Responsible Buying Practices

Read guidelines for the appropriate conduct of business for faculty and staff who are involved with the purchase of goods and services.

All faculty and staff who do business with UC San Diego's suppliers must understand and comply with UC San Diego's policies for responsible buying.

Use the links below to read policies and guidelines for the purchase of goods and services:

• Purchasing Conduct and Ethics: Simple guidelines for appropriate conduct of business.
• Gifts and Gratuities: Definitions and guidelines for gifts and gratuities from those doing business or seeking to do business with UC San Diego.
• Anti-Kickback Policy: Definitions and guidelines regarding UC's compliance with the federal Anti-Kickback Act of 1986.
• Conflict of Interest/ Employee-Vendor Relationship: Guidelines for disclosure to the purchasing director when a personal (family) relationship exists between an employee and a vendor.
• Incentives and Rebates: Definitions and guidelines for incentives and rebates offered by a supplier to encourage the purchase of goods or services.
• Business and Financial Bulletin (BUS) 43: Purchasing policies set forth by the Regents of the University of California.

The Chief Procurement Officer has the authority to review the conduct of any employee if it could involve non-compliance with the above guidelines. In the course of a review, the Procurement & Contracts director may consult with Human Resources, the Office of Contracts and Grants/ Conflict of Interest, department management, and any other appropriate source.

If the circumstances warrant an independent investigation, policy provides that Audit and Management Advisory Services be notified to conduct an investigation. The results will be reported to the purchasing director and/or other department management.