Employing Students

Link to information about how to hire and manage student employees.

Process

• How to:
  • Hire students
  • List student jobs
  • Request an exception to open recruitment
  • Use student-to-staff hiring
  • Reclassify student employees
• Change in Pay Rate for Student Employees: Procedure for merit increases, equity increases, and stipends

Resources

• Job classifications: Job titles, classifications, and pay scales
• Employing students with work-study: Information on community service positions
• ES PPS Update Manual: Information and training for PPS update
• Payroll Calendars: Payroll dates and University holiday information
• Monthly working hours: Total working hours and working days for the current and next fiscal year
• PPS entry/ update schedule: Deadlines for updating the employee database (EDB) so changes will be reflected in the employee's next paycheck
• Summer Youth Employment Program

Policies and guidelines

• Overtime and compensatory time
• Awards
• Salary policy (PDF)
• Stipends
• Recruitment (PDF)
• Classification (PDF)
• Appointment (PDF)
• Conflict resolution
• Vacation
• Sick Leave/ Bereavement
• Near Relatives

Contacts

• Employment Services: Employment Services (ES), a division of the Career Services Center, is the personnel office for employing students on campus.
• If you need help in employing a student, contact:
  • Business Affairs/ Student Affairs: Mary Lewis, (858) 534-0150.
  • Academic Affairs/ Health Services/ School of Medicine/ Scripps Institution of Oceanography/ Student Affairs: Chris Alexander, (858) 534-0153.

Human Resources

Hiring

• Staff
• Students
  • Hiring Students
  • Listing Student Jobs
  • Requesting Exception to Open Recruitment
  • Student-to-Staff Hiring
  • Summer Youth Employment Program
• Consultants
• Temporary Employee
• Retirees
• Internal Recruitment
• Exception to Recruitment & Recruitment Waiver
• External Recruitment/ Outreach
• Affirmative Action Goals
• Toolkit
• Interview Panels & Search Committees
• Background Checks
• Drug & Alcohol Testing
• Forms
• Department Checklist
• Supervisor Checklist
• Contacts