Health Sciences – Department Based Endowed Chair Reappointments

Previews plan to reappoint a candidate to the endowed chair with VC-Health Sciences (VCHS) and provides a general proposal.

If in agreement with Department Chair’s proposal for reappointment of the endowed chair; endorses moving forward.

Selects a committee* that will review and provide input on the proposed reappointment:

• Consists of three members from the department and two members from outside the department.
• Includes only members who are independent of the candidates (i.e., no collaborators or co-authors).

* The requirement for the formation of a committee for reappointment in a department based endowed chair may be waived if the chair holder’s record of accomplishment in all performance criteria in their academic series continues to be highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair, and if the reappointment is in the best interest of the department, division, or school. Approval to waive committee review can be requested from the Sr. AVC-Academic Affairs (SAVC-AA) by the Dean when requesting pre-approval.

Discusses the proposal with the Sr. AVC- Academic Affairs (SAVC-AA) to secure pre-approval.

VCHS initiates discussion with SAVC-AA to secure pre-approval for an endowed chair reappoint proposal.

Proposals must consist, at minimum, of a candidate’s most recent or up to date Curriculum Vitae (CV)/BioBib, information about the endowed chair, an explanation on why the proposed candidate is appropriate, and formation of a nomination/ad hoc committee* when applicable.

The SAVC-AA reviews the proposed endowed chair appointment and will communicate endorsement, or lack thereof, via email to the VCHS.

*Note: The requirement for the formation of a committee for reappointment in a department based endowed chair may be waived if the chair holder’s record of accomplishment in all performance criteria in their academic series continues to be highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair, and if the reappointment is in the best interest of the department, division, or school. Approval to waive committee review can be requested from the Sr. AVC-Academic Affairs (SAVC-AA) by the Dean when requesting pre-approval.

Initiates committee review of the proposed reappointment and provides the committee with the candidate’s CV and the approved presidential item.

Reviews the candidate’s record of accomplishment in all performance criteria in the appointee’s series to ensure that it is:

• Highly distinguished and meritorious.
• Harmonious with the stated terms, goals, and purpose of the endowed chair.

Prepares a report recommending a nominee for reappointment and sends it to the Department Chair.

Reviews the committee's report (if not waived) and decides whether to endorse the reappointment.

• Writes a letter indicating the decision.

Compiles and forwards an endowed chair nomination packet to the VCHS:

• Candidate CV/Biobib
• Committee report (If not waived)
• Department letter
• Documentation of SAVC-AA pre-approval

Reviews the committee's report (if not waived) and department letter and decides whether to endorse the reappointment.

• Writes a letter indicating the decision. 

Compiles and forwards an endowed chair reappointment packet to Academic Personnel Services (APS): 

• Candidate CV/Biobib
• Committee report (If not waived)
• Department letter
• VCHS letter
• Documentation of SAVC-AA pre-approval

Prepares the reappointment nomination packet for submission to the Senate Committee on Academic Personnel (CAP).

• SAVC-AA transmittal letter to CAP
• VCHS letter
• Department letter
• Committee report (If not waived)
• Endowed chair establishment documents
• Candidate CV/Biobib
• Documentation of SAVC-AA pre-approval
• Candidate’s most recent academic review file

APS forwards the reappointment nomination packet to CAP

Reviews the reappointment packet and academic file.

Renders a recommendation to the SAVC-AA/EVC, and Chancellor.

Prepares and forwards the reappointment nomination packet and reappointment letter for Chancellor review:

• Chancellor Clearance form
• Draft reappointment letter
• SAVC-AA transmittal letter to Chancellor
• Background summary
• CAP recommendation
• SAVC-AA transmittal letter to CAP
• VCHS letter
• Department letter
• Committee report (If not waived)
• Endowed chair establishment documents
• Candidate CV/Biobib
• Documentation of SAVC-AA pre-approval
• Candidate’s most recent academic review file

The Chancellor renders a final decision on the proposed endowed chair reappointment.

Upon Chancellor endorsement, distributes reappointment letter to VCHS. 

Notifies the following parties of the finalized administrative endowed chair reappointment and provides a copy of the Chancellor’s reappointment letter:   

• Academic Affairs Deputy Chief of Staff
• Associate VC for Health Sciences Advancement

Within two weeks of the Chancellor's letter and in conjunction with the UC San Diego Foundation, sends a second letter to the candidate setting forth the details of the endowed chair with copies to:

• Endowment details, including income.
• Allowable expenditures.
• Reporting requirements.
• Chair Term