Travel: Requesting a Wire

Last Updated: December 11, 2024 10:16:35 AM PST

Use the following step-by-step instructions to request a wire to a foreign banking institution for travel reimbursement.

Before requesting a wire:

Employees should use their Travel & Entertainment Card and reconcile in Concur for all trip-related payments and advances. Use a wire only if there is no other option (e.g., reimbursing a non-employee traveler who resides overseas) and be aware that sending a wire has inherent risk and is costly.

Requesting a travel reimbursement or prepayment to be paid via wire (for an electronic fund transfer to a payee's banking institution outside the U.S.)

Follow the steps in the How to Process a Travel Wire Knowledge Base Article.
You will need to complete the Wire Request form in Services & Support, and reference the Wire Request Number (RITM) within the Concur Expense Report.
- For guidance on how to complete the Wire Request form, please refer to this Knowledge Base Article.

Processing wires

For step-by-step instructions on this process, please see this Knowledge Base Article.
Allow 10 business days for the wire process, once the request is received, Travel:
- Creates a wire reference number for internal tracking purposes.
- Submits the wire request to University of California Office of the President (UCOP).
- Receives an email from UCOP confirming funds have been transmitted (not received).
- Sends department preparer an e-mail confirming funds have been transmitted (not received).
- Retrieves the document number and wire date, then enters the information into the financial system to process the funds.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.

Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).