Employing Students

Link to information about how to hire and manage student employees.

Process

• How to:
  • Hire students
  • List student jobs
  • Request an exception to open recruitment
  • Use student-to-staff hiring
  • Reclassify student employees
• Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends

Resources

• Job classifications: Job titles, classifications, and pay scales
• Employing students with work-study: Employing students who have accepted work-study awards
• EES PPS Update Manual (PDF): Information and training for PPS update
• SA Student Employee Training Program: Two-hour program that provides new student employees with valuable skills
• Department PPS Preparer list (PDF): Obtain alternate access to casual/restricted (student) employees. Contact EES to be added or removed from this list.
• Payroll Calendars: Payroll dates and University holiday information
• Monthly working hours: Total working hours and working days for the current and next fiscal year
• Payroll Timekeeping and PPS Entry Schedule: Deadlines for updating the employee database (EDB)
• Summer Youth Employment Program
• Principles of Community: It is recommended that all newly hired student employees be given a copy of the UCSD Principles of Community

Policies and guidelines

• Overtime and compensatory time
• Awards
• Salary policy (PDF)
• Stipends
• Recruitment (PDF)
• Classification (PDF)
• Appointment (PDF)
• Conflict resolution
• Vacation
• Sick Leave/ Bereavement
• Employment of Near Relatives

Contacts

• Experiential & Employment Services (EES), a division of the Career Services Center, is the personnel office for employing students on campus.
• If you need help in employing a student, contact:
  • Academic Affairs/ Business Affairs/ Student Affairs/ School of Medicine/ SIO/ UCSD Medical Center: Mary Lewis, (858) 534-0150 

Human Resources

Hiring

• Staff
• Students
  • Hiring Students
  • Listing Student Jobs
  • Requesting Exception to Open Recruitment
  • Employing Students with Work-Study
  • Near-Relative Employment
  • Employee/Employer Conflict Resolution
  • Student-to-Staff Hiring
• Consultants
• Temporary Employee
• Retirees
• Internal Recruitment
• Exception to Recruitment & Recruitment Waiver
• External Recruitment/ Outreach
• Affirmative Action Goals
• Toolkit
• Interview Panels & Search Committees
• Background Checks
• Drug & Alcohol Testing
• Forms
• Department Checklist
• Supervisor Checklist
• Contacts