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Chart String Concepts

Last Updated: February 2, 2022 12:13:12 PM PST
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Read more about Chart String Concepts here.

The below information reviews UC San Diego Chart of Accounts (CoA) that make up segments in a chart string to complete financial transactions in Oracle Financials Cloud (OFC) and Concur. Information below will encompass and expand on information that previously resided in the CoA User Guide.
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  • The Chart string for OFC consists of 12 segments. All segments must have a value. Note: A zero value is a value.
  • The order of a general ledger chart string is:
    • Entity > Fund > Financial Unit > Account > Function > Program > Location > Project > Activity > InterEntity > Future1 > Future2
  • Chart string values are numeric, defined lengths, separated by periods (.), and have no spaces
  • InterEntity, Future1 and Future 2 must have 0 values, e.g. 00000.000000.000000
  • Not all segments are required in Concur
  • The chart string determines where a transaction posts in the General Ledger (GL)
  • If there are transactions in a subledger, it will roll-up from the subledger into the GL

  • The new CoA has fewer values per segment, relative to the legacy CoA
  • Legacy system had fixed segment combinations of Fund Org Program, but the OFC chart sting is not fixed and each segment is dynamic
  • Each segment is defined and there will be scrutiny for adding new values to the CoA
  • OFC will not have faux departments for Financial Unit, including cost center organizations for recharge operations
  • An Index or an equivalent does not exist in Oracle

  • All maintenance and updates to any segment on a chart string are made within Oracle
  • Special characters in CoA values or descriptions can create errors
  • Refer to the guidelines for CoA values table in KBA How to Request New Chart of Account (CoA) Segments
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Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.