Using Kuali Research

• Basic Proposals
  • Non System-to-System Guide (PDF)
  • System-to-System Guide (PDF)
  • Detailed Budget Guide (PDF)
  • Proposal Hierarchy Guide (PDF)
• Service Agreements
  • Service Agreements Guide (Word)
• Outgoing Subawards
  • Outgoing Subawards Guide (PDF)
• Unfunded Agreements
  • Unfunded Agreement Guide (PDF)
• Clinical Trials
  • Activity Type: Clinical Research
    • IMPORTANT: Selecting "Clinical Research" will populate the required questionnaires related to Clinical Trials.
    • If the award type is a PI-authored Clinical Trial, the protocol should be provided/written by the PI
  • Deadline Date for Internal Proposals:
    • 6 months from the date the record is created: 6 months out is the numerical equivalent to “internal” and lets your contract officer know that there is no hard deadline
  • Indirect Costs (IDC)
    • Industry-funded clinical trials: 33% of Total Direct Costs (TDC)
    • Federally funded clinical trials must use UC San Diego's federally-negotiated IDC rate
    • For all other rates see the UC San Diego IDC Rate Chart
  • Internal Comments: Provide details regarding the study and/or Kuali Research record
  • Attachments: Upload the following, at minimum, in a single PDF document:
    • Internal budget sheet
    • Research Plan
    • Complete Proposal Application
• Fellowships
  • When Creating a Proposal
    • For "Anticipated Award Type" select Fellowship
  • Key Personnel
    
    • Faculty member (mentor/sponsor) will be entered as a Co-Investigator (Co-I) if a Conflict of Interest disclosure is required. OR
    • Faculty member (mentor/sponsor) will be entered as a Key Study Person if a Conflict of Interest is not required.
  • Special Review Tab
    • Departments will be required to enter a COI special review line for 700U sponsors. Enter a line with status as "Pending" and your SPO analyst will update the record.
    • PI Exceptions are not required for fellowships.
    • Departments will be required to enter a PI Exception special review line for non-PI eligible title codes. Enter a line with status as "Pending" and your SPO analyst will update the record. This will also trigger the PI Exception Questionnaire, answer "yes" on the questionnaire. 

Research at an accredited academic institution is complex and highly regulated.  With a recent uptick in sponsors, the U.S. government, and public scrutiny, it has become critical to emphasize full adherence to upholding institutional commitments to support proposed research applications.  One of these commitments is to ensure Principal Investigators (PI) respond to the Kuali Research proposal development Compliance Questionnaire and complete the PI Certification.

The Compliance Questionnaire is an important element when preparing each research application because it collects essential project information for which the PI is uniquely qualified to ensure the answers are factually accurate.  Incomplete or incorrect answers to the Research Questionnaire pose a significant risk for compliance with institutional and sponsor requirements for conflict of interest, export control, foreign influence, human research, health and safety, and PI eligibility.  The answers to the questions trigger systematically designed institutional actions that ensure a) flow of information to appropriate compliance offices, b) conforms with federal, state, and UC requirements and c) accurately classify the project for transparency and institutional reporting.   

 The PI Certification provides the assurances necessary to acknowledge federal, state and UC required institutional obligations to our sponsors on behalf of the PI.  These assurances include:

• True, complete, and accurate information is being submitted
• Acknowledgment that any false, fictitious, or fraudulent statements or claims may subject the PI to criminal, civil, or administrative penalties
• The PI accepts responsibility for the scientific conduct of the project and provides the required progress reports if an award is issued as a result of the application
• Confirmation that neither the PI nor anyone on the research team is currently Debarred, Suspended, or proposed for debarment or Suspension and they will notify the University immediately if this status changes
• No federal funds were used for lobbying activities related to the proposal

For these reasons, it is important that the PI and not an administrator complete the Compliance Questionnaire.  While many PIs are already adhering to this expectation, some still allow administrators to complete these sections of the Kuali Research Proposal Development record on their behalf.  While this practice may be logistically required under unique and unusual circumstances, the expectation of both the sponsor and UC San Diego is that it is imperative for the PI to complete the Compliance Questionnaire and certification prior to proposal submission.   

When are Department Approvals Required?