Fiscal Closing Departmental Action and Cutoff Dates
Last Updated: May 13, 2026 2:28:06 PM PDT
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Provides a list of actions and cutoff dates for fiscal closing.
The dates below are deadlines established by central offices. Please check internally within your department as they may have additional requirements or altered deadlines.
Important
Dates on this page are subject to change during May and Early June of each fiscal year, and are updated as new information becomes available through the Fiscal Close Bulletin. Refer back to this page at regular intervals.EOD = End Of Day (before 11:59 PM).
TBA = To Be Announced (date not final yet).
Additional Resources
- Review Blink: Fiscal Close Instructions for SSAs.
- Budget & Finance Weekly Digest subscribers will receive a limited-edition newsletter, The Fiscal Close Bulletin, issued from May to June to provide you weekly updates and guidance related to Fiscal Close.
- Updates published on the Fiscal Close Bulletin will be posted to the Fiscal Close Updates Blink page.
- We encourage you to crowdsource answers from colleagues in the Budget & Finance Community of Practice.
- Submit a Ticket to Budget and Finance
Link to Excel version of table with tab for calendar.
| Target Due date | Time | Due in to | Helpful Links | Subledger or Ledger | Departmental Action |
| 5/27/2026 | End Of Day | Budget & Finance Support | KBA: How to Submit for an Outgoing Interlocation Transfer of Funds (ILTF) | GL | Last day for May interlocation transfer of funds (no June ILTF for system). |
| 5/29/2026 | End Of Day | Student Financial Solutions | Type in "More Specifically..." box: Legacy Invoice Creation | ISIS (Non-Oracle) | Last day for departments to request in Services & Support manual invoice in ISIS (non-Oracle) so that charges are reflected on June 2026 STUDENT billing statements. |
| 5/29/2026 | End Of Day | Concur | KBA: How to Manage a Move Trip | Concur | Last day to submit Move/Relocation Expense Reports (with required documentation and final departmental approval) for June posting. Note: the taxation that is applicable for Move/relocation expenses will appear in July paychecks. |
| 6/1/2026 | End Of Day | Budget & Finance Support | Blink: Lift PO Commitments | Procurement | Last day to submit POs to be closed via Services & Support ticket. |
| 6/1/2026 | End Of Day | Oracle Financials Cloud | KBA: Introduction to Oracle Procurement | Procurement | Last day to submit requisitions to Procurement to guarantee IPPS Professional Buyer review before June 30th (must have completed FinUnit approval). |
| 6/5/2026 | End Of Day | Concur | KBA: How to Process a Travel Wire | Concur | Last day to submit Travel Expense Reports Associated foreign wire payments (with required documentation and final departmental approval) for June posting. |
| 6/5/2026 | End Of Day | Oracle Financials Cloud | KBA: How to Submit a Requisition to Create a Tremendous Digital Team for Human Subject Digital Gift Cards | Last day to submit Human Subject Digital team requisitions for processing in June (with required documentation and final departmental approval)(Requisitions over 10K will require buyer approval). | |
| 6/5/2026 | End Of Day | Budget & Finance Support | Blink: Non-Travel Wire Requests | Payables | Last day to request non-travel related bank wire (including subaward wire payments). |
| 6/5/2026 | End Of Day | Concur | KBA: How to Submit a Travel Expense Report in Concur | Concur | Last day to submit Concur Travel Expense Reports (with required documentation and final departmental approval) for June posting. |
| 6/5/2026 | End Of Day | Concur | KBA: How to Submit an Event Expense Report in Concur | Concur | Last day to submit Concur Events Expense Reports (with required documentation and final departmental approval) for June posting. |
| 6/5/2026 | End Of Day | Concur | KBA: How to Submit an Other Reimbursements (Non-Event) Expense Report in Concur | Concur | Last day to submit Other (Non-Event) Reimbursements Expense Reports (with required documentation and final departmental approval) for June posting. |
| 6/5/2026 | End Of Day | Concur | KBA: How to Create a Gift Card Request | Concur | Last day to submit Concur Gift Card Requests for June posting. |
| 6/5/2026 | End Of Day | Concur | Blink: Expense Reimbursement for Human Subjects | Concur | Last day to submit Concur Human Subject Payment Requests for June posting. |
| 6/12/2026 | End Of Day | Financial Support Request Tool (FSRT) | Collab: Financial Support Request Tool | Non-Oracle | Deadline for Retroactive Funding Changes for Fee Payments and July-December stipends for Graduate Financial Support. |
| 6/12/2026 | End of Day | Financial Support Request Tool (FSRT) | Collab: Financial Support Request Tool | Non-Oracle | Deadline for July-December stipends for Graduate Financial Support. |
| 6/12/2026 | End Of Day | Capital Planning | GL/PPM | Establish or augment capital improvement projects. Required approvals for new projects or augmentations must already have been received. Departments/units must provide complete funding information to capital planning no later than the date indicated in order to: -Establish new FY2025-2026 projects -Augment/substitute/return funds for existing projects within FY2025-2026 |
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| 6/12/2026 | End Of Day | Budget & Finance Support | Subledger Transaction Correction Form | Payables | Last day for departments to submit AP invoice cost correction requests via Services & Support. |
| 6/15/2026 | 8:00 PM | UCPath | UCPath Job Aids | UCPath | Local approval deadline for SCTs (high-risk) is 8:00 PM. |
| 6/15/2026 | End Of Day | Foundation | FAQ on Use of Gift Funds | Foundation | Deadline to provide Gift Fund Chart Strings for all gift revenue to Gift and Foundation Accounting. |
| 6/16/2026 | 3:00 PM | UCPath | UCPath Job Aids | UCPath | Monthly UCPath deadline to establish new hires and employee data change, PPE 6/30/2026; Pay date 7/1/2026. |
| 6/17/2026 | 12:00 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Monthly Timekeeping entry deadline for Historical Pay Periods for PPE 6/30/2026; Pay date 7/1/2026. |
| 6/17/2026 | 12:00 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Biweekly Timekeeping entry deadline for Historical Pay Periods for PPE 6/20/2026; Pay date 7/1/2026. |
| 6/17/2026 | 3:00 PM | UCPath | UCPath Job Aids | UCPath | Biweekly UCPath deadline to establish new hires and employee data change, PPE 6/20/2026; Pay date 7/1/2026. |
| 6/18/2025 | 12:00 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Monthly Timekeeping entry deadline for current period, PPE 6/30/2026; Pay date 7/1/2026. |
| 6/18/2026 | End Of Day | UCPath | UCPath Job Aids | UCPath | Last day for Final Approval of Funding Entry. Do not enter or approve any new transactions from 6/22 - 6/30 because it will interfere with the UCPath year-end rollover process. |
| 6/18/2026 | End Of Day | Transcepta | IPPS Site: Transcepta | Payables | Last day to submit subaward invoices in Transcepta. |
| 6/18/2025 | End Of Day | Transcepta | IPPS Site: Transcepta | Payables | Last day to submit PO Invoices for June posting. |
| 6/18/2026 | End Of Day | Concur | KBA: How to Reconcile Transactions and Create a Procurement Card Expense Report | Concur | Last day for submission and final approval of P-Card Expense Reports for June posting. |
| 6/18/2025 | End Of Day | Budget & Finance Support | KBA: Payment Requests | Payables | Last day to submit Payment Requests for June posting - All payment types with final approval excluding Events. |
| 6/22/2025 | 8:00 AM | UCPath | UCPath |
Informational Only (no action by departments): UCPath funding entry freeze starts at 8:00 AM, and ends on 6/30 at 12:00 PM. |
|
| 6/22/2026 | 12:00 PM | Ecotime | Blink: Ecotime Campus Timekeeping | Payroll | Biweekly Timekeeping entry deadline for PPE 6/20/2026; Pay date 7/1/2026. |
| 6/23/2026 | 8:00 AM | UCPath | UCPath | Informational Only (no action by departments): SCT batch reflected in DOPE. | |
| 6/24/2026 | 12:00 PM | Financial Support Request Tool (FSRT) | Collab: Financial Support Request Tool | Non-Oracle | Deadline for Retroactive Funding Changes to January-May stipends for Graduate Financial Support. |
| 6/24/2026 | 12:00 PM | Financial Support Request Tool (FSRT) | Collab: Financial Support Request Tool | Non-Oracle | Deadline for June stipends for Graduate Financial Support. |
| 6/24/2026 | End of Day | Oracle Financials Cloud |
KBA: How to Approve Invoices and Requisitions from a Non-UCPath Email
|
Payables | Last day to approve AP invoices in Oracle to be posted in June ledger and have a June payment date depending on supplier terms. |
| 6/29/2026 | End of Day | Budget & Finance Support | KBA: How to Request New Chart of Account (COA) Segments | GL | Last day to submit New Chart of Account Segments requests for fiscal close. |
| 6/29/2026 | End Of Day | Budget & Finance Support | Intercampus Recharge Request Form | GL | Last day to submit intercampus recharge requests. Note: ICA has until July 5th to complete processing. |
| 6/30/2026 | 1:30 PM | Campus Central Cashier | Blink: Cashiering Services: How to Make a Deposit | Cash Management/Receivables | The Central Cashier’s unit will be closing at 2 p.m. on June 30th for deposit processing, but all campus deposits (including sub-cashier's) should be delivered to Central Cashier’s unit by 1:30 p.m. Departments with cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 1:30 p.m. |
| 6/30/2026 | 8:00 PM | UCPath | UCPath Job Aids |
UCPath |
Final local approval deadline for SCTs (high-risk) is 8:00 PM. |
| 6/30/2026 | End of Day | Oracle Financials Cloud | Blink: Financial Deficit Policy | GL | Last day for departments to resolve financial deficits within the fiscal year per Policy 300-2 (i.e., before June 30). |
| 6/30/2026 | End of Day | Health System Cashier | Cash Management/Receivables | UCSD Medical Center sub cashiers are requested to make their deposits on the last business day of June (does not apply to Medical Center pharmacy and cafeteria). | |
| 6/30/2026 | End of Day | Self Supporting Activities (Link to instructions) | GL/PPM | REMINDER for central offices and recharge operations, review and reconcile account 773046. | |
| 6/30/2026 | End of Day | Self Supporting Activities (Link to instructions) | Non-Oracle | SSAs to take physical inventory for June 30th. | |
| 7/1/2026 | 9:00 AM | Health System Cashier | Cash Management/Receivables | UCSD Medical Center pharmacy and cafeteria will make their final June deposits by 9:00am on the first business day in July. | |
| 7/1/2026 | End Of Day | UCPath | UCPath | Informational Only (no action by departments): UCPath June payroll data burst. | |
| 7/2/2026 | 8:00 PM | UCPath | UCPath Job Aids | UCPath | Final local approval deadline for SCTs (non-high-risk) |
| 7/6/2026 | End Of Day | Oracle Financials Cloud | Blink: Ledger Close | Payables | Last day for AP subledger transactions (note: Payables subledger transactions cannot be processed after this day). |
| 7/6/2026 | End of Day | UCPath | UCPath | Information Only (no action by departments) - UCPath is processing the final SCT batch from 7/5-7/6 and expect to post them to PPM and GL on 7/7. | |
| 7/9/2026 | End Of Day | Oracle Financials Cloud |
KBA: Creating a Billing Invoice in Project Portfolio Management (PPM)
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Receivables | Departments to submit non-student/non-patient receivables and contract billing invoices. Note: the effective date on the invoices must be the date when the services were provided or the goods shipped. |
| 7/9/2026 | End Of Day | Budget & Finance Support | KBA: How to Claim Unidentified Payments | Receivables | Claim payments from unapplied receipts for posting in period 12. |
| 7/9/2026 | End Of Day | Self Supporting Activities (Link to instructions) | Receivables | Process transactions to clear balances in departmental credit card accounts and deposit clearing accounts. | |
| 7/10/2026 | 12:00 PM | Self Supporting Activities (Link to instructions) | KBA: How to Process Transactions in the Recharge Plus Application | Recharge Plus App | Deadline for SSAs to process recharge transactions through Recharge Plus Application or own integration. |
| 7/10/2026 | 12:00 PM | Self Supporting Activities (Link to instructions) | KBA: How to Process Transactions in the Recharge Plus Application | Recharge Plus App | Deadline for SSAs to process transfer of funds to renewal & replacement reserve fund in Recharge Plus Application or own integration. |
| 7/10/2026 | 12:00 PM | Self Supporting Activities (Link to instructions) | KBA: How to Process Transactions in the Recharge Plus Application | Recharge Plus App | Deadline for SSAs to process differential income distribution in Recharge Plus Application or own integration. |
| 7/10/2026 | End Of Day | Self Supporting Activities (Link to instructions) | Receivables | Last day to clear balances in departmental credit card clearing accounts and deposit clearing accounts. | |
| 7/10/2026 | End Of Day | Oracle Financials Cloud | Review Unprocessed Costs Error Report | PPM | Resolve any PPM Unprocessed Costs from Recharge Operations or approved Cost Integrations submitted in OFC (Internal Note: Includes MCI files for Health as reminder). |
| 7/10/2026 | End Of Day | Oracle Financials Cloud |
KBA: How to Initiate a Partial or Full Cost Transfer in Oracle PPM KBA: How to View and Resolve PPM Cost Transfers Not Processed |
PPM | All cost transfers in OFC need to be final approved by campus departments. Resolve any Pending or Rejected cost transfers submitted in OFC. |
| 7/10/2026 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to process a journal entry | GL | Submit and final approve inventory journal entry and with a copy of the inventory report for SSAs. |
| 7/10/2026 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to Create a Fiscal Year End Reversing Journal Entry | GL | Submit and final approve work-in-process journal entry with WIP report for SSAs. |
| 7/10/2026 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to Create a Fiscal Year End Reversing Journal Entry | GL | Submit and final approve deferral of income journal entry for SSAs. |
| 7/10/2026 | End Of Day | Self Supporting Activities (Link to instructions) | KBA: How to Create a Fiscal Year End Reversing Journal Entry | GL | Submit and final approve prepaid expense accrual journal entry for SSAs. |
| 7/10/2026 | End Of Day | Oracle Financials Cloud | Blink: Ledger Close | Receivables, PPM & Fixed Assets | Last day for subledger transactions to be processed by departments. |
| 7/13/2026 | 12:00 PM | Oracle Financials Cloud | Blink: Ledger Close | Receivables, PPM & Fixed Assets | Information Only (no action by departments) - Period 12 subledgers closed. |
| 7/16/2026 | End Of Day | Oracle System | Blink: Ledger Close | GL | Last day for departments to submit and approve all journal entries. |
| 7/22/2026 | End Of Day | Oracle System | Blink: Ledger Close | GL | Last day for VC Central Offices to submit and approve journal entries. |
| 8/5/2026 | End Of Day | Oracle System | Blink: Ledger Close | GL | Information Only (no action by departments): Last day for Campus Central Offices and Health System to submit and approve journal entries. |
| 8/6/2026 | 4:00 PM | Oracle System | Blink: Ledger Close | GL | Information Only (no action by departments): Close period 12 general ledger. |
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.