The Equipment Management Office

Mission

Who We Are

• University Inventorial Equipment (equipment owned by UCSD)
• Government Inventorial Equipment (equipment owned by the federal government, acquired as Government Furnished Property or Contractor Acquired Property)
• Other Government Property (non-equipment, government-owned)
• Other Sponsor Inventorial Equipment (equipment owned by a non-federal sponsor - state or local government, another university, private institution, etc.)
• Other Inventorial Items (non-equipment - firearms, theft-sensitive items such as laptops, tablets, smartphones, etc.)

What We Do

• Ensure all-around compliance of UCSD’s property management system with requirements of the UCOP and federal government.
• Process newly purchased/acquired assets in Oracle Fixed Assets prior to their creation in CAMS 
• Maintain and update the Campus Asset Management System (CAMS), which is the official system of record for equipment assets and other inventorial property.
• Provide ongoing training and support for custodial departments and principal investigators in their efforts to maintain adequate records and control of inventorial property.
• Review and approve the processing of equipment transfers and disposals.
• Record final total value of fabricated equipment as reported by the custodial department.
• Conduct university-wide physical inventories on a biennial basis.
• Complete and submit annual and final property inventory reports required by awarding agencies.
• Perform self-assessments of the overall property management system.
• Provide data and support efforts relating to capitalization and EFA reporting.
• Interface with auditors and facilitate audits pertaining to property accountable to UCSD.

What We Don't Do

• Purchase equipment.
• Accounting.
• Process expense transfers.
• Manage expenditure account codes.
• Manage or enforce Indirect Cost (IDC/overhead) policies.
• Negotiate award terms and conditions.
• Manage real property.
• Manage intellectual property.

Central Office Partners

• Office of Contract & Grant Administration (OCGA)
• Sponsored Projects Finance (SPF)
• Research Compliance & Integrity (RCI)
• Costing Policy & Analysis
• Audit & Management Advisory Services (AMAS)
• Integrated Procure-to-Pay Solutions (IPPS)
• Surplus Sales
• Export Control
• Internal Controls and Accounting (ICA)

Uniform Guidance - Equipment

BFB-BUS-29: Management and Control of
University Equipment