Independent Contractor/Consultant Overview

Learn about purchasing independent contractor and consultant services.

The steps below are required to comply with BFB-BUS-43 Purchases of Goods and Services; Supply Chain Management, Independent Contractor Guidelines for Federal Tax Purposes and Independent Contractor (Self-Employed) or Employee?

Important: Starting January 1, 2020, workers will be considered employees unless proven otherwise. Visit AB 5 – Employment Status to learn how it impacts you.

The supplier must furnish all equipment, personnel and materials sufficient to provide the services expeditiously and efficiently, during as many hours per shift and shifts per week, and at such locations as UC may so require. Supplier will devote only its best-qualified personnel to work under the Agreement.

1. Establish a Statement of Work (SOW).

2. Based on the SOW, complete the Independent Contractor Pre-Hire Packet to determine the nature of the relationship with the proposed service provider. 
   • Employer-Employee: The University has the legal right to direct and control not only the results of the service, but also the manner of performance. If the relationship is indicative of an Employer-Employee, please work with Human Resources directly.
   • Independent Contractor: The University has the right to control only the results of the service, not the manner of performance. An independent contractor has no affiliation with the University.
   • Consultant: The University does not control either the results of the service or the manner of performance.

3. The Contractor or External User needs to provide a Certificate of Insurance (COI) showing evidence of compliance with the established minimum insurance requirements prior to commencing work, providing goods, or using University facilities per BFB-BUS-63 Insurance Requirements and Certificates of Insurance.
   • A COI is requested of the supplier at time of registration.
   • A COI is generally not required if the supplier will not be performing services or delivering goods on campus.
   • For additional assistance on COI requirements please visit Risk Management
     

4. Complete a services form in Oracle to create a requisition and attach all relevant documents
   • Independent Contractor Pre-Hire Packet
   • W-9 Request for Taxpayer Identification Number and Certification
     
   • Statement of Work
   • Independent Contractor/Consultant’s CV/resume
   • Employee Supplier Relationship Disclosure Form (if required)
   • UC Source Selection and Price Reasonableness Form (if required)
   • If available, attach the vendor’s quote or proposal as an External Attachment (To Supplier).

5. Procurement will review the requisition and respond accordingly.