Health Sciences – Non-Department Based Endowed Chair Reappointments
Learn how a candidate is reappointed to a non-department-based endowed chair in the Health Sciences.
Visit the Donor and Fund Stewarship website for additional information on endowed chair related policies and procedures.
Note: In general, reappointments to an endowed chair must be reviewed by a departmental review committee. However, an exception may be made if the chair holder’s record of accomplishment in all performance criteria in their academic series continues to be highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair, and if the reappointment is in the best interest of the department, division, or school. Highly distinguished meritorious criteria includes teaching, research, and service for appointees in the professorial series
1. VCHS
Previews plan to reappoint a candidate to the endowed chair with Sr. AVC-AA (SAVC-AA) and provides a general proposal.
Selects a committee* that will review and provide input on the identified final candidate:
- Consists of five members representing the division
- Consists only of members who are independent of the candidates (i.e., no collaborators or co-authors)
*Note: The requirement for the formation of a committee for reappointment in a non-department based endowed chair may be waived if the chair holder’s record of accomplishment in all performance criteria in their academic series continues to be highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair, and if the reappointment is in the best interest of the department, division, or school. Approval to waive committee review can be requested from the Sr. AVC-Academic Affairs by the Dean when requesting pre-approval.
2. Sr. AVC Pre-Approval
- AVC Pre-Approval
VCHS initiates discussion with SAVC-AA to secure pre-approval for an endowed chair reappointment proposal.
Proposals must consist, at minimum, of a candidate’s most recent or up to date Curriculum Vitae (CV)/BioBib, information about the endowed chair, an explanation on why the proposed candidate is appropriate, and formation of a nomination/ad hoc committee* when applicable.
The SAVC-AA reviews the proposed endowed chair appointment and will communicate endorsement, or lack thereof, via email to the VCHS.
*Note: The requirement for the formation of a committee for reappointment in a non-department based endowed chair may be waived if the chair holder’s record of accomplishment in all performance criteria in their academic series continues to be highly distinguished, meritorious, and in harmony with the stated terms, goals, and purpose of the endowed chair, and if the reappointment is in the best interest of the department, division, or school. Approval to waive committee review can be requested from the Sr. AVC-Academic Affairs by the Dean when requesting pre-approval.
3. VCHS (If Committee Not Waived)
Initiates committee review of the proposed reappointment and provides the committee with the candidates’ CV and the approved presidential item.
4. Committee (If Committee Not Waived)
Reviews the candidates' record of accomplishment in all performance criteria in the appointee’s series to ensure that it is:
- Highly distinguished and meritorious.
- Harmonious with the stated terms, goals, and purpose of the endowed chair.
Prepares a report recommending a nominee for the reappointment and sends it to the VCHS.
5. VCHS
Reviews the committee's report (if not waived) and decides whether to endorse the reappointment.
- Writes a letter indicating the decision.
Compiles and forwards an endowed chair nomination packet to the Academic Personnel Services (APS):
- Candidate CV/Biobib
- Committee report (If not waived)
- VCHS letter
- Documentation of SAVC-AA pre-approval
6. Academic Personnel Services (APS)
Prepares the reappointment nomination packet for submission to the Senate Committee on Academic Personnel (CAP).
- SAVC-AA transmittal letter to CAP
- VCHS letter
- Committee report (If not waived)
- Endowed chair establishment documents
- Candidate CV/Biobib
- Candidate’s most recent academic review file
APS forwards the appointment nomination packet to CAP
7. Senate Committee on Academic Personnel (CAP)
Reviews the reappointment packet and academic file.
Renders a recommendation to the SAVC-AA/EVC, and Chancellor.
8. Academic Personnel Services (APS)
Prepares and forwards the reappointment nomination packet and reappointment letter for Chancellor review:
- Chancellor Clearance form
- Draft appointment letter
- SAVC-AA transmittal letter to Chancellor
- Background summary
- CAP recommendation
- SAVC-AA transmittal letter to CAP
- VCHS letter
- Committee report (If not waived)
- Endowed chair establishment documents
- Candidate CV/Biobib
- Documentation of SAVC-AA pre-approval
- Candidate’s most recent academic review file
9. Final Approval Authority (Chancellor)
The Chancellor renders a final decision on the proposed endowed chair reappointment.
10. Academic Personnel Services (APS)
Upon Chancellor endorsement, distributes reappointment letter to Dean.
Notifies the following parties of the finalized endowed chair reappointment and provides a copy of the Chancellor’s reappointment letter:
- Academic Affairs Deputy Chief of Staff
- Associate VC for Health Sciences Advancement
11. VCHS
Within two weeks of the Chancellor's letter and in conjunction with the UC San Diego Foundation, sends a second letter to the candidate setting forth the details of the endowed chair with copies to:
- Endowment details, including income.
- Allowable expenditures.
- Reporting requirements.
- Chair Term