Printer Refresh Program
Learn how to replace your current printer with a new high-efficiency HP printer.
UC San Diego's Integrated Procure-to-Pay Solutions has partnered with Hewlett-Packard (HP) to replace campus printers that are nearing the end of their useful life. Through the program, HP provides new, high-efficiency printers at no charge to participating departments, with a one-time $50 administration fee assessed for each printer exchanged. The program is being implemented in phases, prioritizing the oldest and least energy-efficient printers on campus
Program Status: The program relaunch is underway.
New HP printers can help departments reduce the environmental impact of printing through improved energy, toner, and paper efficiency. The program also provides an opportunity for departments to reduce long-term printing costs by replacing older, less efficient equipment with newer technology.
Please refer to the step-by-step procedures below for more guidance on the process
Program Overview
UC San Diego earns points through qualifying purchases of HP supplies, including ink and toner. For every $4 spent, the university earns one point. Accumulated points can be redeemed for HP printers, enabling the university to replace aging, inefficient equipment and provide departments with high-efficiency printers without the cost of purchasing new equipment.
Performance:
| Printers ordered | 73 |
| Departments Served | 55 |
| Value of Printers and Savings | $60,239 |
| Electricity cost savings* | $10,000+ |
| Carbon Footprint (CO2-e, lbs) savings* | 58,210 + |
* Projected savings are based on a course of 10 years
Program Goals and Environmental Benefits
Goal: Provide campus departments with efficient, cost-effective printing equipment while reducing the environmental impacts of printing.
- Save Energy
- Reduce campus energy use by up to 75% by replacing older, less energy-efficient printers with new ENERGY STAR®-certified printers.
- Reduce Waste
- Reduce toner cartridge waste by using high-capacity toner cartridges that print more pages per cartridge.
- Recycle old printers and accessories through Surplus Sales.
- Reduce Paper Use
- Provide duplex-capable printers that make double-sided printing easier and help reduce paper consumption.
- Save Money
- Reduce long-term printing costs through more energy-efficient printers and high-capacity toner.
- Avoid the cost of purchasing replacement printers
- Reduce long-term printing costs through more energy-efficient printers and high-capacity toner.
Eligibility
The Printer Refresh Program is available to UC San Diego departments that:
- are serviced by IPPS Receiving and Distribution and
- have a valid charge account.
Not eligible: UC San Diego Medical Center departments are currently not eligible for this program.
Pickup Requirements
To ensure efficient "smart delivery" and avoid delays, printers must meet the following criteria before pickup :
- Accessibility: Printers must be accessible.
- Connectivity: Must be completely disconnected from both power and data.
- Toner: Toner must be removed and placed in a secure, sealed container (e.g., original box) to prevent spills.
- Packaging: If possible, the old printer should be placed in the box from the new replacement printer.
- Printer Size: Printers weighing more than 50 pounds may incur an additional fee for labor or resources required for pickup.
How to Replace Your Printer
- Printer Selection: Please review the new printer options provided on the Printer Exchange Request Form to identify a sustainable and efficient printer replacement.
- IT Support:
- Contact your IT Support to ensure the appropriate printer exchange can be supported on the UC San Diego network.
- Printer installation will require you to schedule an installation date with your IT support technician to minimize downtime.
- Submit Request:
- IPPS will review the request and make sure all required information has been provided.
- You will be notified by IPPS if your printer is deemed eligible for replacement or not.
- Delivery: Once an order for your new HP printer has been placed, typical delivery time is 3-5 business days. Requestor is required to be onsite for delivery. IPPS Receiving & Distribution will deliver your new printer to the location specified in the request form.
- Old Printer Pick-Up: Place your old printer in the new printer box and submit a printer pick-up request through the Logistics portal.
- Return Policy: Exchange or replacement considerations must be submitted to greenprocurement@ucsd.edu within 30 days of the shipping date. No exceptions will be considered after this window.
- Begin Process: Printer Exchange Request Form.