Faculty and Staff

How to Hire a UC Retiree

Last updated September 18, 2009 3:22:16 PM PDT
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Department managers, learn how to hire a UC retiree.

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1. Review the UC rehire policy.

To learn about the UC rehire policy and implementing procedures, visit At Your Service - Rehired Retirees.

2. Complete all necessary documents.

  1. Download and print the Rehired Retiree Election form (PDF) , and have the retiree complete and sign the document.
  2. Create an online short-term exception requisition.
    • In the Additional Comment section, enter returning retiree.
    • If the salary exceeds the midpoint or represents a 25% or greater increase, you must provide a justification to Compensation for review and approval, unless the individual is returning to the same position they retired from at the same pay.
  3. Complete the UCOP Retired Employee Approvals form (PDF).

3. Fax completed documents to Records.

Fax the following information to Records at (858) 822-2857:
  • Short-term exception requisition confirmation page
  • UCOP Retired Employee Approvals form
  • Rehired Retiree Election form
  • Salary justification, if required

4. Human Resources reviews the UCOP Retired Employee Approval form.

If the request constitutes a variation to policy (i.e., the position is greater than 43% or longer than 12 months), Human Resources sends the UCOP Retired Employee Approval form to the chancellor for review.
  • After reviewing the information, Human Resources notifies you with an approval or denial.
  • Human Resources is responsible for tracking and reporting all returning retirees to the chancellor and the Office of the President.

5. Create a new PPS appointment.

If the position is approved, you must create a new Payroll Personnel System (PPS) appointment.
  • Note: Do not extend previous appointment in PPS or it will trigger an exception to policy that requires the chancellor's approval.

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For more information, contact your recruiter in Human Resources, (858) 534-2812.
Note: UCOP does not allow extension of current returning retiree appointments. If the retiree's services are needed beyond the approved time, you must complete a new short-term exception requisition and UCOP Retired Employee Approval form (additional justification) and submit them to Human Resources using the steps above.