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System Status: 

Staff Hiring Pause

Effective February 19, 2025, UC San Diego is pausing hiring for core-funded positions. The pause will be in place until further notice, and may be amended if circumstances change. The campus will be notified of changes by email and on this page. FAQs on this page will also be updated in response to questions and as new information becomes available. 

 

Note

Academic Affairs employees, please refer to the 2025 Hiring Pause Exception Guidance for Academic Affairs page for detailed information, including the exception process for Academic Affairs.

Guidelines 

 

All staff recruitments on campus are subject to review and approval based on the following scope

  1. Core and non-core funded career, contract, and STE positions: VC Designee and CHRO approval required 
    • Note: Contract and STE extensions (including those requiring the creation of Job Descriptions) are exempt from approvals 
  2. Non-academic Student Employees, TES, and 3rd party agencies generally: Heightened scrutiny recommended 

The following positions are generally exempt from the approval process:

  1. Non-academic Student Employees and temporary employees (including Temporary Employment Services and 3rd party agencies) will be generally allowed.   
    • For TES employees, be prepared to answer the exception questions outlined below.  
  2. Health System hiring as they already have a rigorous review process. 
  3. Staff Promotion Program opportunities will still be allowed as long as no backfill is planned but will be captured using HireOnline in the Exception process tracking.  
 

Exceptions and Exception process 

For all new recruitments submitted after February 19, 2025: 

Campus

  1. Hiring department collects email approval from VC designee using required prompts
    • Is the position core funded? If not, how is the position funded?
    • Is the position mission critical?
    • What is the consequence of not filling the position?
    • Can the work be reallocated through reorganization?
    • Can the position be temporarily backfilled with available talent from another area that has capacity? 
  2. Upon email approval, hiring department creates requisition and attaches email approval as PDF
  3. Recruiter notifies CHRO via email (CC: appropriate Director), attaching approval PDF
  4. CHRO reviews approval PDF and approves, declines, or requests additional information
  5. Upon approval or decline, Recruiter opens or cancels requisition and attaches decision email as PDF 

 

Academic Affairs

  1. Hiring department submits request via AA Blink page 
  2. Upon approval hiring department creates requisition and attaches approval as PDF 
  3. Recruiter notifies CHRO via email (CC: appropriate Director), attaching approval PDF 
  4. CHRO reviews approval PDF and approves, declines, or requests additional information 
  5. Upon approval or decline, Recruiter opens or cancels requisition and attaches decision email as PDF 

Coming soon: These will be tracked in HireOnline, our regular recruitment system.  

The HireOnline Process will involve:
  1. Hiring Department will address the following prompts in the system (expectation that these discussions have happened with leadership prior to submission and now documenting within our system of record):
    • Is the position core funded? If not, how is the position funded?
    • Is the position mission critical? 
    • What is the consequence of not filling the position?
    • Can the work be reallocated through reorganization?
    • Can the position be temporarily backfilled with available talent from another area that has capacity?
  2. Hiring Department submits the requisition.
  3. VC authority approves or declines in HireOnline.
  4. CHRO approves or declines in HireOnline.
  5. Weekly updates shared with Chancellor and Associate Chancellor (unless frequency of requests implicate sooner updates).

 

If you have questions, please reach out to hr@ucsd.edu.