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Kuali Research

Welcome to Kuali Research!

Log in to Kuali Research   If you do not currently have access, please request access.

Kuali Research (KR) is UC San Diego's campus enterprise system and serves as the official institutional record of proposals, awards and subawards. KR integrates and aligns all elements of the research lifecycle including PI certification, detailed budgets, scope of work, Conflict of Interest, IRB, Export Controls, sponsor requirements and other compliance elements essential for complying with Federal, State and UC Regulations and Policies.

  • Proposal Development (PD): This module manages all aspects of the proposal including a) proposal development, b) campus compliance requirements, c) proposal review and submission, and d) award acceptance stage. PD systematically encompasses compliance, PI certification, detailed budgets, scope of work, sponsor requirements, etc. and is routed for review and submission to the appropriate sponsored project office.
  • Institute Proposal: This module manages the final official record of the proposal as submitted to the sponsor, and incorporates all the compliance statuses to ensure these are completed prior to notice of award from the sponsor 
  • Award: This module manages the complete record of the notice of award from the sponsor, and represents the institution's and sponsor's final commitments for awarded proposals.
  • Subawards : This module manages the outgoing subawards that transfers a portion of the research and effort of a prime award to another institution. Also known as a flow‐through award.
  • COI : This module is a secure, user friendly, web based system for UC San Diego faculty and staff to submit and manage their conflict of interest disclosure activities.
  • IRB : This module Kuali IRB is the campus administration system for the submission and review of human subject research protocol applications.


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  • Help Desk support is available Monday-Friday, 8:00am-4:30pm
  • After hours on-call technical support from  IT Services is available 

 Information for Approvers

How to Approve Proposals

Step 1: Users can go to the Dashboard under the "Proposals routing to me" card and select the proposal they would like to review, or users can select the link to the proposal in the email notification.

step one

Step 2: After clicking on the selected proposal, users will be directed to the "Summary/Submit" section of the proposal. The proposal can be reviewed by selecting the different tabs (Proposal Summary, Personnel, Attachments, Questionnaire, Supplemental Info, Keywords, and Budget Summary).

step two

Step 3: After Reviewing the proposal, users select the blue "Approve" button. Please note, if the proposal has already been approved by an alternate approver, this action will not be available.

step 3

Information for Faculty

Proposal Submission Timelines

To successfully manage the increasing volume of proposals combined with new regulatory compliances, timelines have been established and will be monitored by campus leadership. For more information visit Proposal Submission Timelines – 14/5/2.

The Importance of Kuali Research Proposal Certifications by Principal Investigators

Research at an accredited academic institution is complex and highly regulated.  With a recent uptick in sponsor, the U.S. government and public scrutiny, it has become critical to emphasize full adherence to upholding institutional commitments to support proposed research applications.  One of these commitments is in ensuring Principal Investigators (PI) respond to the Kuali Research proposal development Compliance Questionnaire and complete the PI Certification.

The Compliance Questionnaire is an important element when preparing each research application because it collects essential project information for which the PI is uniquely qualified to ensure the answers are factually accurate.  Incomplete or incorrect answers to the Research Questionnaire poses significant risk for compliance with institutional and sponsor requirements for conflict of interest, export control, foreign influence, human research, health and safety and PI eligibility.  The answers to the questions trigger systematically designed institutional actions that ensure a) flow of information to appropriate compliance offices, b) conforms with federal, state and UC requirements and c) accurately classifies the project for transparency and institutional reporting.   

 The PI Certification provides the assurances necessary to acknowledge federal, state and UC required institutional obligations to our sponsors on behalf of the PI.  These assurances include:

  • True, complete and accurate information is being submitted
  • Acknowledgement that any false, fictitious, or fraudulent statements or claims may subject the PI to criminal, civil, or administrative penalties
  • The PI accepts responsibility for the scientific conduct of the project and to provide the required progress reports if an award is issued as a result of the application
  • Confirmation that neither the PI nor anyone on the research team is currently Debarred, Suspended, or proposed for debarment or Suspension and they will notify the University immediately if this status changes
  • No federal funds were used for lobbying activities related to the proposal

For these reasons, it is important that the PI and not an administrator complete the Compliance Questionnaire.  While many PIs are already adhering to this expectation, some still allow administrators to complete these sections of the Kuali Research Proposal Development record on their behalf.  While this practice may be logistically required under unique and unusual circumstances, the expectations of both the sponsor and UC San Diego is that it is imperative for the PI to complete the Compliance Questionnaire and certification prior to proposal submission.   

Answering the Compliance Questionnaire and Certification

step one, PI receives email.

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Searching and Viewing a Proposal

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For more information, email