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Campus Events and Activities Portal

In order to reduce the opportunity for community spread of COVID-19 at UC San Diego, we encourage all event sponsors to evaluate both the risks and the benefits to the community when considering an event or activity.

COVID-19 Event Planning and Attendance

Effective immediately, events on and off campus are subject to the same guidelines as laid out by the California Department of Public Health in the June 15 reopening guidance. Special arrangements for social distancing and attendance limits are no longer in effect; however, please follow the campus-specific masking guidelines

Events and Activities Framework

This framework is not intended to replace other university policies related to events and activities but is intended to complement those policies by providing guidelines to reduce the spread of COVID-19. Please refer to the Return to Learn Event Planning webpage for the most current event guidelines.   

Campus departments and student groups may organize events and activities with approval through the Events and Activities Intake Form or through TAP for registered student organizations.  UC San Diego reserves the right to cancel any scheduled activity if it is deemed unsafe.

Events and Activities Intake Form

The Events and Activities Intake Form is required for all events regardless of size and fulfills the MEP (Major Event Protocol) reporting requirement for events over 100 people or events where alcohol will be served, replacing the previous form. 

Major Events Protocol

Before hosting a Major Event at UC San Diego, the sponsoring campus department or student organization must review the university's major events policy and then enter information using the Events and Activities Intake Form or TAP for CSI registered student organizations.  Facility Managers must complete the Major Events form for outside organizations reserving university space. Receiving this information will enable the university to consider appropriate safety, event visibility, and coordination related to Major Events occurring on campus.

According to University Policy 510-1 Section V.A. Policy on Major Events on campus: A Major Event includes an Event at which one or more of the following conditions apply:

  1. The Event Sponsor anticipates over 100 persons are likely to attend;
  2. Alcohol is intended to be served at the Event.
You are strongly encouraged to read through the Major Events Policy prior to submitting your major event online. Submitting this form does not replace any approvals or coordination your event may need from various university offices including University Police, Environment, Health and Safety, Risk Management, and Parking Services. Once submitted, your form will be reviewed by the appropriate Vice Chancellor or his/her delegate. Should questions or concerns arise regarding your event you will be contacted.

Enter an Event

For CSI registered student organizations and student initiated Student Life events use

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For campus departments and non-affiliate events use
This form is intended for UC San Diego and SIO on-campus events only.

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Filming on Campus

Filming on campus is not expressly prohibited on campus during the coronavirus pandemic. However, Administrative Vice Chancellors along with the EOC and the campus Fire Marshal have put in place a number of restrictions and procedures for internal film shoots to proceed for non-news gathering, event related filming.

UC San Diego departments conducting an on campus film shoot must have the advance permission from each location's appropriate facility or venue manager.

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Use of Drones

The use of an Unmanned Aircraft System (UAS), a.k.a. drones on UC San Diego owned property and/or for official UC San Diego business (off campus as well) must be reviewed and approved by EH&S to ensure that all UAS activities are conducted in a manner that protects students, faculty, staff, visitors, the public, property, and the environment and complies with all applicable laws and regulations. This policy applies to all faculty, staff, students, university contractors, and visitors, as well as indoor and outdoor use.

For information on aerial filming with a drone on campus visit Unmanned Aircraft System (UAS) / Drone Safety website.

Return to Learn FAQ

Please visit the Return to Learn FAQ to learn more about the program.