Skip to main content

System Status: 

Zoom Recordings

Your cloud-based Zoom recordings automatically make their way to Kaltura. Here are the details on how that integration works.

Any Zoom session that you record to Zoom's cloud will end up in "My Media." While your cloud recordings will auto-delete from Zoom's servers after 30 days, there are no file size or storage limits with Kaltura. So your Zoom cloud recordings are safely stored forever in Kaltura.

What to Know about the Zoom-Kaltura Integration

There are a few things that are important to know about the Zoom-Kaltura integration:

  • If you configure Zoom to record multiple layouts in your cloud recording settings, all of those separate videos will end up in one Kaltura entry with multiple video streams. (See the drawer below for more information.)
  • Your Kaltura entry will have 2 sets of machine captions: Zoom's and Kaltura's.
    • Both are editable in the closed caption editor.
    • The Zoom captions will identify speakers' names based on their Zoom account.
  • Only the video will come to Kaltura. You won't get reports on participants, poll results, etc.
  • Adjust your cloud recording settings in the Zoom web app (https://ucsd.zoom.us) to ensure that your videos record the way that you want them to.

Zoom Cloud Recording Layouts

So what are Zoom cloud recording layouts?

There are 5 kinds of recordings you make in Zoom. To be able to record all 5, you need to have at least two participants (including yourself), and for someone to share their screen. It’s a good bet that you’re familiar with these layouts based on your own experience with Zoom meetings.

1. Active Speaker with Shared Screen

This recording will show the video of the participant who’s speaking. If a screen is shared, the active speaker will appear in a small window in the corner. When a screen isn’t being shared, the active speaker will fill the video window.

2. Gallery View with Shared Screen

This recording is similar to the "active speaker with shared screen" layout. When a screen isn’t shared, a tile of each video participant will be shown. When a screen is shared, however, only the active speaker will be shown in a small window in the corner of the video. (So it will look very similar to the "active speaker with shared screen" recording during screen sharing.) If you want to get a recording of all video participants’ cameras throughout your Zoom session, you’ll need to enable the separate "gallery view" recording.

3. Active Speaker

This recording is only of the person actively speaking and takes up the entire video window. As is the case in every other video, the quality is dependent on the user’s video and recording settings.

4. Gallery View

Gallery view tiles the camera feeds of all participants who have activated their camera. Do be aware that the maximum number of camera feeds you get in one of these recordings is 25.

5. Shared Screen

The shared screen recording will play the audio the entire time, but will only show video of the shared screen. If a screen isn’t shared for part of the time, the video will be black (though there will continue to be audio from the session).

What is a Multi-Stream Kaltura Video?

If you elect to record more than one Zoom layout for your cloud recordings, your Zoom recording will end up as a multi-stream Kaltura video. So what does this mean?

This means that your video will have at least two separate video streams that viewers can arrange in a few different ways using interactive buttons within the video window. Formerly this functionality was reserved only for videos made with Kaltura Capture, but as of January 2021, Kaltura has extended this functionality to Zoom videos.

An annotated image of a multi-stream video player.

Read below to learn what the buttons do.

Swap Placement of Active Streams

A screenshot of the Kaltura stream swap icon.Clicking this button will swap the placement of the two active streams. So:

  • If you’re in "picture-in-picture" view, the video that's in the little window will switch to the big window (and vice versa).
  • If you’re in "single stream" view, you can switch back and forth between full screen views of the two active streams.
  • If you’re in side-by-side view, the video streams will switch sides.

Change Stream Arrangement

This button allows you to choose how you want to arrange the two active video streams.

A screenshot of the picture-in-picture icon.Clicking the picture-in-picture icon will put one stream within a floating window on top of the second stream. Note that the smaller window can be moved and resized - handy if it starts getting in the way of onscreen content.

A screenshot of the Kaltura side-by-side icon.Clicking the side-by-side icon will make the two video streams the same size and put them next to each other.

A screenshot of the Kaltura single stream icon.Clicking the single stream icon will make one video stream fill the entire video player.

Stream Selector

A screenshot of the Kaltura stream selector icon.This button will only appear if you have 3 or more video streams in your Kaltura video. The other two buttons in the Kaltura player (swap placement of active streams and change stream arrangement) suggest that the player is treating 2 of the video streams as "active" - i.e. that they can be manipulated by the viewer. So, if your recording has 3 video streams and you click the stream selector button, you’ll see one additional video stream to select (since the other 2 are "active").

  • If you’re in "picture-in-picture" view, the video stream you click on in the selector will replace the large video.
  • If you’re in "single stream" view, the video onscreen will be switched.
  • If you’re in "side-by-side" view, the video stream you click on in the selector will replace the video on the left.

Configuring Your Zoom Cloud Recording Settings

Our Recommendation: The Quick Version

So what do we recommend when it comes to configuring your cloud recording?

  • If you want a single stream video (i.e. "normal" and non-interactive) in Kaltura, choose the "active speaker with shared screen" in your Zoom cloud recording preferences.
  • If you want your Kaltura entry to be a multi-stream video, check the box for "Record active speaker, gallery view and shared screen separately," then select "Active speaker" and "Screen share." This will generate a Kaltura entry with two video streams.

As you might imagine, your Zoom cloud recording settings determine what your Kaltura version of the recording will look like. If you elect to record more than one layout, they will all end up in ONE Kaltura video as a multi-stream recording.

A diagram illustrating how five Zoom recordings become one Kaltura multi-stream recording.

You configure your cloud recording settings in Zoom's web interface - not through the application itself.

  1. Within a web browser, go to https://ucsd.zoom.us.
  2. In the left navigation, click "Settings."
  3. Click the "Recording" tab at the top of the screen.
  4. Scroll down to the "Cloud Recording" section.

The parts that most affect your Kaltura video are here.

A screenshot of Zoom's cloud recording settings.

Each checkbox that you check in this section affects what will end up in your video in Kaltura. If you check only one box, your Kaltura video will be a single-stream recording (like any other video). If you select more than one box, your Kaltura video will be a multi-stream recording that allows viewers the ability to choose what stream they watch and where it will appear within the video window.

Note that the checkbox labeled "record active speaker, gallery view and shared screen separately" does not in and of itself enable any recordings, but instead makes other checkboxes visible that allow you to isolate sections of your Zoom room to record.

Have additional questions about video? Contact Multimedia Services at kaltura@ucsd.edu.