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General Ledger Chart String

Learn more about the General Ledger Chart String below.

Order

Chart String Segment

Quick Tips and Description

Zero Value Accepted

How to Find
OFC Value

Segment Length

1

Entity

VC Area

Entity and Financial Unit are linked

The last 2 digits of an Entity are the first 2 digits of a Financial Unit

Entity is a major UCSD operating unit that the Financial Unit resides under

No - can not be a zero value

See values in OFC ENTITY table below

5

2

Fund

Tracks funding 

Foundation Funds are the same in both Foundation and UCSD ledgers

Gift and Endowment Funds are alpha-numeric

All other Funds are all numeric

No - can not be a zero value

Tracks funding

Use search function in Oracle to determine Funds

See 5 Fund Categories in OFC FUND table below

5

3

Financial Unit

Known as Organization in IFIS

A Financial Unit can only be associated to one OFC Entity

The first 2 digits of a Financial Unit are the last 2 digits of an Entity

Financial Unit is defined at minimum by a group of employees working for a business objective with budget and costs  

No - can not be a zero value

See starting values in OFC FINANCIAL UNIT table below

7

4

Account

An Account is an Asset, Liability, Equity, Revenue, Expense or Transfer Account

No - can not be a zero value

See starting values in OFC ACCOUNT table below

6

5

Function

Use Function when the OFC Account is an Expense Account

When the Account is NOT an Expense Account, OFC Function will have a zero value

Known as Program in IFIS, but Function is a broader category in Oracle

Follows NACUBO defined Function Expense classification

Yes - zero value accepted

See values, titles and description in OFC FUNCTION table below

3

6

Program

OFC Program is not the same as Program from IFIS

Only use Program with system-wide Revenue or Expense transactions formalized, defined and assigned by UCOP

Otherwise enter a zero value 

Yes - zero value accepted

If used, value is assigned by UCOP

3

7

Location

Only use if Location is needed to identify a physical location or capitalizable Assets

Otherwise enter a zero value

Yes - zero value accepted

See starting letter in OFC LOCATION table below

6

8

Project

Only use if there is a Project in the PPM module

Otherwise enter a zero value

Yes - zero value accepted

Value is based on PPM module Project

How to Request New Oracle Projects and Tasks

7

9

Activity

Only use Activity for either 

  1. Credit Card Clearing Merchant Accounts
  2. Internal Loan tracking

The first two characters of the activity posting values are alpha, indicating the types of the codes

Otherwise enter a zero value

Yes - zero value accepted

If value is unknown and needed, request information in Service Now to Internal Controls & Accounting

See starting values in OFC ACTIVITY table below

6

10

InterEntity

Only use zero value 00000

This segment does not have any other values

Only zero value accepted

N/A

5

11

Future 1

Only use zero values 000000

This segment does not have any other values

Only zero value accepted

N/A

6

12

Future 2

Only use zero value 000000

This segment does not have any other values

Only zero value accepted

N/A

6

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.