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Table and Chair Rentals

Learn about obtaining table and chair rentals for your events.

The following are UC San Diego Agreement suppliers for event services (event table and chair rental) who have negotiated pricing with the university:

SUPPLIER CONTACT NAME CONTACT INFORMATION
Bright Event Rentals Starr Powell 858-496-9700          starr@bright.com
Raphael's Party Rentals Sharon Henry 858-689-7368          rpr@raphaels.com

Step 1: Obtain a quote

Visit the supplier websites to view the different offerings. Once you have decided which supplier you would like to use, locate their contact information and request a rental quote. When requesting the quote, include the following information:

  1. Your name, email, and phone number
  2. Date, time, and address of the event
  3. Name of the event (optional)
  4. Event coordinator name and phone number 
  5. Special needs or directions (optional)

Step 2: Review the quote

You will receive a rental quote from the supplier that should contain the following:

  1. Confirmation of the information provided in Step 1
  2. All costs that will be incurred (including delivery, setup, and breakdown)
  3. Taxes (if applicable)
  4. Requested special services with an additional cost

Step 3: Create a PO in Oracle

Oracle requisitions for amusement rentals require completing a Service Request (complete all fields on the form) and include the following:

  1. Attach and reference the supplier's quote to the last line of the requisition
  2. In the 'Period of Performance Begin and End Date' fields, reflect the dates that represent the delivery and pickup dates for the rental equipment
  3. Create the following requisition lines when applicable (i.e. some quotes do not include services or labor):
    1. Line one: Describe the equipment being rented, services and labor (i.e. delivery, set-up, and breakdown) and deduct the discount from the total amount - this line is non-taxable
    2. Line two: Describe any items that are purchased - this line is taxable 
  4. In your Oracle Shopping Cart, make sure to designate the following Account Code for each line of the requisition: Equipment Rental - 530104
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.