Campus Events and Activities Portal

This is the Campus Events and Activities Portal. If you are a UC San Diego employee*, planning an event on-campus, this is the place to start. Here you will find helpful information for planning and executing your event, including information and links to related policies, processes, and the latest campus events and activities information.

*Registered Student Organizations should consult with the Center for Student Involvement for event planning guidance and to complete a Triton Activity Planner (TAP) for on-campus events. Facility managers are responsible for completing the required event processes for events hosted by outside organizations utilizing university space.

Events and Activities Intake Form

The Events and Activities Intake Form is a campus-wide tool for initiating events on-campus. The information provided enables the university to consider appropriate safety, event visibility, and coordination related to major events occurring on campus. The Intake Form replaces the Major Events Protocol submission form, and is a temporary process that will be replaced by an Enterprise System for Event Management (currently in development). 

The Intake Form is required for all events with more than 100 attendees expected or where alcohol will be served. 

UC San Diego reserves the right to cancel any scheduled activity if it is deemed unsafe.

Event Definition

“Event” means any planned gathering at a UC San Diego Location, including but not limited to celebrations, dances, lectures, forums, performances, social gatherings, concerts, speaker presentations, conferences or athletic contests or tournaments where 25 or more people are in attendance or are reasonably anticipated to be in attendance. 

“Event” does not include academic classes or seminars, department meetings, laboratory meetings or other routine business meetings.

Enter an Event

UC San Diego employees sponsoring/planning on-campus events, and UC San Diego facility managers on behalf of non-affiliates using university space for events. UC San Diego and SIO, on-campus events only.

For CSI registered student organizations and student initiated Student Life events.

Major Events Protocol

According to University Policy 510-1 Section V.A. Policy on Major Events on campus: A Major Event includes an Event at which one or more of the following conditions apply:

1. The Event Sponsor anticipates over 100 persons are likely to attend;
2. Alcohol is intended to be served at the Event.

You are strongly encouraged to read through the Major Events Policy prior to submitting your Events and Activities Intake Form. Submitting this form does not replace any approvals or coordination your event may need from various university offices including:

• University Police
• Environment, Health and Safety
• Risk Management
• Parking Services

The Event and Activities Intake Form is considered complete once submitted. A notification of the event will be sent to the selected Vice Chancellor area. The submitter should consider their event approved unless they hear otherwise.