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Ledger Close Dates

Find out more about ledger close dates for accounting transactions.

Oracle is organized into a general ledger and several subledgers, cash management, payables, procurement, Projects (PPM) and accounts receivable (AR). Data is summarized as it flows from the subledgers to the general ledger, and each subledger must close to new transactions in a particular order. There is work the central offices must do to close the month in each module, and transacting must stop for this to occur.

Understanding the multitiered Oracle close steps and the impact of each on process cut-off dates outlined in the below table.

  • First step: Vendor payments cannot be processed after the last day of the month, therefore cash management, payables and procurement modules naturally begin the close process
  • Second step: Invoice and payment data populates into PPM, which triggers the PPM close process
    • The last day to process recharge transactions for the month is the PPM cutoff deadline (generally the night before the PPM close date)
  • Third step: PPM pushes billing data to AR, allowing AR to be the next close process
  • Fourth and final step: Once all the subledgers are successfully closed, and accruals booked, then the GL close can begin as the final month end close process.
NOTE: issues that occur in a close step will delay the next step from being initaited

For most departments the PPM CUT-OFF date should be your primary focus, with the general ledger date as a secondary focus. The GL is primarily a focus for VC and central accounting offices.

To ensure transactions and online journal entries post to the appropriate accounting period, the document, with final approval, needs to occur prior to the end of business on the cutoff date. There are processes that occur on the backend by central offices to initiate close steps and if the transactions/online journals are still processing, it may impact the posting date/accounting period.

Fiscal Year 2022 Ledger Cutoff / Close Dates

Acting Period

Year-Month

Cash Mgmt

Payables
Procurement Close

PPM

(CUT-OFF DATE)

PPM Closed

(date All subledgers have closed successfully)

Receivables

(CUT-OFF DATE)

GL 

(CUT-OFF DATE)

GL Closed

(GL closed successfully)
Jul-21 08/02/2021 08/04/2021 08/06/2021 08/06/2021 08/06/2021 08/10/2021
Aug-21 09/01/2021 09/07/2021 09/08/2021 09/07/2021 09/07/2021 09/09/2021
Sep-21 10/01/2021 10/07/2021 10/08/2021 10/07/2021 10/07/2021 10/08/2021
Oct-21 11/01/2021 11/09/2021 11/10/2021 11/09/2021 11/09/2021 11/10/2021
Nov-21 12/01/2021 12/07/2021 12/08/2021 12/07/2021 12/07/2021 12/08/2021
Dec-21 01/04/2022 01/07/2022 01/10/2022 01/07/2022 01/07/2022 01/10/2022
Jan-22 02/01/2022 02/07/2022 02/08/2022 02/07/2022 02/07/2022 02/08/2022
Feb-22 03/01/2022 03/07/2022 03/08/2022 03/07/2022 03/07/2022 03/08/2022
Mar-22 04/01/2022 04/07/2022 04/11/2022 04/07/2022 04/07/2022 04/11/2022
Apr-22 05/02/2022 05/10/2022* 05/11/2022 05/10/2022* 05/10/2022* 05/11/2022
May-22 06/01/2022 06/07/2022 06/08/2022 06/07/2022 06/07/2022 06/08/2022**
Jun-22

06/30/2022

(Payables Only 07/08/2022**)
07/08/2022*** 07/12/2022 07/08/2022***

07/15/2022 Dept Journals

   07/22/2022    VC Journals

 

7/15/2022 

 

7/22/2022

Period 13

Jun-22

N/A

N/A N/A N/A

Adjustment Period-Central Offices

Normal month-end cut-off date is 5 business days after the end of the month. GL close is generally on the 6th business day and is only adjusted to coincide with UCPath labor ledger posting.

*Exception for April close where date has been pushed out.

**Payroll will be processing a file to resolve an issue caused by a failed Payroll batch file that did not post to the GL prior to close (6/8), therefore be aware those transactions will be posted to May GL after the above close date (anticipated to be on 6/10/2022)


***Review Fiscal Closing 2021–2022: Departmental Action and Cutoff Dates for various cutoff dates that occur before these subledger cutoff dates.

Fiscal Year 2023 Ledger Cutoff / Close Dates

Accting Period

Year-Month

Payables
Procurement Close

PPM /AR

(CUT-OFF DATE)

PPM/AR Closed

(All subledgers closed successfully)

GL 

(CUT-OFF DATE)

GL Closed

(GL closed successfully)
July 2022 08/01/2022 08/05/2022 08/08/2022 08/05/2022 08/08/2022
Aug 2022 09/01/2022 09/07/2022 09/08/2022 09/07/2022 09/08/2022
Sep 2022 10/03/2022 10/07/2022 10/07/2022
Oct 2022 11/01/2022 11/08/2022* 11/08/2022*
Nov 2022 12/01/2022 12/07/2022 12/07/2022
Dec 2022 01/03/2023 01/06/2023 01/06/2023

Normal month-end cut-off date is 5 business days after the end of the month. GL close is generally on the 6th business day and is only adjusted to coincide with UCPath labor ledger posting.

*Exception for October close where date has been pushed out.

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