When You Transfer to Another UCSD Department: Employee Checklist
Last Updated: July 13, 2022 3:38:27 PM PDT
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Use the checklist below to determine what steps to take when you transfer to another department.
If you are subject to a layoff or reduction in time, see Layoff/ Reduction in Time: Overview (Employees) If you are leaving UCSD employment, see When You Leave UCSD: Employee Checklist
Inform your supervisor that you are initiating a transfer to another UCSD department.
- Provide your supervisor with a written letter, including the effective date of your transfer to your new department.
- Discuss with your supervisor:
- Tasks that need to be reassigned
- Recommendations you have for a replacement
- Willingness to train replacement
- Disposition of e-mail and network files
Return any departmental property to your department business office.
- UC cards issued by your department:
- Calling card
- Department copy cards
- Express Card
- Long-distance authorization card
- Department keys, key cards
- Computer and communications equipment:
- Cell phones
- Laptops
- Pagers
- Radios, walkie-talkies
- Equipment on loan to you:
- Check with your department's property administrator to see if any equipment is signed out to you.
Note: You may wish to request a receipt from the department for returned items.
Be sure you complete these tasks before your last workday in your current department.
- Complete and submit any forms provided by your supervisor or HR contact.
- Delete or transfer your e-mail and computer files as instructed by your supervisor.
- Advise your department if there are any pending travel reconciliations or payment authorization reimbursements.
- Reset your voice mail password to the five-digit extension number. Check with your supervisor about setting up a forwarding message.
Contacts
- Payroll questions, contact a payroll representative.
- Benefits questions, contact your benefits representative.
- Employee relations questions, contact your employee relations specialist.
- Labor relations questions, contact Labor Relations, (858) 534-2810.
Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.