Google Workspace FAQ

There is little noticeable difference between Google Workspace and the commercial apps you can sign up for as an individual. Behind the scenes, there is a substantial difference. The University of California negotiated a system-wide agreement that gives the university administrative and legal ownership of the data within, and ensures UC security requirements are upheld. This means that UC’s Electronic Communications Policy protects your account. Also, UC San Diego Google Workspace accounts are branded with our ucsd.edu domain and users are not presented with advertising.

Gmail and Calendar are provisioned to individual accounts through departmental IT support. If you would like these features, please talk with your department’s IT representative for more information.

Here you can read about Google's overall approach to IT security (PDF). The UC IS-3 Information Security Policy (PDF) and the UC Appendix – Data Security and Privacy establish security requirements that third-party vendors must comply with and provide language that must be incorporated into purchase agreements before signature.

Contact your department IT support staff or refer to our Blink pages for specific applications:

• Drive
• Hangouts
• Groups

You can also find many support documents provided by Google such as these:

• Google Workspace Learning Center
• Gmail Help Center
• Google Calendar Help Center
• Google Docs Help Center

To access your Google Workspace account, go to workspace.google.com, enter your @ucsd.edu email address and you will be directed to the UCSD Single Sign On page for authentication with your AD username and password.

Visit one of the following pages to get information about storage quotas and other FAQs. 

• For Faculty and Staff
• For Students

Find answers to important questions about the Google storage changes, such as how to get additional storage beyond your identified Google quota and alternate options.