Fund Balance Scorecard

• The Fund Balance Scorecard report displays the resources available for the department portfolio and faculty portfolio at various levels of the Financial Unit hierarchy across campus.
  • The ‘No Reporting Category’ column in this report highlights fund balances for project numbers that have not been tagged as department portfolio and faculty portfolio. Departments across campus are in the process of assigning department and faculty portfolio tags to all projects.
  • For additional context on definitions for department portfolio and faculty portfolio, please refer to the KBA below:
  • https://support.ucsd.edu/finance?id=kb_article_view&sysparm_article=KB0034476
• The report also displays Beginning Net Position, Total Resources, Total Expenses, and Change in Net Position.
• The report can be run for different Fund types: Contracts and Grants, Core Funds, Other Unrestricted Funds, Restricted Funds. The report can be run for a single, multiple, or all Fund types.
• The report is drillable across the Vice Chancellor, School, Department levels of the Financial Unit hierarchy. Click on the blue hyperlinks in the report to drill through the hierarchy.
• Internal Loan Funds 13042 are excluded from this report.

This report answers the following questions:

• What is the Total Managerial Resources Available for my Vice Chancellor? For my School? For my Department?
• What are the Resources Available in my Department Portfolio for my Vice Chancellor? For my School? For my Department?
• What are the Resources Available in my Faculty Portfolio for my Vice Chancellor? For my School? For my Department?
• What is the Beginning Net Position for my Vice Chancellor? For my School? For my Department?
• What are the Total Resources, Total Expenses, and Change in Net Position for my School? For my Department?

Use these parameters to filter for the data you want to see.

• Accounting Period is a required prompt.
• Fund Type is an optional prompt. If left unchecked, the report will generate data using all Fund types.
• Financial Unit Level 2 is the VC.
• Level 3 is the School.
• Level 4 is Department.
  
  

Results display across 3 drillable views:

• Financial Unit Level 2 – Vice Chancellor
• Financial Unit Level 3 – School
• Financial Unit Level 4 – Department

To export the report to Excel, click on the white right-pointing triangle and select ‘Run Excel data’.

Refer to the Data Glossary under Get Started on the main BI & Financial Reporting Blink menu for searchable data descriptions and usage rules.