How to Become a PO Requisitioner in Oracle
Learn how to become authorized to purchase items for your department in Oracle.
Roles
When purchasing goods and services, two key roles come into play:
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Professional Buyer's role: The Chief Procurement Officer has the ultimate authority to purchase goods and services for UC San Diego. The Chief Procurement Officer can delegate authority to certain departments to buy certain goods and services. In departments, this responsibility falls on PO Requisitioners.
- PO Requisitioner's role: A PO Requisitioner has the delegated authority to purchase materials, supplies, services, and repairs when these goods and services:
- Do not exceed their delegated threshold ($500, $2,500, or $5,000), including tax, freight, and handling charges
- Do not qualify as equipment
- Are not for restricted items
- Do not require a signed contract
PO Requisitioners receive purchasing authority by delegation from their department through the Services and Support application. PO Requisitioners must comply with all applicable federal, state, and university policies and procedures.
Employees and affiliates will automatically have access to Oracle with the PO Requisitioner $0 role. Those receiving a role with a delegated purchasing authority ($500, $2500, $5000) will be required to watch a video on Oracle Procurement in UC Learning.
Responsibilities
PO Requisitioners' responsibilities include placing orders by using the following processes:
Getting Started
Policy Violations
PO Requisitioners who violate policy may be subject to disciplinary action including written warnings, mandatory training, loss of purchasing authority, probation, termination, and criminal prosecution. Examples of activities that violate policy include purchases that:
- Are fraudulent transactions
- Are made by non-authorized employees
- Use unauthorized buying methods i.e. a valid Purchase Order or Procurement Card is not provided to the supplier at the time of purchase
- Exceed the buyer's authorization
- Consist of restricted goods or services
- Are for personal use or benefit
- Violate policy on employee-vendor relationships (Conflict of Interests)
- Involve signing a contract that commits funds for purchase