How to Build the Schedule of Classes

Last Updated: November 12, 2020 4:18:06 PM PST

If you create the Schedule of Classes for your department, college, or program, use this step-by-step guide to help you schedule classes.

1. Review deadline information.

Check the current Publication Schedule to become familiar with department deadlines for submitting Schedule of Classes materials for upcoming quarters.

Consult with your faculty or department chair regarding course offerings for the term.

Use the Instructional Scheduling Assistant (ISA) to generate your Schedule Build file (see Publication Schedule, row A).
Once you download the Excel Schedule Build file (note: you should only download this once), please review the download to verify:
- All listed sections have a status code of either AC or NC. If they do not, then the instruction type is probably incorrect. Update instruction type on the download to a valid instruction type per the course approval. AC should be listed if this is where students enroll, NC if this is not where enrollment takes place.
- All listed sections have an enrollment limit. Use 9999 for unlimited enrollment.
- Additional columns should not be added to the file.
E-mail the updated Schedule Build file to the Scheduling Office by the date and time specified (see Publication Schedule, row B).
Complete the Supplemental Scheduling Survey.

Review the Schedule List report as soon as you receive it. This is the course information that will appear in the online Schedule of Classes.
Note: The Scheduling Office will send scheduling materials, including a print copy of the Schedule List report, to departments for final review (see Publication Schedule, row C). This review is called the "last look."
Perform the last look:
- Complete the "Checklist Guide to Proofreading the Schedule List report," included with your scheduling materials.
- Mark up your paper copy of the Schedule List with any final changes, additions, or deletions. Please use a red pen.
- Send the marked-up Schedule List report to the Scheduling Office, Mail Code 0021-R. (See Publication Schedule, row D, for deadline.)
Note: Instead of sending in the marked-up hard copy of the Schedule List report, you may e-mail your corrections by the same deadline.
Use the CS SECTMNT screen in ISIS to verify that changes have been made or view the Schedule of Classes when it becomes available online (see Publication Schedule, row E).

For more information, contact the Scheduling Office, via email.