UC San Diego SearchMenu

Table and Chair Rentals

Learn about obtaining table and chair rentals for your events.

The following are UC San Diego Agreement suppliers for event services (event table and chair rental) who have negotiated pricing with the university:

Expand all

Step 1: Obtain a quote

Visit the supplier websites to view the different offerings. Once you have decided which supplier you would like to use, locate their contact information and request a rental quote. When requesting the quote, include the following information:

  1. Your name, email, and phone number
  2. Date, time, and address of the event
  3. Name of the event (optional)
  4. Event coordinator name and phone number 
  5. Special needs or directions (optional)

Step 2: Review the quote

You will receive a rental quote from the supplier that should contain the following:

  1. Confirmation of the information provided in Step 1
  2. All costs that will be incurred (including delivery, setup, and breakdown)
  3. Tax (if applicable)
  4. Requested special services with an additional cost

Step 3: Create a PO in Marketplace

If you would like to proceed with the table and chairs rental, create a PO in Marketplace by completing the Services iRequest (complete all fields on the form) and include the following:

  1. Attach a copy of the quote to the last line of the iRequest and include the quote number on the iRequest
  2. In the 'Period of Performance Begin and End Date' fields, reflect the dates that represent the delivery and pickup dates for the rental equipment

For event services only two lines are required:

  1. For requests in which the quotes are for services including non-taxable rentals, total all non-taxable materials and services including delivery and pickup.  Then, create the line with the following information
    1. Account Code: 637219 Events - Services and/or Equipment (Nontaxable)
    2. Description: Rented equipment and services (nontaxable)
    3. Rate: The sum of the nontaxable items (subtract any discounts from this line)
    4. Units:  Lot
    5. Quantity: 1
  2. If there are purchased goods on this request, a second line will be required.  If there are no taxable items or purchased materials, then a second line will not be required.  Total all taxable materials and create a second line with the following information:
    1. Account Code: 635102 Events - Services and/or Equipment (Taxable)
    2. Description: Purchased goods (taxable)
    3. Rate: The sum of the taxable items
    4. Units: Lot
    5. Quantity: 1

Expand all