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SEOEP Department Page

Learn more about funds available to departments to support staff members to advance in their careers here at UC San Diego.

The Staff Equal Opportunity Enrichment Program (SEOEP) provides support for department training and development programs that enhance staff job skills and prepares their staff for career advancement from their current position. Departments can apply for up to a maximum of $5,000.00.

Eligibility

  • The Training Activity must consist of 5 participants or more.
  • All individuals participating in the Training Activity must:
    • Be career staff (part-time or full-time) including Health System staff.
    • Have completed their probationary period.
    • Have a recent performance rating of "solid performance" or better.
  • The department must have tried to seek funding from their leadership first, in addition to submitting a SEOEP proposal.

Application Requirements

 

  • Complete the SEOEP Department Proposal (pdf) and email to eosaa@ucsd.edu by November 30, 2020, at 11:59 pm.
  • Proposals must be complete and truthful.
  • Proposals must thoroughly explain how the Training Activity supports the individuals in the department towards advancement from their current position.
  • The Training Activity must be specific and detailed. General training on subjects will not be accepted.
  • The proposed Training Activity must occur January 1, 2021 – June 15, 2021.
  • Total costs requested per department cannot exceed $5,000.00

Important Dates & Timeline

  • Application Period: November 1, 2020 – November 30, 2020.
  • Proposals due: November 30, 2020 at 11:59 pm.
  • Award notifications announced via email no later than: December 23, 2020
  • Training Activity Time Period: January 1, 2021 – June 15, 2021
  • Reimbursement Deadline: June 15, 2021

 

Selection Criteria & Consideration

 During the committee's review process, the following factors will be considered:

  1. Please describe the current or anticipated position vacancies that allow for reasonable chance for promotion or transfer of the participants.
  2. Please describe how the proposed Training Activity supports an attainable career plan for promotion or career change for the participants.
  3. What supplemental funding sources or resources will the department contribute for training the participants?
  4. Have funds been awarded to the department in previous years? If so, please provide the funding amount and the type of Training Activity completed. Note: Previous funds may be considered and new departments may be given preference.
  5. Please describe what criteria will be used to measure post-program effectiveness and how it will be evaluated.

Next Steps After Award

  • Review the Departmental Evaluation Packet prior to the Training Activity in order to know what information should be collected from program participants before/during the Training Activity.
  • Schedule and hold Training Activity during the established time period.
    • Training Activity must match the proposal submission. 
    • Any changes to the Training Activity must be approved by SEOEP program manager prior to the training. 
    • If the Training Activity occurs and deviates from the proposal, award funds will be forfeited. 
    • If the Training Activity does not occur by the deadline, award funds will be forfeited.
  • Upon completion of the Training Activity or no later than the end of the Training Activity Time Period, departments will submit the Reimbursement Packet documents to eosaa@ucsd.edu. See Reimbursement Process below.

Reimbursement Process

For reimbursement, departments must:

  • Submit the Departmental Evaluation Packet
  • Submit a copy of the account ledger highlighting the approved paid training expense.
    • Provide the IFOPAL number used for the reimbursement.
  • Allow 3-5 business days for the reimbursement to be processed.
  • Consult with your department's Fund Manager if you have any questions.

Frequently Asked Questions

  • Who is eligible?
    • Only career staff employees who are part-time or full-time. Post docs, faculty, academic appointments, undergraduate and graduate students are not eligible.
  • Can proposal be edited?
    • Once the proposal is submitted it is final, so please make sure to submit carefully. 
  • Are attending conferences allowed?
    • Though conferences are discouraged, the committee does consider them. Please note, if awarded, only registration costs would be covered. SEOEP funds do not cover membership fees to the organization, meals, airfare, lodging etc.
  • Can our department submit more than one proposal?
    • Departments can submit a maximum of one proposal.
  • How do we increase the chances of being awarded?
    • Ensure the proposal is as detailed as possible and demonstrates a direct correlation between the Training Activity and how it supports the participants' advancement in their careers from their current position.
  • Do we have to wait until the end of the Training Activity Time Period to submit the Reimbursement Packet and get recharged?
    • Departments can send in their Reimbursement Packet once the Training Activity is completed and the Reimbursement Packet is complete.
  • What does the department need to submit to be recharged and where do we send it?
    • Please see the Reimbursement Process tab above for detailed instructions.
  • If the proposal listed certain employees for the Training Activity and they can no longer attend, can we send other staff members in their place?
    • Yes, you can fill in the spots of the original participants who can no longer attend with new participants if they meet the eligibility criteria.
  • Can we submit reimbursement for a different Training Activity than the one indicated in the original proposal?
    • No, to ensure equity, reimbursements will only be sent towards the Training Activity approved in the original SEOEP proposal.
For more information, contact eosaa@ucsd.edu, (858) 534-3694.

Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/seoep

Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.