General Ledger Chart String

Last Updated: September 26, 2024 4:22:57 PM PDT

The General Ledger Chart String consists of 12 segments and all segments must have a value, a zero value is a value. Learn more about the General Ledger Chart String segments below.

Order	Chart String Segment	Description and Quick Tips	Zero Value Accepted	Segment Length
1	Entity	An Entity identifies the major operational unit with the UC system. The last 2 digits of an Entity are the first 2 digits of a Financial Unit.	No	5
2	Fund	Tracks funding restrictions and designations. Gift and Endowment Funds are alpha-numeric and always begin with a letter. Foundation funds begin with letters A-L, Regents funds begin with letters M-Z. All other Funds are all numeric.	No	5
3	Financial Unit	Represents a Unit with: an ongoing business objective. a responsible individual with fiscal authority over budget and costs. an identifiable group of employees. and generally occupies a physical space.	No	7
4	Account	An Account is an asset, liability, equity, revenue, expense or transfer account.	No	6
5	Function	Only use Function to classify an expense. This classification is per NACUBO higher education expense designation. When the Account is not an expense, the Function value will be a zero value.	Yes	3
6	Program	Only use Program to record revenue and expense transactions associated with a formalized set of on-going activities that are system-wide or cross campus defined and assigned by UCOP. Otherwise enter a zero value.	Yes	3
7	Location	Only use Location to identify a physical location or capitalizable assets. Otherwise enter a zero value.	Yes	6
8	Project	A Project is created in the PPM module and tracks financial activity related to a sponsored award, a capital project or "body of work" that has a start and end date, often spanning fiscal years. Otherwise enter a zero value.	Yes	7
9	Activity	Only use Activity for either Credit Card Clearing Merchant Accounts Internal Loan tracking The first two characters of the activity posting values are alpha, indicating the types of the codes Otherwise enter a zero value.	Yes	6
10	InterEntity	Interentity should default to 00000. When functionality within OFC uses this element, values will be the same as Entity.	Default is zero	5
11	Future 1	Only use zero values 000000 This segment does not have any other values at this time.	Only zero value accepted	6
12	Future 2	Only use zero value 000000 This segment does not have any other values at this time.	Only zero value accepted	6

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