Who Can Use Concur and What Is It For?

Learn who can access Concur and the processes that you can do within the system.

Who can access Concur? 

• Employees
• Student employees
• Sponsored affiliates (e.g. Rady Children's Hospital employees who support UCSD faculty)

What can one do in Concur?

• Requests
  • Submit a Request for a Travel & Entertainment Card, a Procurement Card, a Human Subject Procurement Card, and Gift Cards
  • Submit a card action Request (close/cancel card, limit increase/decrease, name on card update, address or mail code update) for a Travel & Entertainment Card, a Procurement Card, and a Human Subject Procurement Card
  • Submit a Travel Request to pre-authorize your business trip (Mileage expenses excluded)
  • Submit an Event Request (only for On-Campus Full Service Catering Events)
• Travel 
  • Book travel expenses (airfare, hotel, rail, rental car)
• Expense 
  • Submit a Travel Expense Report to reconcile your travel expenses 
  • Submit an Event Expense Report to reconcile your event/entertainment expenses
  • Submit an Other Reimbursements (Non-Event) Expense Report for your non-event/non-travel expenses 
  • Submit a Procurement Card Expense Report to reconcile the charges made on your Procurement Card (submitted on a monthly basis) 

What can I reimburse in Concur?

• Travel expenses for Employees and Non-Employees (Guest Travelers) 
• Entertainment expenses for Employees and Non-Employees 
• Other Reimbursements expenses for Employees only 
  • If a non-employee needs to get reimbursed for an expense not associated with a business trip or event, this would be done through the Payment Request form in Services & Support. 
• For more detailed, see the Non-PO Payments Blink page