Equipment Asset Management
Last Updated: June 18, 2025 10:35:43 AM PDT
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Who We Are.
The Equipment Asset Management team operates within the Business and Financial Services department as part of the Financial Operations division. Our primary responsibility is to manage and oversee the inventorial equipment under the custody of UC San Diego throughout its life cycle, starting from the acquisition phase and continuing until its eventual disposal or transfer.
We support the campus in the safeguarding of assets by providing services such as the following:
- Administration of the Campus Asset Management System (CAMS)
- Oversight of the UCOP mandated biennial physical inventory
- Reconciliation of inventorial equipment costs within CAMS
- Recording of completed equipment fabrications
- Ensuring compliance with federal government property regulations
- Producing property reports for award agencies
- Facilitating equipment/property system audits.
Please forward inquiries regarding expenditure type selection and/or equipment accounting to the Equipment Asset Management team using the following Services & Support route:
Submit a Ticket to Budget and Finance Support
About: Equipment Asset Management
Related to: General Capital Equipment Questions
More Specifically: Other Equipment Inquiries
Submit a Ticket to Budget and Finance Support
About: Equipment Asset Management
Related to: General Capital Equipment Questions
More Specifically: Other Equipment Inquiries
Essential information
Process
Ways to acquire inventorial equipment
- How to Add Accessories to Existing Equipment
- How to Handle a Fabrication
- How to Handle Equipment Acquired as a Gift
- How to Handle Equipment Acquired as a Loan
- How to Handle Notify EQM of Permanent or Temporary Equipment Acquisitions
- How to Handle Equipment Acquired by Recharge
Ways to dispose of inventorial equipment
- How to Handle Equipment as a Trade-in
- How to Loan Equipment
- How to Report Lost or Stolen Equipment
- How to Send Inventorial Equipment to Surplus Sales
- How to Transfer Equipment
Other
Resources and forms
- CAMS on the Web (application)
- Business and Finance Bulletin (BUS) 29
- Business and Finance Bulletin (BUS) 38
- Office of Management and Budget (OMB) A21, A110
- Agency Web Sites
- Notification of Acquisition form (PDF)
- Request for Fabrication Number (PDF) (Word File)
- Classroom Training
- Campus Asset Management (login required)
- CAMS Demo Video Tutorials
- CAMS Access
- Disposals
- Interdepartmental Transfers
- Surplus Transfer Requests
Contacts
- Dan Clipson, Director
- Patrick Carden, Assistant Director
- Te'ahnalin Harris, Product/Program Manager - Physical Inventory
- Jennifer Doherty, Equipment Asset Cost Accountant
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal or call the Finance Help Line at (858) 246-4237.