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Summer 2021 Research Experience for Undergraduate Students (REU) Program Administration

Find out about criteria and establishing campus affiliate access for approved REU programs for Summer 2021.

Program Criteria

A small number of in-person Summer REU programs have been approved for Summer 2021 at UC San Diego. Criteria for the approved in-person programs are:

  • 7+ weeks long
  • Conducted by a campus PI (and campus partners)
  • Involves undergraduates, most of whom are from campuses other than UC San Diego
  • The REU students focus on doing research in faculty labs; there are usually some group activities and perhaps some modules or short-courses

Establishing Campus Affiliate Access

Summer REU students must be set up in advance of their arrival with AD accounts, EPIC IDs and Campus Affiliate ID Cards in order to access the required COVID-19 testing and symptom screening applications, as well as other campus services (library services, shuttles, campus recreation) during their time at UC San Diego. They also need to fill out a voluntary activity waiver. This process may take up to two weeks to complete, thus it is critical that REU program coordinators begin this process well in advance of their student cohort’s arrival.

1. Submit the campus affiliate access form:

Tips on filling out the form:

  • Red fields are required.
  • Yellow fields aren't required but are nice to have, e.g. mobile phone.
  • White fields aren't required but are useful in cases where the student might already have an Epic account.
  • Green fields are system-generated.
  • ID Card Affiliate Number: REU students will not be given an ISIS PID. The ID Card Affiliate Number will serve in lieu of the PID for REU students.
  • SSN: This field is optional, however, if the REU student already has a record with UC San Diego Health, not providing the SSN will result in the creation of a duplicate EPIC health record.
  • Address: If an REU student is in residence on campus for the duration of the program, use the standard campus address. If a student is not residing on campus, EPIC prefers that the home address be used.
  • ID Card Affiliate Classification: Choose “Visiting Scholar”.
  • 1st Attendance Date: Choose a date 2 weeks prior to actual start date of the program.
  • Member Effective To Date: Choose a date 1 week following the end date of the program.
  • ID Card Project COA and ID Card Task COA: Enter the appropriate chartstring project and task numbers for the cost of the Affiliate ID cards. Each card costs $21.

2. ID Card Photos

Each REU program coordinator needs to provide a photo for each student for their ID card. You can do this in 2 ways:

Photo tips: 

  • Plain, white background
  • Even lighting
  • Color photo 
  • No hats or sunglasses
  • No one else in photo
  • .jpeg or .png file type

3. Voluntary Activity Waiver

All students participating in summer REU programming are required to sign a Voluntary Activity Waiver and submit this to their program coordinator. Have the student fill out and sign the waiver form (PDF) and return the signed form to the program coordinator before the program start date.

Questions regarding these requirements can be directed to Gillian Hemingway in the Office of the Executive Vice Chancellor.
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