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Printer Refresh Program

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Learn how to replace your current printer with a new high-efficiency HP printer for a nominal handling charge.

UC San Diego's Integrated Procure-to-Pay Solutions has partnered with Hewlett-Packard (HP) to replace existing printers on campus that are nearing the end of their usable lifetime. HP will provide new high-efficiency printers at no charge to campus departments. In order to run the program, however, a small $30 non-refundable fee will be charged for each printer exchanged. This is a phased program. In each phase, we will target the oldest and most energy inefficient printers on campus first. 

Program Status: Accumulating points, no printers being offered at this time. This should not discourage you from applying as printers will be ordered as they become available.

The new HP printers will help reduce our printing carbon footprint not only through energy usage, but also through increased efficiency in toner and paper use. Overall this program is designed to help departments save money on printing costs in the long run. 

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Program Overview

UC San Diego earns points based on spend with HP. The university earns one (1) point per $4 USD we spend with qualifying HP supplies like ink and toner. This program enables the university to redeem cumulative points allowing you to select a printer based on the goals and expectations of the program and also meet the needs of your business unit.

Simply put, “Energy Efficiency” is about using less energy to get the same job done - and in the process, avoiding high energy bills and unnecessary pollution.

Performance:

Printers ordered 73
Departments Served 55
Value of Printers and Savings $60,239
Electricity cost savings* $10,000+
Carbon Footprint (CO2-e, lbs) savings* 58,210 +

* Projected savings are based on the course of 10 years

Program Goals and Environmental Benefits

Goal: Provide campus with the tools to do their jobs productively, while reducing costs and minimizing environmental impact associated with UC San Diego's printing.

  • Save Energy
    • Cut campus energy usage by up to 75% by replacing old, energy-inefficient printers with new, Energy Star certified printers
  • Waste Reduction
    • Reduce toner cartridge waste by switching to high-capacity toner, which print more pages per cartridge
    • Old printers and accessories are recycled properly through Surplus Sales
  • Save Paper
    • Provide duplex-capable printers, encouraging double-sided printing
    • Newer technology printers are more capable of handling high recycled-content paper
  • Save Money
    • Now an option with newer printers, high capacity toners and recycled-content paper are usually more cost-effective
    • Avoid costs from purchasing a new printer

Eligibility

All UC San Diego departments that are serviced by Integrated Procure-to-Pay Solutions's Receiving and Distribution, and who have a valid index, are eligible for this program. Currently, this program is not available to UC San Diego Medical Center departments.

How to Replace Your Printer

  1. Check this page to see if new HP printers have become available
  2. If printers are available, check in with your IT Support and let them know you are interested in participating in this program to ensure appropriate printer exchange.  Be sure to schedule an installation date with your IT support technician to minimize downtime.
  3. Request an Exchange: Fill out the online Printer Exchange Request Form
  4. IPPS will review the request and make sure all required information has been provided
  5. If your printer is deemed eligible for a replacement you will be contacted by IPPS for further information
  6. Once an order for your new HP printer has been placed, typical delivery time is 3-5 business days
  7. IPPS Receiving & Distribution will deliver your new printer to the location specified in the request form
  8. The requestor is responsible for scheduling a Surplus Sales pick-up of your old printer 7-10 business days following drop-off of the new equipment (this is a mandatory requirement of the exchange program).  You will need to fill out a Surplus Sales Transfer Request in CAMS.
  9. Return Policy:  Exchange or replacement considerations must be submitted to greenprocurement@ucsd.edu within 30 days of the shipping date.  No exceptions will be considered after this window.

Please note that if you are planning to transfer several items to Surplus Sales simultaneously, you must fill out a separate transfer request for your printer. For all inquiries about the Printer Refresh Program, e-mail greenprocurement@ucsd.edu.

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