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Google Workspace FAQ

Last Updated: September 16, 2022 2:33:49 PM PDT
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How can I use Google Workspace?
There are lots of ways to use Google Workspace, work, or personal productivity. For inspiration and examples, visit Google Workspace on YouTube.
What is the difference between the commercial version of Google Workspace and the UC San Diego version?

There is little noticeable difference between Google Workspace and the commercial apps you can sign up for as an individual. Behind the scenes, there is a substantial difference. The University of California has negotiated a system-wide agreement that gives the university administrative and legal ownership of the data within. This means that UC’s Electronic Communications Policy will continue to protect your account. Also, UC San Diego Google Workspace accounts are branded with our ucsd.edu domain and users are not presented with advertising.

How can I use Gmail and/or Calendar within G Suite?

Gmail and Calendar are provisioned to individual accounts through departmental IT support. If you would like these features, please talk with your department’s IT representative for more information.

Is there anything that should not be sent or stored with Gmail/ Google Workspace?
Yes. Review the Protected Data Usage chart for guidelines.
Who owns content stored in Google Workspace or in Gmail? Google? UC San Diego?
The content is owned by UC San Diego. All applicable University of California policies apply.
What does Google do to protect my data in the cloud?

Here you can read about Google's overall approach to IT security (PDF). 

Where can I learn more or get support for G Suite?
Contact your department IT support staff. You can also find many support documents provided by Google.
I already have a UC San Diego Google Workspace account! Where do I log in?

To access your Google Workspace account, go to myaccount.google.com, enter your @ucsd.edu email address and you will be directed to the UCSD Single Sign On page for authentication with your AD username and password.

Need help? Contact your departmental technical support or the Support Portal, (858) 246-4357 or ext. 6-HELP.