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How to Get an ISIS Detail Code

Find out how to create an ISIS detail code so you can bill outside entities or students.

Detail codes drive the description on UC San Diego billing statements and determine where your department receives credit in your ledgers.

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Download the Detail Code form.

Complete these items in Section A to provide ISIS information.

  • Action code: Check Add to request a new detail code or Change to change an existing detail code.
  • Detail code requested: Enter up to 6 digits. The first 3 identify your department, and the last 3 describe the type of charge.
    Example: BURLTE (Bursars Late Fee)
  • Short description: Enter up to 10 characters to describe the detail code.
    Example: BillLtFee (Billing Late Fee)
  • Full description: Enter up to 30 characters to describe the charge or payment that will appear on the customer’s billing statement or on the student's account.
    Example: UCSD Statement Late Fee
  • Type: Check Payment to create a payment detail code (such as Check Payment/ /Stipend/Third-Party) to pay another entity/student; check Charge to bill an entity/student.
  • Effective date: Enter the date the detail code should go into effect.
    • Expired Date: Leave blank when setting up a new code.
    • Application Priority code: For entity charge detail codes enter 000. For student-related charges, contact University Billing Services (UBS) for assistance, or copy the priority code from other student charges your department uses.
    • Application in term: Enter N unless you're setting up a specific student-related charge to be billed for specific quarters.
  • Process type:
    ASMT — Assessment (the most common type of charge)
    More specific optional categories, generally only used by an individual campus department
    CASH — Cash payment detail codes
    COLL — Collection detail codes
    CONT — Contract payment detail codes
    DPST — Deposit payment detail codes
    FNAD — Financial aid detail codes
    HOLD — Hold
    PYPL — Payment plan detail codes
    RFND — Refund detail codes
    RTN — Returned check detail codes
    SUPR — Over/ Short
    WRTF — Write-off detail codes
  • Category code: The detail code should be grouped with this and previously set up. See How to Obtain an ISIS Category Code.
  • Document number required: Check Yes if a document number is required for your invoice. This could be the invoice number, PID, or another identifier. This field will also show on your ledger. Check No if you want to leave this as an optional field.
  • Default amount: Usually zero, but enter an amount if you always assess charges of the same amount.
  • Check payment: Usually N, unless you are creating a new payment detail code representing a check payment.
  • Refundable: This is for payment detail codes only. Enter Y if money can be refunded.
    TRA qualified fee: Enter Y if your new detail code is a qualifying fee for the Tax Relief Act for student-related transactions.

Questions about this section? Contact Tracy Stutts in Billing Services, (858) 534-6806.

Complete Section B for deposit detail codes.

  • Deposit detail codes are for a very specific ISIS process for student accounts.
  • Contact UBS for more information if you need to set up a deposit detail code.

Complete Section C, the IFOAPAL (IFIS) information.

  • This is the IFOAPAL information that connects your detail code to IFIS ledgers.
  • For charges, complete the ACCT DIS, ACCT REC and BAD DEBT lines.
  • For payments, complete the ACCT DIS, DEF/LIAB lines.
  • The BAD DEBT line indicates where billing statement cost sharing will be billed.

Questions about this section? Contact the person in General Accounting responsible for your fund range.

Send the completed form to General Accounting.

Wait for approval and confirmation.

  • General Accounting approves the detail code and sends it to UBS.
  • UBS will enter the new or change detail code into ISIS within 5 business days of receiving it.
  • UBS will e-mail the department to confirm that the detail code is completed in ISIS.
  • You may now begin using your detail code to process:

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