How to Make Schedule Changes During the Quarter

Last Updated: November 9, 2022 10:56:18 AM PST

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Find out how to make changes to the Schedule of Classes after the quarter begins.

The Scheduling Office contacts the department/ program to make a room change.

Notify instructor(s) and teaching assistants (TAs).
Post signs in the department/ program office area.
E-mail students using the Class List tool.

The department/ program contacts the Scheduling Office to make a room change.

Report the room change to the Scheduling Office.
Post signs in the office area and on classroom doors indicating the change.
- Note: Post signs on adjacent windows or walls — do not use tape on painted surfaces.
Notify the instructor(s) and TAs.
E-mail students using the Class List tool.

The department/ program contacts the Scheduling Office to add a new course or section.

Note: A completed Course Approval form must be on file with the Scheduling Office.

E-mail the Scheduling Office and provide the information below:
- Course number and title
- Instructor's name, including PID (personal ID number)
- Preferred day/ time of course
- Type of instruction (lecture, discussion, lab, etc.)
- Enrollment limit
Scheduling Office staff will assign a room and make the course information available immediately through the online Schedule of Classes.
- Note: The change will be reflected in ISIS as soon as it is made, but will not be reflected online until after the evening refresh.
E-mail students using the Class List tool.

The department/ program contacts the Scheduling Office to cancel courses or class sections.

Confirm the cancellation with the instructor and the department or program chair.
Log into ISIS and lower the enrollment limit for the section being cancelled to zero on the CS SECTMNT screen.
E-mail students using the Class List tool to let them know of the cancellation, and that they will be dropped. If possible, have the instructor announce the cancellation in class.
After e-mailing the students, e-mail the Scheduling Office about the cancellation with the following information:
- Quarter
- Course number and title
- Section code
- Section ID number, if available
- Confirmation that the students have been notified of the cancellation

The department/ program contacts the Scheduling Office to request problem and/or review sessions.

After Week 2, e-mail the Scheduling Office, and provide the following information:

Name of the course, with section ID if available
Day, time, and duration needed (include a second choice)
Classroom size (number of students attending)

The department/ program contacts the Scheduling Office to request additional rooms for midterms and finals.

E-mail the Scheduling Office and provide the following information for such requests:

Course department
Course title
Day and time of exam
Size of class

Reservations for single-date events (those not scheduled weekly throughout the quarter) cannot be confirmed until after Week 2.

Additional room requests for finals must be made by Week 9, and space will not be confirmed until the middle of Week 10.

The department/ program requests space for special meetings.

E-mail the Scheduling Office with the request.

The Scheduling Office assigns space for special meetings in general assignment classrooms on a space-available basis.
Confirmations for special meeting space are sent via e-mail to the requesting party.
Note: Reservations for single-date events (those not scheduled weekly throughout the quarter) cannot be confirmed until after Week 2.

The department/ program wants to use space in its own facilities or in another facility.

The university assigns space to departments/ programs, which are responsible for scheduling use of that space.

Note: To have department space locations for classes appear on the Schedule of Classes online, notify the Scheduling Office with the dates, times, building, and room.

For more information, contact the Scheduling Office, via email.