UC Regents Laboratory Safety Settlement for the Department of Chemistry-Biochemistry

1) For the PI:

• All PIs must complete UC Laboratory Safety Fundamentals web-based training on UC Learning Center.
• New PIs receive 1-on-1 New PI Orientation, introducing them to the PI's role in UCSD's workplace safety policy.
• New and visiting PIs must complete the training before operating any laboratory facility, or directing or supervising any employees within any laboratory facility.

About UC Learning Center: You must have a campus-assigned Business Systems account username and password to register and take training in the UC Learning Center. For information on setting up a campus affiliate account for a non-UCSD person, contact your Department Security Administrator (DSA) and ask them to create a Non-UCSD SSO account for the person via UCSD's Affiliate site.

2) For your lab personnel:

• Ensure all lab personnel under your supervision complete the 2 required web-based eCourses on UC Learning Center below before beginning work in a laboratory facility:
  • UC Laboratory Safety Fundamentals, with refresher training required every 3 years
  • Annual Laboratory Hazards Training, with refresher training required annually
• Print and complete a New Laboratory Worker Checklist

3) Document all safety training:

Document all lab safety training for all personnel (staff, students, and visitors). Keep training records, including the New Laboratory Worker Checklist, readily available for inspectors.

Note: Lab Safety Principles / IIPP courses completed before September 24, 2012 are not in compliance with the settlement. All lab staff is required to take the systemwide UC Laboratory Safety Fundamentals eCourse released by UCOP in 2013.

All laboratories must comply with the requirements for standard operating procedures (SOPs) below. At UC San Diego, a hazard control plan (HCP) is a standard operating procedure.

How to comply:

• Develop an HCP for any chemical on the Chemical Classification List (Excel file).
• Use the HCP application to develop lab specific HCPs.
• Ensure HCPs are reviewed by qualified personnel.
• Approve your HCPs in the Chemical Hazard Use Application. Only the PI can approve HCPs.
• Ensure all HCPs, as well as the Chemical Hygiene Plan, are easily accessible by computer for all lab employees.
• Review or have your lab personnel review the use of any new chemicals to determine if they are covered by the terms of the Settlement Agreement (PDF).
• Verify your laboratory has completed all requirements.
  • Note: A web-based "PI Certification" form is being developed for this purpose and will be available soon.

Perform and document a Hazard Assessment to identify hazards that necessitate the use of personal protective equipment (PPE). Provide and assign PPE to lab personnel based on assessment results.

How to comply:

• Use the Lab Hazard Assessment Tool on My Research Safety to identify PPE needs.
• Have all lab staff review and sign the Lab Hazard Assessment Tool.
• Confirm lab staff receive and are trained to use assigned PPE.
• Document PPE assignments in the Chemical Hazard Use Application.
• Ensure PPE is worn by everyone entering the lab.

Report work-related injuries and illness to EH&S by telephone immediately.

How to comply:

• Call numbers in this order until contact is made:

• Immediately secure any incident scene from all access and preserve all evidence for no less than 24 hours.

How to comply with lab safety training requirements:

• Complete the 2 required web-based eCourses below on UC Learn Center before beginning work in a laboratory facility:
  • UC Laboratory Safety Fundamentals, with refresher training required every 3 years
  • Annual Laboratory Hazards Training, with refresher training required annually
• Print and complete a New Laboratory Worker Checklist (PDF). Give it to your PI or lab supervisor.

About UC Learning Center: You must have a campus-assigned Business Systems account username and password to register and take training in the UC Learning Center. For information on setting up a campus affiliate account for a non-UCSD person, contact your Department Security Administrator (DSA) and ask them to create a Non-UCSD SSO account for the person via UCSD's Affiliate site.

Note: Lab Safety Principles / IIPP courses completed before September 24, 2012 are not in compliance with the settlement. All lab staff is required to take the systemwide UC Laboratory Safety Fundamentals eCourse released by UCOP in 2013.

All laboratories must have standard operating procedures (SOPs) describing how to work safely with hazardous materials in the facility. At UC San Diego, a hazard control plan (HCP) is a standard operating procedure.

You are responsible for learning and following procedures established for the materials and processes used in your lab.

How to comply:

• Review, sign, and follow at all times your lab's HCPs. Ask questions if you need clarification.
• Participate in job-specific safety training for procedures you will perform; make sure you sign an attendance sheet to document your training.
• Inform your PI or lab supervisor immediately if unsafe conditions develop.
• Review and consult UCSD's laboratory safety manuals on the Blink website:
  • Laboratory Safety Manual
  • Chemical Hygiene Plan

An appropriate level of personal protective equipment (PPE) must be worn at all times when hazardous material or equipment is used in the workplace.

How to comply:

• Use the Lab Hazard Assessment Tool (LHAT) on My Research Safety to identify PPE needs.
• Review and sign the Lab Hazard Assessment Tool.
• Learn how to correctly use and maintain your assigned PPE.
• Wear appropriate PPE at all times in the lab.

Never work alone when hazardous chemicals are involved.

• Report work-related injuries and illness to your supervisor immediately.
• Secure any incident scene from all access and preserve all evidence for no less than 24 hours.