Exception to Recruitment and Recruitment Waiver

Find information for supervisors regarding the use of an exception to recruitment or a recruitment waiver.

Read details below on the different types of exception or waiver:

• Exception to recruitment — an appointment on a temporary basis permissible by policy. To initiate an exception, the appointment must meet one of the following conditions:
  • The appointment is 40% or less, fixed or variable, with an expected duration of 12 months or less.
  • The appointment is 41% to 100% of time, fixed or variable, with an expected duration of 150 calendar days or less.

• A classified job description must be sent to HR and posted to the Job Description Library for any appointment that exceeds 5 months in duration.

• Student to staff — an exception to recruitment where a department converts a student position to a staff position. To do this, all of the following conditions must be met:
  • The student must have been employed in the hiring department for 3 consecutive quarters, not including Summer Session.
  • The position must be classified in a staff payroll title.
  • The staff appointment must take place the day following the end of the student appointment with no break in service.

• A classified job decription must be sent to HR and posted to the Job Description Library for all student to staff appointments.

• Recruitment waiver — policy allows a waiver to recruitment under certain conditions. To waive the recruitment process, all of the following conditions must be met:
  • The individual is qualified.
  • The waiver is for necessary business reason(s) e.g., demonstrated recruitment difficulty, transfer of function, or limited term project.
  • The appointment is at 50% or more for longer than 5 months.

• A classified job decription must be sent to HR and posted to the Job Description Library for any appointment that exceeds 5 months in duration.

Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) or applicable collective bargaining agreement for full text of referenced information.

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