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How to Handle Inventorial Equipment Acquired by Recharge

Read step-by-step instruction on how to record inventorial equipment when you purchase it through the recharge process from the UCSD Bookstore, STORE, or Administrative Computing and Telecommunications (ACT).

Inventorial Equipment has a total acquisition cost of $5,000 or more, and must be tracked in CAMS (Campus Asset Management System). Inventorial equipment funded by a government entity requires contract considerations for inventory control. For a complete listing of definitions for all items the University is required to track, please see the BFB-BUS-29: Management and Control of University Equipment and the property terms of each applicable award.

1. Purchase the inventorial equipment.

  • Check with your department's financial administrator to be sure you are authorized to recharge for your department. If you are, obtain the index number for the recharge.
  • Make sure you are purchasing equipment from a recharging department when you place your order.
  • Provide the recharging department with the proper accounting information.

2. Receive and affix UCID tags.

  • When Equipment Management receives the recharge information from the recharging department, they will create UCID tags and forward them to you, along with the Asset Locator Report form.
  • Affix the tags by placing them on the front surface of the equipment.

3. Confirm that the equipment has been added to your inventory.

  • Check CAMS to see that the equipment's record has been added to your inventory.
For more information on equipment, see Equipment Management Basics.
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