General Ledger Chart String
Last Updated: September 11, 2025 12:32:31 PM PDT
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The General Ledger Chart String consists of 12 segments, and all segments must have a value - note that a zero value is still considered a value. Learn more about the General Ledger Chart String segments below.
Order |
Chart String Segment |
Description and Quick Tips |
Zero Value Accepted |
Segment Length |
1 |
Entity |
An Entity identifies the major operational unit with the UC system. The last 2 digits of an Entity are the first 2 digits of a Financial Unit. |
No |
5 |
2 |
Fund |
Tracks funding restrictions and designations. Gift and Endowment Funds are alpha-numeric and always begin with a letter. Foundation funds begin with letters A-L, Regents funds begin with letters M-Z. All other Funds are all numeric. |
No |
5 |
3 |
Financial Unit |
Represents a Unit that has:
|
No |
7 |
4 |
Account |
An Account represents an asset, liability, equity, revenue, expense or transfer. |
No |
6 |
5 |
Function |
Use Function only to classify an expense. This classification follows the NACUBO higher education expense designation. |
Yes |
3 |
6 |
Program |
Use Program only to record revenue and expense transactions associated with a formalized set of on-going activities that are system-wide or cross campus, as defined and assigned by UCOP or a campus-specific program. Otherwise, enter a zero value. |
Yes |
3 |
7 |
Location |
Use Location only to identify a physical location or capitalizable assets. Otherwise, enter a zero value. |
Yes |
6 |
8 |
Project |
A Project is created in the PPM module and tracks financial activity related to a sponsored award, a capital project or "body of work" that has a start and end date, often spanning fiscal years. Otherwise enter a zero value. |
Yes |
7 |
9 |
Activity |
Only use Activity for either
The first two characters of the activity posting values are alpha, indicating the types of the codes Otherwise enter a zero value. |
Yes |
6 |
10 |
InterEntity |
Interentity should default to 00000. When functionality within OFC uses this element, values will be the same as Entity. |
Default is zero |
5 |
11 |
Future 1 |
Use only zero values 000000 This segment does not have any other values at this time. |
Only zero value accepted |
6 |
12 |
Future 2 |
Use only zero values 000000 This segment does not have any other values at this time. |
Only zero value accepted |
6 |
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.