Ledger Close Dates
Find out more about ledger close dates for accounting transactions.
Oracle is organized into a general ledger and several subledgers, cash management, payables, procurement, Projects (PPM) and accounts receivable (AR). Data is summarized as it flows from the subledgers to the general ledger, and each subledger must close to new transactions in a particular order. There is work the central offices must do to close the month in each module, and transacting must stop for this to occur.
Understanding the multitiered Oracle close steps and the impact of each on process cut-off dates is outlined in the below table.
- First step: Vendor payments cannot be processed after the last day of the month, therefore cash management, payables and procurement modules naturally begin the close process
- Second step: Invoice and payment data populates into PPM, which triggers the PPM close process
- The last day to process recharge transactions for the month is the PPM cutoff deadline (generally the night before the PPM close date)
- Third step: PPM pushes billing data to AR, allowing AR to be the next close process
- Fourth and final step: Once all the subledgers are successfully closed and accruals booked, the GL close can begin as the final month-end closing process.
For most departments, the PPM CUT-OFF date should be your primary focus, with the general ledger date as a secondary focus. The GL is primarily a focus for VC and central accounting offices.
To ensure transactions and online journal entries are posted to the appropriate accounting period, the document, with final approval, needs to occur before the end of business on the cutoff date. Some processes occur on the backend by central offices to initiate close steps and if the transactions/online journals are still processing, it may impact the posting date/accounting period.
Once subledgers are closed, they do not reopen again.
After the campus GL closes (also known as "soft close"), the GL is reopened for the Health System only (Medical Center, Physician Group, Population Health) for transacting on the GL only. Some departments may be affected by the transactions posted by the Health system. The GL is fully closed at the Health System close (expected to occur about the 20th of each month).
Fiscal Year 2025
Accounting Period(Month-Year) |
AP & POClose |
PPM, AR, & Fixed Assets(CUT-OFF DATE) |
PPM, AR, & Fixed Assets(All subledgers closed) |
GL(CUT-OFF DATE) |
GL Closed for Campus |
GL Closed for Health System & Medical Center(GL final closed) |
---|---|---|---|---|---|---|
Jul 2024 | 8/1/24 | 8/7/24 | 8/9/24 | 8/21/24** |
8/22/24 |
8/30/24 |
Aug 2024 | 9/3/24 | 9/10/24* | 9/11/24 | 9/10/24* | 9/11/24 |
9/20/24 |
Sep 2024 | 10/1/24 | 10/9/24* | 10/10/24 | 10/9/24* | 10/10/24 | |
Oct 2024 | 11/1/24 | 11/7/24 | 11/7/24 | |||
Nov 2024 | 12/2/24 | 12/6/24 | 12/6/24 | |||
Dec 2024 | 1/2/25 | 1/8/25 | 1/8/25 | |||
Jan 2025 | TBD | TBD | TBD | |||
Feb 2025 | TBD | TBD | TBD | |||
Mar 2025 | TBD | TBD | TBD | |||
Apr 2025 | TBD | TBD | TBD | |||
May 2025 | TBD | TBD | TBD | |||
Jun 2025 | TBD | TBD |
TBD for Dept Journals TBD for VC Journals TDB for Campus & Health Central Offices (Final Close) |
|||
13_Jun 2025 | N/A | N/A | N/A | TBD |
Normal month-end cut-off date is 5 business days after the end of the month. GL close is generally on the 6th business day and is only adjusted to coincide with UCPath labor ledger posting. Fixed Assets module will close at the same time as the AR/PPM cutoff time. Accounting periods are marked as closed in reporting after the final GL close for Health System/Medical Center.
*Date is pushed out due to Payroll upload date.
**Date is pushed out to coordinate with fiscal year-end close.
Fiscal Year 2024
Accounting Period(Month-Year) |
AP & POClose |
PPM, AR, & Fixed Assets(CUT-OFF DATE) |
PPM, AR, & Fixed Assets(All subledgers closed) |
GL(CUT-OFF DATE) |
GL Closed for Campus |
GL Closed for Health System & Medical Center(GL final closed) |
---|---|---|---|---|---|---|
Jul 2023 | 8/1/23 | 8/8/23* | 8/9/23 | 8/17/23** | 8/18/23 | 9/1/23 |
Aug 2023 | 9/1/23 | 9/8/23 | 9/11/23 | 9/8/23 | 9/11/23 | 9/29/23 |
Sep 2023 | 10/2/23 | 10/10/23* | 10/11/23 | 10/10/23* | 10/11/23 | 10/30/23 |
Oct 2023 | 11/1/23 | 11/7/23 | 11/8/23 | 11/7/23 | 11/8/23 | 11/20/23 |
Nov 2023 | 12/1/23 | 12/7/23 | 12/8/23 | 12/7/23 | 12/8/23 | 12/20/23 |
Dec 2023 | 1/3/24 | 1/9/24*** | 1/10/24 | 1/9/24*** | 1/10/24 | 1/29/24 |
Jan 2024 | 2/1/24 | 2/7/24 | 2/8/24 | 2/7/24 | 2/8/24 | 2/20/24 |
Feb 2024 | 3/1/24 | 3/7/24 | 3/8/24 | 3/7/24 | 3/8/24 | 3/20/24 |
Mar 2024 | 4/1/24 | 4/9/24* | 4/10/24 | 4/9/24* | 4/10/24 | 4/24/24 |
Apr 2024 | 5/1/24 | 5/7/24 | 5/8/24 | 5/7/24 | 5/8/24 | 5/20/24 |
May 2024 | 6/3/24 | 6/7/24 | 6/10/24 | 6/7/24 | 6/10/24 | 6/20/24 |
Jun 2024 | 7/8/24 | 7/12/24 | 7/17/24 |
7/17/24 for Dept Journals 7/24/24 for VC Journals 8/1/24 for Campus & Health Central Offices (Final Close) |
8/2/24 | 8/2/24 |
13_Jun 2024 | N/A | N/A | N/A | 9/10/24 |
Normal month-end cut-off date is 5 business days after the end of the month. GL close is generally on the 6th business day and is only adjusted to coincide with UCPath labor ledger posting. Fixed Assets module will close at the same time as the AR/PPM cutoff time. Accounting periods are marked as closed in reporting after the final GL close for Health System/Medical Center.
*Date is pushed out due to Payroll upload date.
**Date is pushed out to coordinate with fiscal year-end close.
***Date is adjusted due to the anticipated campus closure in December 2023.
Fiscal Year 2023
Accounting Period(Month-Year) |
AP & POClose |
PPM, AR, & Fixed Assets(CUT-OFF DATE) |
PPM, AR, & Fixed Assets(All subledgers closed) |
GL(CUT-OFF DATE) |
GL Closed for Campus |
GL Closed for Health System & Medical Center(GL final closed) |
---|---|---|---|---|---|---|
Jul 2022 | 8/1/22 | 8/5/22 | 8/8/22 | 8/5/22 | 8/8/22 | 8/29/22 |
Aug 2022 | 9/1/22 | 9/7/22 | 9/8/22 | 9/7/22 | 9/8/22 | 10/3/22 |
Sep 2022 | 10/3/22 | 10/7/22 | 10/10/22 | 10/7/22 | 10/10/22 | 10/27/22 |
Oct 2022 | 11/1/22 | 11/8/22 | 11/10/22 | 11/8/22 | 11/10/22 | 11/30/22 |
Nov 2022 | 12/1/22 | 12/7/22 | 12/8/22 | 12/7/22 | 12/9/22 | 12/20/22 |
Dec 2022 | 1/3/23 | 1/6/23 | 1/7/23 | 1/6/23 | 1/9/23 | 1/24/23 |
Jan 2023 | 2/1/23 | 2/7/23 | 2/8/23 | 2/7/23 | 2/8/23 | 3/9/23 |
Feb 2023 | 3/1/23 | 3/7/23 | 3/8/23 | 3/7/23 | 3/8/23 | 3/30/23 |
Mar 2023 | 4/3/23 | 4/7/23 | 4/8/23 | 4/7/23 | 4/8/23 | 4/20/23 |
Apr 2023 | 5/1/23 | 5/9/23 | 5/10/23 | 5/9/23 | 5/10/23 | 5/22/23 |
May 2023 | 6/1/23 | 6/7/23 | 6/8/23 | 6/7/23 | 6/8/23 | 6/30/23 |
Jun 2023 (P12) | 7/8/23 | 7/13/23 | 7/14/23 | 7/28/23 | 7/31/22 | 7/31/22 |
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