How to Hire a UC Retiree
Last Updated: September 26, 2022 2:33:06 PM PDT
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Department managers, learn how to hire a UC retiree.
Important:
- Vice Chancellors are required to endorse/approve all retiree appointment requests.
- CHRO approves appointment requests up to 12 months.
- CHRO endorsement and Chancellor approval are required for all returning retiree appointments over 12 months, or extension requests that are over 12 months.
- Submit your paperwork/STE Requisition 30 to 60 days in advance of the requested start date to avoid any approval delays.
- Per IRS regulations, retirees must receive their first UCRP payment prior to their start date.
- Do not enter retiree appointments in UCPath until after the appointment is approved by the Chancellor/Human Resources.
Important:-
- Review the UC rehire policy: UCnet - Rehired Retirees (PDF).
- Complete all necessary documents, and route for approval.
- Download the Rehired Retiree Election form (PDF), and have the retiree complete and sign the document.
- Complete the UCOP Retired Employee Approvals form (PDF), and have department Head and Dean/ Director/ Principal Offer sign the document.
- All fields must be completed for review.
- If requesting an extension, be sure to mark as an Extension, and complete the initial reemployment fields, and cumulative month total.
- Provide completed documents to Human Resources, by emailing the documents to kbrittingham@ucsd.edu and copy mmoses@ucsd.edu.
- Human Resources reviews the UCOP Retired Employee Approval form. If the request constitutes a variation to policy (i.e., the position is greater than 43% or longer than 12 months), Chancellor approval is required for policy exception.
- Create an online short-term exception requisition.
- In the Additional Comment section, enter returning retiree and full name.
- If the salary exceeds the midpoint or represents a 25% or greater increase, you must complete and upload the Above Midpoint form to the offer routing with a justification to Compensation for review and approval, unless the individual is returning to the same position they retired from at the same pay.
- Instruct Retiree to complete the UCSD Online Application/Profile and upload a resume at jobs.ucsd.edu.
- Once request is approved, department submits a Smart HR Hire Template in UCpath.
- Hiring department is responsible for tracking Returning Retiree appointment duration and hours.
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Campus Human Resources reports all returning retirees to the Chancellor and the Office of the President. Please obtain appropriate approvals prior to hiring a retiree.
For more information, contact Katie Brittingham in Human Resources.
Note: UCOP does not allow extension of current returning retiree appointments. If the retiree's services are needed beyond the approved time, you must complete a new short-term exception requisition and UCOP Retired Employee Approval form (additional justification) and submit them to Human Resources using the steps above.