Amusement Rentals
Last Updated: July 6, 2023 3:54:47 PM PDT
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Learn about obtaining amusement rentals for your events.
Supplier | Contact Name | Contact Information | |
---|---|---|---|
SD Kids Party Rentals | Jennifer Ellison | 858-560-2700 | info@sandiegokidspartyrentals.com |
Party Pals | Jake Welker | 858-622-6610 | jake@partypals.com |
Step 1: Obtain a quote
Visit the supplier websites to view the different offerings. Once you have decided which supplier you would like to use, contact them and request a rental quote. When requesting the quote, include the following information:
- Your name, email, and phone number
- Date, time, and address of the event
- Name of the event (optional)
- Name of the equipment requested
- Event coordinator name and phone number
- Special needs or directions (optional)
Step 2: Review the quote
You will receive a rental quote from the supplier that should contain the following:
- Information on the equipment rented - note that suppliers are required to provide UC San Diego with parts associated to some rented equipment including:
- If participants are in, on, under, or attached to the piece of equipment an attendant will be provided; the supplier will either include the attendant in the equipment rental cost, or may include it as a separate charge
- Generators will be included with all equipment; the supplier will either include the generator in the equipment rental cost, or may include it as a separate charge
- Delivery costs are applicable with most orders and should be included
- Setup and breakdown costs
- Taxes (if applicable)
- Requested special services with an additional cost
Step 3: Create a PO in Oracle
Oracle requisitions for amusement rentals require completing a Service Request (complete all fields on the form) and include the following:
- Attach and reference the supplier's quote to the last line of the requisition
- In the 'Period of Performance Begin and End Date' fields, reflect the dates that represent the delivery and pickup dates for the rental equipment
- Create the following requisition lines when applicable (i.e. some quotes do not include services or labor):
- Line one: Describe the equipment being rented, services and labor (i.e. delivery, set-up, and breakdown) and deduct the discount from the total amount - this line is non-taxable
- Line two: Describe any items that are purchased - this line is taxable
- In your Oracle Shopping Cart, make sure to designate the following Account Code for each line of the requisition: Equipment Rental - 530104
Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.