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How to Handle Inventorial Equipment Acquired by Recharge

Read step-by-step instruction on how to record inventorial equipment when you purchase it through the recharge process from the UCSD Bookstore, STORE, or Administrative Computing and Telecommunications (ACT).

Inventorial equipment has an acquisition cost of $5,000 or more and must be tracked as property through CAMS (Campus Asset Management System) and through UCSD's financial system.

For more information on equipment, see Equipment Management Basics.

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1. Purchase the inventorial equipment.

  • Check with your department's financial administrator to be sure you are authorized to recharge for your department. If you are, obtain the index number for the recharge.
  • Make sure you are purchasing equipment from a recharging department when you place your order.
  • Provide the recharging department with the proper accounting information.

2. Receive and affix UCID tags.

  • When Equipment Management receives the recharge information from the recharging department, they will create UCID tags and forward them to you, along with the Asset Locator Report form.
  • Affix the tags by placing them on the front surface of the equipment.

3. Confirm that the equipment has been added to your inventory.

  • Check CAMS to see that the equipment's record has been added to your inventory.

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