Expense Reimbursement for Human Subjects

Learn about reimbursing human subjects for travel and other expenses.

Travel expenses for human subject participants are not considered UCSD Business Travel and should not be handled through Concur. Only hotel/airfare expenses paid with the UCSD Centrally-billed Corporate Card need be reconciled in Concur.

Human Subjects can be reimbursed for out-of-pocket expenses through the Services & Support Payment Request Form (Oracle). Some examples of expenses can be:

• Hotel or lodging 
• Meals
• Mileage

The IRB Consent Form must specify that travel expenses will be reimbursed, and receipts or invoices must be submitted with the reimbursement request.

Mileage reimbursement is paid at the Medical Mileage rate of $0.20/mile or subjects can be reimbursed for the actual cost of gas (with receipt).

When airfare is involved, that portion alone should be booked through and claimed via Concur Travel.

For expense reimbursements, use the human subject account code 535100.