Audio Visual/Staging Rental Equipment

Visit the supplier websites to view the different offerings. Once you have decided which supplier you would like to use, locate their contact information and request a rental quote. When requesting the quote, include the following information:

1. Your name, email, and phone number
2. Date, time, and address of the event
3. Name of the event (optional)
4. Name of the supplier being requested
5. Event coordinator name and phone number 
6. Special needs or directions (optional)

You will receive a rental quote from the supplier that should contain the following:

1. Information on the equipment being rented - note that suppliers are required to provide UC San Diego with parts associated to some rented equipment including:
   1. If participants are in, on, under, or attached to the piece of equipment an attendant will be provided; the supplier will either include the attendant in the equipment rental cost, or may include it as a separate charge
   2. Generators will be included with all equipment; the supplier will either include the generator in the equipment rental cost, or may include it as a separate charge
2. Delivery costs are applicable with most orders and should be included
3. Setup and breakdown costs
4. Taxes (if applicable)
5. Requested special services with an additional cost

Oracle requisitions for amusement rentals require completing a Service Request (complete all fields on the form) and include the following:

1. Attach and reference the supplier's quote to the last line of the requisition
2. In the 'Period of Performance Begin and End Date' fields, reflect the dates that represent the delivery and pickup dates for the rental equipment
3. Create the following requisition lines when applicable (i.e. some quotes do not include services or labor):
   1. Line one: Describe the equipment being rented, services and labor (i.e. delivery, set-up, and breakdown) and deduct the discount from the total amount - this line is non-taxable
   2. Line two: Describe any items that are purchased - this line is taxable 
4. In your Oracle Shopping Cart, make sure to designate the following Account Code for each line of the requisition: Event Services - 530104