IPPS Systems Resource Guide

Last Updated: January 2, 2025 11:38:45 AM PST

Find an overview of the various systems and sites that involves: purchasing, reconciliaton, payee management, recieving and distribution, and more!

Find all systems and portals hyperlinked, below.

Please note that not all sites and systems are managed by IPPS, and some may only contain a few IPPS-related processes.

Note: Sites and Systems not owned by IPPS

Find all systems and portals.
Portal	What is this used for?	Who has access?
CalUSource*	Sourcing tool for competitively bidding and evaluating proposals Contract Repository Spend data repository	Active UC San Diego Employees (including Student Employees) with an active AD login Single Sign On (SSO) required
Campus Asset Management (CAMS)*	Submit a Surplus Transfer Request to send excess or retired university assets/materials to Surplus for appropriate handling and disposition For more detailed instructions on how this can be done, see KBA How to Transfer Equipment to Surplus Sales.	Active UC San Diego Employees (including Student Employees) an active AD login
Concur	Booking travel Requesting and reimbursing travel & entertainment expenses Requesting T&E Card and Procurement Card Requesting gift card and human subject payments To learn more about Concur, visit the Concur Blink page.	Active UC San Diego Employees (including Student Employees) an active AD login Sponsored affiliates (e.g. Rady Children's Hospital employees who support UCSD faculty) Having access issues? Check out our KBA on How to Log into Concur
Core Bio Services	Procurement of laboratory supplies for research and instructional purposes Providing pipette calibration services Enabling cost-effective bulk purchasing for high-demand items To learn more about Core Bio Services, visit the Core Bio Blink page.	Active UC San Diego Employees with an active AD login External clients (non-employee)
Oracle (OFC)	Each module in Oracle is designed for a specific function and may not provide a comprehensive view of other related transactions Purchase Requisitions Module: shop for products, create, manage, and approve purchase requisitions, including checking requisition status, initiate change orders, and submitting purchase orders Purchase Orders Module: search, view, and manage purchase orders, including checking order status, and viewing order life cycle Accounts Payable Invoices Module: view, search, and manage invoices, including checking invoice status, payment status, and resolving invoice holds To learn more about Oracle, visit the Oracle Blink page.	Active UC San Diego Employees (including Student Employees) with an active AD login Sponsored affiliates (e.g. Rady Children's Hospital employees who support UCSD faculty) Having access issues? Check out our KBA on How to Log into Oracle Financials Cloud (OFC)
Payment Compass	UC San Diego’s legacy payee registration system This system will no longer be used in early 2025
PaymentWorks (non-UC San Diego Employees)	Payee management tool to simplify how all payees do business with UC San Diego View onboarding status Update business registration View payment status (PO and Non-PO) To learn more about PaymentWorks, visit the PaymentWorks Blink page.	Invited and registered payees doing business with UC San Diego Note: registration must still be completed if a payee is set up with PaymentWorks for another institution Are you a payee having access issues? Reach out to our support team by emailing payables@ucsd.edu
PaymentWorks (UC San Diego Employees)	Invite a payee to register with UC San Diego View onboarding status of any To determine payee type, visit the Procure-to-Pay Decision Matrix Active UC San Diego Employees can not register as a payee To learn more about PaymentWorks, visit the PaymentWorks Blink page.	Active UC San Diego Employees (including Student Employees) with an active AD login Are you a UC San Diego employee having access issues? Contact our team via the UC San Diego Services & Support portal
Logistics Portal (UC San Diego Employees)	Track Your Packages See your delivery & Logistics request history Request Logistics Services Moving Services Return Mis-Delivered Items Return to Vendor Toner Recycling Self-STORE Bulk Mail Sequence Request Domestic, International, and/or Hazardous Outbound Shipments To learn more about the Logistics Portal, visit the Logistics Blink page.	Active UC San Diego Employees with an active AD login Single Sign On and VPN required Are you a UC San Diego employee having access issues? Contact our team via the UC San Diego Services & Support portal
Logistics Portal (UC San Diego Students)	View delivery history Track packages from: External carriers Internal UCSD To learn more about Student Mail, visit the Student Mail TritonLink page	Active UC San Diego Students with an active Student SSO login Are you a student having access issues? Contact our team via the UC San Diego Services & Support portal
Services & Support *	Get answers to Procurement, Payables, Travel, and Logistics-related questions using our Knowledge Based Articles (KBAs) Request elevated role access for Concur and Oracle Submit a ticket to our support teams Submit a Payment Request for non-PO payment Submit a Wire Request for foreign suppliers (non-travel related)	Active UC San Diego Employees (including Student Employees) with an active AD login Single Sign On (SSO) required Having access issues? Contact your department's DSA for access
ShipIT	Process non-hazardous domestic and international non-technical document shipments using UC’s discounted UPS and FedEx rates To learn more about outbound shipping, visit the Outbound Shipping Blink page.	Active UC San Diego Employees (including Student Employees) with an active Business Systems login Single Sign On (SSO) required Having access issues? Contact your department's DSA for access to Business Systems
Surplus Sales (UC San Diego Employee)	Purchase items like furniture, lab supplies, electronics, office equipment, refrigerators, and more Purchasing should be done through the Surplus Purchase Request Form Get your purchased items delivered to your preferred on campus location Reserved an order online? Please contact surplus@ucsd.edu to schedule an appointment. Appointments available weekdays 10 a.m.-3:30 p.m. To learn more about Surplus, visit the Surplus Blink page.	Active UC San Diego Employees with an active AD login Having access issues? Reach out to our team by emailing surplus@ucsd.edu
Surplus Sales (non-UCSD Employees)	Purchase items like furniture, lab supplies, electronics, office equipment, refrigerators, and more Shopping may be done by reserving Surplus items online or by shopping in person at the Surplus Sales storefront Reserved an order online? Please contact surplus@ucsd.edu to schedule an appointment. Appointments available weekdays 10 a.m.-3:30 p.m. To learn more about Surplus, visit the Surplus Blink page.	External clients (non-employee) and students with a registered Surplus Sales account Having access issues? Reach out to our team by emailing surplus@ucsd.edu
Transcepta*	Electronic invoicing network for PO Suppliers Transmits invoices directly into Oracle Payees can:submit invoices and check status of invoice for holds UC San Diego Employees do not have access to Transcepta To learn more about Transcepta, visit the Transcepta IPPS page.	PO Suppliers registered as a UC San Diego Payee in Transcepta Are you a PO Payee having access or submission issues? Reach out to Transcepta's support team at support@transcepta.com or (949) 382-2842.