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Campus Events and Activities Portal

Find ways to reduce community spread of COVID-19 at meetings and events.

In order to reduce the opportunity for community spread of COVID-19 at UC San Diego, we encourage all event sponsors to evaluate both the risks and the benefits to the community when considering an event or activity.

COVID-19 Event Planning and Attendance

Meetings and special events that can be held remotely should be held online unless the in-person experience is critical.

Note: Outdoor meetings recommended

It is strongly recommended that all large meetings and special events are temporarily convened outdoors. We will continue to evaluate the public health conditions and update our guidelines when appropriate. All special events must be approved by your vice chancellor using the Events and Activities Intake Form.

Please refer to the Return To Learn (RTL) website for current guidelines regarding events and external visitors to campus.

Events and Activities Framework

This framework is not intended to replace other university policies related to events and activities but is intended to complement those policies by providing guidelines to reduce the spread of COVID-19. Please refer to the RTL Event Planning webpage for the most current event guidelines.   

Campus departments and student groups may organize events and activities with approval through the Events and Activities Intake Form or through Triton Activity Planner (TAP) for registered student organizations. UC San Diego reserves the right to cancel any scheduled activity if it is deemed unsafe.

Major Events Protocol

Events and Activities Intake Form

This form fulfills the MEP (Major Event Protocol, see below) reporting requirement for events over 100 people or events where alcohol will be served, replacing the previous form.

Before hosting a Major Event at UC San Diego, the sponsoring campus department or student organization must review the university's major events policy and then enter information using the Events and Activities Intake Form or TAP for CSI registered student organizations.

Facility Managers must complete the Major Events form for outside organizations reserving university space. Receiving this information will enable the university to consider appropriate safety, event visibility, and coordination related to Major Events occurring on campus.

According to University Policy 510-1 Section V.A. Policy on Major Events on campus: A Major Event includes an Event at which one or more of the following conditions apply:

  1. The Event Sponsor anticipates over 100 persons are likely to attend;
  2. Alcohol is intended to be served at the Event.
You are strongly encouraged to read through the Major Events Policy prior to submitting your major event online. Submitting this form does not replace any approvals or coordination your event may need from various university offices including:
  • University Police
  • Environment, Health and Safety
  • Risk Management
  • Parking Services
Once submitted, your form will be reviewed by the appropriate Vice Chancellor or his/her delegate. Should questions or concerns arise regarding your event you will be contacted.

Enter an Event

TAP.svg For CSI registered student organizations and student initiated Student Life events use

Intake-Form.svg For campus departments and non-affiliate events: UC San Diego and SIO& on-campus events only.

CSI Registered Student Organizations

All aspects of student organization events are coordinated and approved via the Triton Activity Planner (TAP)In addition, the Events and Activities Intake Form serves as a tool for campus event approvals during COVID. For many student organization events, completion of both forms will be required. Visit the CSI student organization event planning TAP website for current information about student organization event planning processes.

Signage for Campus Events

Events Planners have two options for securing event signage:

1. Borrow reusable signage if available, by contacting:

  1. Your venue manager: they may already have the required signage
  2. Campus Curbside Pickup
  3. RIMAC (for Recreation spaces)
  4. University Centers (for Price Center, Student Center, Town Square, Matthews Quad, Library Walk)

2. Print or purchase signage using the campus templates: 

  1. Download and Print Yourself 
    1. *Be Event Ready (8.5x11 PDF)Be Event Ready (11x17 PDF)  
    2. *Mask Recommended (8.5x11 PDF)Mask Recommended (11x17 PDF)
    3. *Mask Required (8.5x11 PDF)Mask Required (11x17 PDF)
    4. *Symptom Checklist (11x17 PDF)
    5. Rebot Reminds (8.5x11 PDF)Rebot Reminds (11x17 PDF)
    6. Tritons Keep Tritons Safe (8.5x11 PDF)Tritons Keep Tritons Safe (11x17 PDF)

*Required at this time for Event Planners to post at their events

    b. Order and purchase printed signage from the UC San Diego Sign Shop

Return to Learn FAQ

Please visit the Return to Learn FAQ to learn more about the program. 
For more information, contact ESR-Events@ucsd.edu