General Ledger Chart String

Last Updated: February 2, 2022 12:13:33 PM PST

Learn more about the General Ledger Chart String below.

Order	Chart String Segment	Quick Tips and Description	Zero Value Accepted	How to Find OFC Value	Segment Length
1	Entity	VC Area Entity and Financial Unit are linked The last 2 digits of an Entity are the first 2 digits of a Financial Unit Entity is a major UCSD operating unit that the Financial Unit resides under	No - can not be a zero value	See values in OFC ENTITY table below	5
2	Fund	Tracks funding Foundation Funds are the same in both Foundation and UCSD ledgers Gift and Endowment Funds are alpha-numeric All other Funds are all numeric	No - can not be a zero value	Tracks funding Use search function in Oracle to determine Funds See 5 Fund Categories in OFC FUND table below	5
3	Financial Unit	Known as Organization in IFIS A Financial Unit can only be associated to one OFC Entity The first 2 digits of a Financial Unit are the last 2 digits of an Entity Financial Unit is defined at minimum by a group of employees working for a business objective with budget and costs	No - can not be a zero value	See starting values in OFC FINANCIAL UNIT table below	7
4	Account	An Account is an Asset, Liability, Equity, Revenue, Expense or Transfer Account	No - can not be a zero value	See starting values in OFC ACCOUNT table below	6
5	Function	Use Function when the OFC Account is an Expense Account When the Account is NOT an Expense Account, OFC Function will have a zero value Known as Program in IFIS, but Function is a broader category in Oracle Follows NACUBO defined Function Expense classification	Yes - zero value accepted	See values, titles and description in OFC FUNCTION table below	3
6	Program	OFC Program is not the same as Program from IFIS Only use Program with system-wide Revenue or Expense transactions formalized, defined and assigned by UCOP Otherwise enter a zero value	Yes - zero value accepted	If used, value is assigned by UCOP	3
7	Location	Only use if Location is needed to identify a physical location or capitalizable Assets Otherwise enter a zero value	Yes - zero value accepted	See starting letter in OFC LOCATION table below	6
8	Project	Only use if there is a Project in the PPM module Otherwise enter a zero value	Yes - zero value accepted	Value is based on PPM module Project How to Request New Oracle Projects and Tasks	7
9	Activity	Only use Activity for either Credit Card Clearing Merchant Accounts Internal Loan tracking The first two characters of the activity posting values are alpha, indicating the types of the codes Otherwise enter a zero value	Yes - zero value accepted	If value is unknown and needed, request information in Service Now to Internal Controls & Accounting See starting values in OFC ACTIVITY table below	6
10	InterEntity	Only use zero value 00000 This segment does not have any other values	Only zero value accepted	N/A	5
11	Future 1	Only use zero values 000000 This segment does not have any other values	Only zero value accepted	N/A	6
12	Future 2	Only use zero value 000000 This segment does not have any other values	Only zero value accepted	N/A	6

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.