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Catering & Bar Services

Instructions for Catering & Bar Services

Important to note:

Per Regents Policy 5402, all full-service catering performed on-campus must be performed by UC San Diego Catering. In the event UC San Diego Catering cannot perform the services, you must receive approval from Labor Relations before hiring an outside catering company to perform service.

To request Labor Relations review and approval, please complete and submit the Rationale for Contracting Covered Services form. Should you have any questions, please contact Labor Relations directly.

Instructions:

  1. Contact UC San Diego Catering for your on-campus, full-service catering needs. If UC San Diego Catering is unable to service your request, they will provide you a Declined Service form. Complete the Rationale for Contracting Covered Services form and submit the completed form to Labor Relations.
  2. If you are ordering food to be dropped off (without any service/labor) or if you plan to pick up the food, you do not need to complete the Rationale for Contracting Covered Services form or receive approval from Labor Relations.
  3. Obtain a quote from your desired caterer. Browse our list of Agreement Caterers below.
  4. Complete the request form in Concur (login required).
  5. Once the event is completed, complete the expense form in Concur using the final invoice to process payment.

On-campus, full-service catering services not provided by UC San Diego Catering are now processed through Concur and will be invoiced and paid directly in Concur. All other food orders for events can be processed using your Travel & Entertainment Card and reconciled through Concur.

Please review guidelines when alcohol is served at a UC San Diego event or meeting.

List of agreement suppliers offering discounts to UC San Diego

View vendors for other Event Services.

Note: Before you select a caterer/ bar service provider, check with venue/ meeting room coordinator to find out if they will allow you to contract with an outside caterer/ bar service provider at the location selected. Some restrictions may apply. For on-campus events, you can save with UC San Diego Catering or Dining Delivers.

Catering FAQ

What is the new outsourcing policy? Where can I find the policy?

The University of California is committed to maintaining a strong in-house workforce and supporting living wages and benefits for employees. To reinforce this commitment, the UC Board of Regents approved Regents Policy 5402 in the fall of 2019, which generally prohibits contracting for ‘Covered Services’.

‘Covered Services’ is work customarily performed by bargaining unit employees at the University including but not necessarily limited to the following services: cleaning, custodial, janitorial, or housekeeping services; food services; laundry services; grounds keeping; building maintenance (excluding skilled crafts); transportation and parking services; security services, billing and coding services, sterile processing, hospital or nursing assistant services, and medical imaging or other medical technician services.

In response to this new policy, all full-service catering funded by UC San Diego and held on the UCSD campus is required to use UC San Diego Catering or HDH Dining Delivers. If for some reason UC San Diego Catering or HDH Dining Delivers is unable to perform the services, they will provide the campus client an official ‘Catering Services Declined’ form. Upon receipt, the campus client must complete the ‘Rationale for Contracting Covered Services’ form and submit to Labor Relations for approval. Once approved, the campus client must attach the completed rationale form to the Concur request.

Regents Policy 5402 can be found here.

What is the process for getting an exception to policy, in other words, how can I hire an outside caterer?

You’d first go to UC San Diego Catering or HDH Dining Delivers and see if they could provide service for your event. Read more information about them.

If they could not service your event, they would provide you a form stating such. You’d then:

  1. Complete the Rationale for Contracting Covered Services form. 
  2. Submit to UCSD Labor Relations for review and approval.
  3. If approved, obtain quote from a UCSD agreement caterer.
  4. Non-UCSD affiliated caterers are required to pay the equivalent of UC wages and benefits to employees providing services to UC. Requestor is required to notify caterer of the requirement to pay the Parity Rates listed. (will be provided on the HDH Declined Services Form)
  5. Submit completed Rational for Contracting Covered Services form with the Catering Request in Concur.

What is full-service catering? Does it include a caterer dropping off chafers and platters of food and then leaves, and returns later to pick up the equipment?

Full-service catering refers to any time a caterer is on-campus performing any type of services, including but not limited to, setting up, tearing down, serving food, preparing food.

If an outside caterer quotes our event for less than UC San Diego Catering, which do we go with?

Per policy, if UC San Diego can provide the service, regardless of cost, they must be used. However, there is unlikely to be significant price savings (if there are even any savings at all). Per the new policy, outside caterers are required to provide parity wages to their employees for all services performed on UCSD property. This means staff members of outside caterers must be compensated at a rate equal to, or more than, a UCSD employee with the same title including benefits.

Under the new policy, can we still use on-campus providers such as MIHO (Faculty Club), Croutons, or other on-campus restaurants?

Yes, departments can still use on-campus providers at their on-campus locations. You do not need an exception to policy for using these on-campus providers.

If our event is at SIO or Birch Aquarium, can we use any caterer off of their exclusive list?

You will be required to use UC San Diego Catering. If they cannot service your event, you will need to use one of the caterers off of the venues’ exclusive list.

All Vendors

If you are looking for a specific type of cuisine or service, please type it into the search bar.

Examples: Drinks, Dessert, Event Planning, Mexican Food, Italian, etc.

Supplier Name Price Point Description/Cuisine Discount Contact
Banyan Catering $, $$, $$$,  Variety - Asian, American, Continental, Italian, French, Thai 5-10% with repeat clients tess.brown@banyancatering.com
619-546-0650
Behind the Scenes Catering $, $$, $$$ Full Service Catering and Bar Services. Variety of cuisine selections including: Continental, French, Italian, Chinese, Korean, Japanese, Middle Eastern, Greek, Spanish, Mexican, German, American BBQ, Pacific Rim, Asian Fusion.
Up to 10% john@btscenes.com
858-638-1400
Bekker's Catering $, $$, $$$ Any type of cuisine. Varies by Events and Services info@bekkerscatering.com
619-287-9027
Bella Beverage Catering & Events $, $$, $$$ Drinks - Beverage Caterer, Full Liquor bars, Beer and Wine Bars, Non-Alcoholic Bars, Beverage Station Offerings: Standard Coffee Service, Premium Coffee Service, Infused Water Station 8% Off Service charge blake@bellabeveragecatering.com
619-987-8207
Bella Vista $, $$, $$$ Italian, French, Spanish, Mexican, Mediterranean 5% off for repeat customers Luiza Bento
luiza@bellavistacaffe.com
Brothers Signature Catering & Events $, $$, $$$ Variety - American, Mediterranean, Mexican, Italian, French, Asian, Greek, Other fusions available Discounts available based on event size. Order@brotherssce.com
858-397-1777
Café Athena's Catering $$ Greek and Eastern Mediterranean. Service style is buffet 5% on Food, Bev, Equipment manager@cafeathena.com
858-274-1145
Coast Catering $$$ Variety - American, Mexican, Indian, Italian, Cajun, Thai, Greek, Lebanese, Japanese, Chinese, Filipino, Korean, Southwest, Moroccan, Mediterranean, French, Spanish 10% on all rental items Barry@coastcatering.com
760-212-7780
Come On In! $, $$ Euro Bistro Style Café and Catering featuring Healthy Salads, Pastas, Panini and more. With variety of Catering Breakfast and Lunch Packages delivered right to your event. Full Service Catering also available with knowledgeable and experienced staff that will customize your menu to meet budget or venue style. Bar, Butler, Chef and Rental services also available. 5% on Food carmencomeonin@gmail.com
Creative Catering & Events $, $$, $$$ Full service catering specializing in a variety of cuisines, Continental, American, Mexican, Italian, Chinese, Greek, Mediterranean, Asian and Thai 5% off per person rates nadia@sdcreativecatering.com
858-750-2365
Croutons $ Salads (Tossed/made to order); Sandwiches (hot and cold);  Soups (homemade on-site); Desserts & Beverages $10 food card with every $100 (minimum) jwatts@croutonsinc.com
858-336-3955

 

Crown Point Catering $, $$, $$$ Full service catering providing an emphasis on local sourced produce and custom menus Case by case consideration kim@crownpointcatering.com
619-223-1211
Culinary Concepts $, $$, $$$ Local and sustainable ingredients that our region has to offer No Dicounts kathyk@cateringspecialist.com
858-530-1885
Dining Delivers $, $$ Delivery and pickup options for all types of gatherings. Sandwiches, wraps, salads, boxed meals, light breakfasts appetizer platters, pizza, dessert and beverages. No sales tax for recharge clients. No service charge or gratuity.

DiningDelivers@ucsd.edu

858-534-4859

Feast on This $$, $$$ Event Planning - Boutique style catering and event production company serving all of Southern California. We can customize all menus so no type of cuisine or service style is off limits 10% matthew@feasttonthis.com
858-597-0740
Firehouse Subs $ Sandwiches - Serving high quality meats and cheeses on subs 5-10% michele.baker@firehousesubs.com
619-987-1701 
Giuseppe Restaurants and Fine Catering $, $$, $$$ Full Service Catering, Event Planning and Casual Dining/ Delivery Services available. We feature fresh seasonal ingredients, inventive presentation and a wide variety of cuisines. Fully licensed and Insured Bar Services and Offsite Venue Rentals also available. 10% Discount (on food only) Monday-Friday. Certain Restrictions Apply.

Matt Flinders

Matt@giuseppecatering.com

858-581-2205
Hornblower Cruises & Events $, $$, $$$ Event Planning - Variety of menu options at various price points on our seven luxury yachts and one land based venue, The Abbey on Fifth. Menu styles vary from hors d'oeuvres, food stations, buffet, seated dinners, and more; Contact Sales Manager for details 619-725-8816
619-725-8835
Ki's Kitchen $, $$ Hispanic, Italian, American, Breakfast, Lunch, Dinner, Sandwiches, Coffee, Tea, Juices, Full or partial bartending 5% on orders over $500; Orders under $500 are negotiated on a case by case basis Janet Holcomb
info@kisschoollunches.com
Kitchens for Good $, $$, $$$ Professional staff works with you to create an amazing event filled with delicious food that your guests will never forget; Full-service catering that supports local resources Based on size and type of event events@kitchensforgood.org
619-450-4040 
Paella Valenciana $, $$ Authentic Spanish Style Paella experience; Savory saffron infused rice is customized with various seafood, meat & vegetables (vegan); All Gluten Free No Discounts info@paellavalenciana.com
858-672-2243
Personal Touch Dining $, $$, $$$ Event Planning - We are a full service catering company and can provide everything from drop off style to gala's. We also can make arrangement for bar service, rentals and decorations Based on the size and type of event info@personaltouchdining.com
858-638-0672
Piatti Restaurant $$ Italian cuisine with a Tuscany & Mediterranean flare No Discounts kcrancer@piatti.com
858-454-1589
Picnic People $, $$, $$$ Traditional BBQ style favorites and slow smoked meats like tender beef brisket, pulled pork, smoked chicken and more; Also creates custom menus  Free Lawn Games Lisa Richards
lisar@picnicpeoplesandiego.com
858-536-1717
Porkyland $, $$ Mexican Authentic Grill 8% porkycatering@gmail.com
619-952-7468
Snake Oil Cocktail Company $, $$, $$$ Drinks - Beverage catering services; From simple beer & wine to highly customized mixology experiences

10%

events@snakeoilcocktail.com
858-754-9173
Supannee House of Thai $ Thai-Casual and Authentic; Specialize in catered party trays of curries, stir fry's, noodle, and rice dishes; Salad and appetizer options available as well 5% supannee@sdthai.com
619-723-9439
Terra American Bistro $$$ Variety - Regional American, South American, Mediterranean, Mexican, Asian, Spanish, Italian, Greek, Israeli, Persian 10% Off Full service; No Delivery events@terracatering.com
619-993-1437
The French Gourmet $, $$, $$$ Full service food & bar catering, Modern American Continental, French with California Flair and Value. Express Catering Solutions for simple get together. Based on Group Size catering@thefrenchgourmet.com
The Jennhouse Catering & Events $, $$ Event Planning - Baja Style Taco Bar, Southern Soul Food, Mediterranean Falafel Bar and California Seasonal; We also take suggestions 15% + 5% for Instagram tag thejennhouse@gmail.com
UC San Diego Catering $$, $$$, $$$$ UC San Diego’s premier caterer and campus partner serving venues at UC San Diego and Scripps Institution of Oceanography. Full service offering a variety of cuisines and service styles. No sales tax for recharge clients. catering@ucsd.edu
858-534-3688
Urban Solace Catering $$, $$$ Modern American Food and selection of boutique wines, hand made cocktails and craft specializing in a high-end, eco-friendly dining experience 5% kristenv@urbansolacecatering.com
858-264-5780
Viva Pops $ Dessert - Frozen Fruit and Dairy Popsicles 5% - 20% Dependent on quantity lisa@ilovevivapops.com
619-795-1080
Waters Catering $, $$, $$$ Variety – Full service catering, Mediterranean, Asian, French, California, Nordic, Drinks & Desserts, Latin Cuisine No Discounts 619-276-8803
Which Wich La Jolla UTC $ Over 51 customizable sandwiches including vegetarian options; Chips; Cookies; Beverages and shakes 10%; 10% with ID in store utc@whichwich.net
858-824-9424
619-318-4270
Which Wich Sorrento Valley $ Sandwiches, Salads, Wraps, Desserts Free Lawn Games sorrentovalley@whichwich.net
858-558-8434
Wild Thyme $, $$, $$$ We create “borderless cuisine” without global boundaries. Our chefs use the finest & freshest ingredients combined with years of culinary expertise to produce beautifully handcrafted cuisine... and we have fun doing it! No Discounts 

info@thewildthymecompany.com
858-527-0226

Yummy Cupcakes $ Dessert - Bakery specializing in fresh baked cakes, cupcakes, parfaits, push pops, gluten free, vegan and sugar free options as well 5% 

Renato@yummycupcakes.com
760-452-8132

Zanzibar Café $, $$, $$$ Full service catering department specializing in fresh local fare. Hand crafted sandwiches, fresh garden salads, wraps, raw seafood bar, hearty pasta dishes, continental breakfasts 10%

catering@zanzibarcafe.com
858-678-0922

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.