Fiscal Closing: Departmental Action and Cutoff Dates
Last Updated: May 15, 2025 1:46:25 PM PDT
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Find a list of actions and cutoff dates for fiscal closing.
The dates below are deadlines established by central offices. Please check internally within your department as they may have additional requirements or altered deadlines.
Important
Dates on this page are subject to change during May and Early June of each fiscal year, and are updated as new information becomes available through the Fiscal Close Bulletin. Refer back to this page at regular intervals.EOD = End Of Day (before 11:59 PM).
TBA = To Be Announced (date not final yet).
Additional Resources
- Self-Supporting Activities Fiscal Closing Special Items Instructions for FY2025 (Pending Completion)
- Budget & Finance Weekly Digest subscribers will receive a limited-edition newsletter, The Fiscal Close Bulletin, issued from May to June to provide you weekly updates and guidance related to Fiscal Close.
- Updates published on the Fiscal Close Bulletin will be posted to the Fiscal Close Updates Blink page.
- We encourage you to crowdsource answers from colleagues in the Budget & Finance Community of Practice.
- Meet with Internal Controls & Accounting (ICA) for support regarding the fiscal close process.
- Or Services & Support Submit a Ticket
- More Specifically: Fiscal Close Support
Link to Excel version of table with tab for calendar.
| Target Due date | Time | Due in to | Helpful Links | Subledger or Ledger | Departmental Action |
| 5/27/2025 | End Of Day | Budget & Finance Support | KBA: How to Submit for an Outgoing Interlocation Transfer of Funds (ILTF) | GL | Last day for May interlocation transfer of funds (no June ILTF for system). |
| 5/30/2025 | End Of Day | Concur | KBA: How to Manage a Move Trip | Concur | Last day to submit Move/Relocation Expense Reports (with required documentation and final departmental approval) for June posting. Note: the taxation that is applicable for Move/relocation expenses will appear in July paychecks |
| 6/6/2025 | End Of Day | Student Financial Solutions | Type in "More Specifically..." box: Legacy Invoice Creation | ISIS (Non-Oracle) | Last day for departments to request in Services & Support manual invoice in ISIS (non-Oracle) so that charges are reflected on June 2025 STUDENT billing statements. |
| 6/6/2025 | End Of Day | Concur | KBA: How to Process a Travel Wire | Concur | Last day to submit Travel Expense Reports Associated foreign wire payments (with required documentation and final departmental approval) for June posting |
| 6/6/2025 | End Of Day | Oracle Financials Cloud | KBA: How to Submit a Requisition to Create a Tremendous Digital Team for Human Subject Digital Gift Cards | Last day to submit Human Subject Digital team requisitions for processing in June (with required documentation and final departmental approval)(Requisitions over 10K will require buyer approval) | |
| 6/6/2025 | End Of Day | Budget & Finance Support | Blink: Non-Travel Wire Requests | Payables | Last day to request non-travel related bank wire (including subaward wire payments). |
| 6/6/2025 | End Of Day | Concur | KBA: How to Submit a Travel Expense Report in Concur | Concur | Last day to submit Concur Travel Expense Reports (with required documentation and final departmental approval) for June posting |
| 6/6/2025 | End Of Day | Concur | KBA: How to Submit an Event Expense Report in Concur | Concur | Last day to submit Concur Events Expense Reports (with required documentation and final departmental approval) for June posting |
| 6/6/2025 | End Of Day | Concur | KBA: How to Submit a Non-Event Reimbursement in Concur | Concur | Last day to submit Other Reimbursements Expense Reports (with required documentation and final departmental approval) for June posting |
| 6/6/2025 | End Of Day | Concur | KBA: How to Create a Gift Card Request | Concur | Last day to submit Concur Gift Card Requests for June posting |
| 6/6/2025 | End Of Day | Concur | Blink: Expense Reimbursement for Human Subjects | Concur | Last day to submit Concur Human Subject Payment Requests for June posting |
| 6/12/2025 | 8:00 PM | UCPath | UCPath Job Aids | UCPath | Local approval deadline for SCTs (high-risk direct retros) is 8:00 PM. |
| 6/13/2025 | 8:00 PM | UCPath | UCPath Job Aids | UCPath | Local approval deadline for direct retros is 8:00 PM. |
| 6/13/2025 | End Of Day | Financial Support Request Tool (FSRT) | Collab: Financial Support Request Tool | Non-Oracle | Deadline for Retroactive Funding Changes for Graduate Financial Support |
| 6/13/2025 | End Of Day | Financial Support Request Tool (FSRT) | Collab: Financial Support Request Tool | Non-Oracle | Deadline for June stipends for Graduate Financial Support |
| 6/13/2025 | End Of Day | Capital Planning | GL/PPM | Establish or augment capital improvement projects. Required approvals for new projects or augmentations must already have been received. Departments/units must provide complete funding information to capital planning no later than the date indicated in order to: -Establish new FY2024-2025 projects -Augment/substitute/return funds for existing projects within FY2024-2025 |
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| 6/13/2025 | End Of Day | Budget & Finance Support | Subledger Transaction Correction Form | Payables | Last day for department to submit AP invoice cost correction requests via Services & Support. |
| 6/13/2025 | End Of Day | Budget & Finance Support | Blink: Lift PO Commitments | Procurement | Last day to submit POs to be closed via Services & Support ticket. |
| 6/13/2025 | End Of Day | Oracle Financials Cloud | KBA: Introduction to Oracle Procurement | Procurement | Last day to submit requisitions to Procurement to guarentee IPPS Professional Buyer review before June 30th (must have completed FinUnit approval) |
| 6/16/2025 | End Of Day | Foundation | FAQ on Use of Foundation Funds | Foundation | Deadline to provide Gift Fund Chart Strings for all gift revenue to Gift and Foundation Accounting. |
| 6/17/2025 | 3:00 PM | UCPath | UCPath Job Aids | UCPath | Monthly UCPath deadline to establish new hires and employee data change, PPE 6/30/2025; Pay date 7/1/2025. |
| 6/18/2025 | 3:00 PM | UCPath | UCPath Job Aids | UCPath | Biweekly UCPath deadline to establish new hires and employee data change, PPE 6/21/2025; Pay date 7/2/2025. |
| 6/18/2025 | 2:30 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Monthly Timekeeping entry deadline for Historical Pay Periods (RETRO), PPE 6/30/2025; Pay date 7/1/2025 |
| 6/18/2025 | 2:30 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Biweekly Timekeeping entry dealine for Historical Pay Periods (2:30PM) (RETRO), PPE 6/21/2025; Pay date 7/2/2025 |
| 6/19/2025 | End Of Day | UCPath | UCPath | Informational Only (no action by departments): Direct retros batch reflected in DOPE. | |
| 6/19/2025 | End Of Day | UCPath | UCPath Job Aids | UCPath | Last day for Final Approval of Funding Entry. Do not enter or approve any new transactions from 6/20 - 6/27 because it will interfere with the UCPath year-end rollover process. |
| 6/20/2025 | 8:00 AM | UCPath | UCPath | Informational Only (no action by departments): Funding entry freeze starts at 8:00 AM, and ends on 6/27 at 12:00 PM. | |
| 6/20/2025 | End Of Day | Transcepta | Payables | Last day to submit subaward invoices in Transcepta | |
| 6/20/2025 | End Of Day | Concur | KBA: How to Reconcile Transactions and Create a Procurement Card Expense Report | Concur | Last day for submission and final approval of P-Card Expense Reports for June posting |
| 6/20/2025 | End Of Day | Transcepta | Payables | Last day to submit PO Invoices for June posting | |
| 6/20/2025 | End Of Day | Budget & Finance Support | KBA: Payment Requests | Payables | Last day to submit Payment Requests for June posting - All payment types with final approval excluding Events |
| 6/21/2025 | 8:00 AM | UCPath | UCPath | Informational Only (no action by departments): SCT batch reflected in DOPE. | |
| 6/22/2025 | 2:30 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Monthly Timekeeping entry deadline for current period, PPE 6/30/2025; Pay date 7/1/2025. |
| 6/23/2025 | 2:30 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Biweekly Timekeeping entry deadline for PPE 6/21/2025; Pay date 7/2/2025 |
| 6/25/2025 | 5:00 PM | UCPath | UCPath Job Aids | UCPath | Final local approval deadline for direct retros (BW/MO High-Risk and Non High-Risk). |
| 6/25/2025 | End of Day | Oracle Financials Cloud | Payables | Last day to approve AP invoices in Oracle to be posted in June ledger and have a 06/30/2025 payment date. | |
| 6/27/2025 | 8:00 PM | UCPath | UCPath Job Aids | UCPath | Local approval deadline for SCTs (high-risk direct retros) is 8:00 PM. |
| 6/30/2025 | 1:30 PM | Campus Central Cashier | Blink: Cashiering Services: How to Make a Deposit | Cash Management/Receivables | The Central Cashier’s unit will be closing at 2 p.m. on June 30th for deposit processing, but all campus deposits (including sub-cashier's) should be delivered to Central Cashier’s unit by 1:30 p.m. Departments with cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 1:30 p.m. |
| 6/30/2025 | End of Day | Self Supporting Activities (Link to instructions) | Non-Oracle | SSAs to take physical inventory for June 30th. | |
| 6/30/2025 | End of Day | Budget & Finance Support | KBA: How to Request New Chart of Account (COA) Segments | GL | Last day to submit New Chart of Account Segments requests for fiscal close. |
| 6/30/2025 | End of Day | Oracle Financials Cloud | Blink: Financial Deficit Policy | GL | Last day for departments to resolve financial deficits within the fiscal year per Policy 300-2 (i.e., before June 30) |
| 6/30/2025 | End of Day | Health System Cashier | Cash Management/Receivables | UCSD Medical Center sub cashiers are requested to make their deposits on the last business day of June, June 30th (does not apply to Medical Center pharmacy and cafeteria). | |
| 6/30/2025 | End of Day | Self Supporting Activities (Link to instructions) | GL/PPM | For central offices and recharge operations, ensure account 773046 is reconciled. | |
| 6/30/2025 | End Of Day | Budget & Finance Support | Intercampus Recharge Request Form | GL | Last day to submit intercampus recharge requests. Note: ICA has until July 5th to complete processing. |
| 7/1/2025 | End Of Day | UCPath | UCPath | Informational Only (no action by departments): UCPC June payroll data burst. | |
| 7/1/2025 | 9:00 AM | Health System Cashier | Cash Management/Receivables | UCSD Medical Center pharmacy and cafeteria will make their final June deposits by 9:00am on the first business day in July. | |
| 7/3/2025 | 8:00 PM | UCPath | UCPath Job Aids | UCPath | Final local approval deadline for SCTs (non-high-risk) |
| 7/7/2025 | End Of Day | Oracle Financials Cloud | Blink: Ledger Close | Payables | Last day for AP subledger transactions (note: Payables subledger transactions cannot be processed after this day) |
| 7/10/2025 | End Of Day | Oracle Financials Cloud |
KBA: Creating a Billing Invoice in Project Portfolio Management (PPM)
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Receivables | Departments to submit non-student/non-patient AR invoices. Note: the effective date on the invoices must be the date when the services were provided or the goods shipped. |
| 7/10/2025 | End Of Day | Budget & Finance Support | KBA: How to Claim Unidentified Payments | Receivables | Claim payments from unapplied receipts for posting in period 12. |
| 7/10/2025 | End Of Day | Self Supporting Activities (Link to instructions) | Receivables | Process transactions to clear balances in departmental credit card accounts and deposit clearing accounts. | |
| 7/10/2025 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to process a journal entry | GL | SSAs to process inventory journal entry and submit a copy of the inventory report to BFS-ICA in Services & Support. |
| 7/11/2025 | 12:00 PM | Self Supporting Activities (Link to instructions) | KBA: How to Process Transactions in the Recharge Plus Application | Recharge Plus App | Reminder: SSAs to process recharge transactions through Recharge Plus Application or own integration |
| 7/11/2025 | 12:00 PM | Self Supporting Activities (Link to instructions) | KBA: How to Process Transactions in the Recharge Plus Application | Recharge Plus App | Reminder: SSAs to process transfer of funds to renewal & replacement reserve fund in Recharge Plus Application and provide a copy of the depreciation schedule to BFS-ICA in Services & Support. |
| 7/11/2025 | 12:00 PM | Self Supporting Activities (Link to instructions) | KBA: How to Process Transactions in the Recharge Plus Application | Recharge Plus App | Reminder: SSAs to process differential income distribution in Recharge Plus Application and submit copy of differential income distribution report to BFS-ICA in Services & Support. |
| 7/11/2025 | End Of Day | Self Supporting Activities (Link to instructions) | Receivables | Last day to clear balances in departmental credit card clearing accounts and deposit clearing accounts | |
| 7/11/2025 | End Of Day | Oracle Financials Cloud | KBA: How to View and Resolve PPM Cost Transfers Not Processed | PPM | Resolve any PPM Unprocessed Costs from Recharge Operations or approved Cost Integrations, including cost transfers submitted in OFC (Internal Note: Includes MCI files for Health as reminder) |
| 7/11/2025 | End Of Day | Oracle Financials Cloud | KBA: How to Initiate a Partial or Full Cost Transfer in Oracle PPM | PPM | All cost transfers in OFC need to be final approved by campus departments. |
| 7/11/2025 | 8:00 AM | UCPath | UCPath | Information Only (no action by departments) - UCPath is processing Final SCT Batch from 7/7-7/8 and expect to post them to PPM and GL on Friday, 7/11 | |
| 7/11/2025 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to Create a Fiscal Year End Reversing Journal Entry | GL | Submit and final approve work-in-process journal entry for SSAs. |
| 7/11/2025 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to Create a Fiscal Year End Reversing Journal Entry | GL | Submit and final approve deferral of income journal entry for SSAs. |
| 7/11/2025 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to Create a Fiscal Year End Reversing Journal Entry | GL | Submit and final approve prepaid expense accrual journal entry for SSAs. |
| 7/11/2025 | End Of Day | Oracle Financials Cloud | Blink: Ledger Close | Receivables, PPM & Fixed Assets | Last day for subledger transactions to be processed by departments |
| 7/14/2025 | 12:00 PM | Oracle Financials Cloud | Blink: Ledger Close | Receivables, PPM & Fixed Assets | Information Only (no action by departments) - Period 12 subledgers closed. |
| 7/17/2025 | End Of Day | Oracle System | Blink: Ledger Close | GL | Last day for departments to submit and approve all journal entries. |
| 7/24/2025 | End Of Day | Oracle System | Blink: Ledger Close | GL | Last day for VC Central Offices to submit and approve journal entries. |
| 8/1/2025 | End Of Day | Oracle System | Blink: Ledger Close | GL | Information Only (no action by departments): Last day for Campus Central Offices and Health System to submit and approve journal entries. |
| 8/4/2025 | 4:00 PM | Oracle System | Blink: Ledger Close | GL | Information Only (no action by departments): Close period 12 general ledger. |
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.