Health Sciences Appointment to a Department-Based Endowed Chair

Engages in a consultative process to identify the candidate(s) for the endowed chair.

Selects a committee that:

• Consists of three members from the department and two members from outside the department
• Includes only members who are independent of the candidates (i.e., no collaborators or co-authors)

Provides the committee with the candidate’s Curriculum Vitae (CV) and the approved Presidential item, which includes a description of the endowed chair.

Reviews the candidate’s record of accomplishment in all performance criteria in the appointee’s series to ensure that it is:

• Highly distinguished and meritorious
• Harmonious with the stated terms, goals, and purpose of the endowed chair

Prepares a report recommending a nominee for the endowed chair

• Sends the report to the Department Chair

• Reviews the committee's report
• Decides whether to endorse the nomination
• Writes a letter indicating the decision
• Sends the letter and the nomination packet to the Dean

• Reviews the nomination packet
• Decides whether to endorse the nomination
• Writes a letter indicating the decision
• Sends the letter and the nomination packet to Academic Personnel Services (APS)

The nomination packet that is forwarded to the APS should contain:

• Candidate's CV
• Academic appointment file (if an outside candidate)
• Committee report
• VCHS or designee's recommendation letter
• Department Chair's recommendation letter

• Prepares the nomination packet for submission to the Senate Committee on Academic Personnel (CAP)
• Includes the nominee's most recent academic advancement file in the packet if the candidate is a UC faculty member
• Ensures that the following items are included with the packet:
  • Approved presidential item
  • Approval from SOM Committee on Educational Policy (CEP)
• Forwards the packet to CAP

A complete nomination packet includes:

• SOM CEP approval
• Approved Presidential item
• Candidate's CV
• Candidate's most recent academic review file (if a UC faculty member)
• Candidate's academic appointment file (if an outside candidate)
• Committee report
• VCHS or designee's recommendation letter
• Department chair's recommendation letter

• Reviews the nomination packet and academic file
• Decides whether to act as its own ad hoc or select an ad hoc committee from a campus-wide membership
• Renders a recommendation to the EVCAA/Chancellor

Final approval authority renders a final decision on the academic appointment.

• If favorable, sends an offer letter to the candidate via APS with copies to all reviewers
• If not favorable, sends a letter to the department chair with copies to all reviewers

• Sends the Chancellor's letter appointing the candidate to the chair
• Sends copies of the Chancellor's letter to:
  • EVCAA
  • VCHS or designee
  • Department Chair
  • SOM Development Office
  • Donor Stewardship Office

• Within two weeks of the Chancellor's letter and in conjunction with the UC Foundation, sends a second letter to the candidate setting forth the details of the endowed chair with copies to:
  • APS
  • Department Chair
  • SOM Development Office

• Sends an e-mail communicating the candidate's response to:
  • EVCAA
  • VCHS or designee
  • Department Chair

• Sends a congratulatory letter to the candidate with copies to:
  • Department Chair
  • Department MSO
  • Dean