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System Status: 

Equipment Acquired as a Gift

If you have received inventorial equipment as a gift, it must be assigned a UCID number.

Inventorial Equipment has a total acquisition cost of $5,000 or more, and must be tracked in CAMS (Campus Asset Management System). Inventorial equipment funded by a government entity requires contract considerations for inventory control. For a complete listing of definitions for all items the University is required to track, please see the BFB-BUS-29: Management and Control of University Equipment and the property terms of each applicable award.

1. Start with Advancement Services

Visit the The Office of Gift Acceptance and Policy Administration (Gift Processing) Blink Page.

2. Gifted Equipment Process

  • Once the Equipment Gift is approved by Advancement/Gift Processing, the appropriate forms are sent to The Equipment Management Office for review.
  • If equipment is classified as Inventorial, a new UCID number will be issued and the tag sent to the department.
  • The department is required to affix the tag and update the CAMS record with updated location, serial number, etc.
For more information on inventorial equipment, see Equipment Management Basics.
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