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Remote Work Resources

Get information and resources about UC San Diego temporary remote work guidelines pertaining to the 2019 Novel Coronavirus (COVID-19).

The University of California San Diego remains open and operational, with the understanding that we are making some adjustments to normal activities in order to increase social distancing in the workplace, in keeping with current public health directives and guidance. As appropriate for the type of work performed and pending supervisor approval, employees may have the option to work remotely for a temporary period as we continue to monitor the COVID-19 situation. Learn more about technology tools for remote work »

As a reminder, our employees have different jobs and responsibilities and the modifications we can make to their work will vary based on those differences. There will not be one solution that works for or is right for everyone, and some individuals, due to the nature of their work, will be expected to report to work at their usual work location.

On this page, you’ll find guidance and resources to help you and your team navigate remote working scenarios. 

*Please note: the information on this page pertains to UC San Diego campus staff employees. Health Sciences and Health System employees should contact Health Human Resources for guidance and information.

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Remote Work Tips, Training and Resources

New to working remotely and looking for tips, training and resources? Your Human Resources team is here to help. Explore the resources below and check back regularly for new content.


Manager and Supervisor Office Hours: A Collaborative Discussion Group

Join us for a brief presentation followed by a collaborative discussion around the challenges and benefits of managing remotely. Bring your questions, your experiences both good and difficult, and your willingness to work through this together – remotely.

The discussion will be hosted by Terri Winbush, Senior Director Labor Relations & Employee Relations, and Anne Curtis, Director of Staff Learning and Development.

Tuesday, April 7, 2020
10:30 a.m. – 11:30 a.m.
Register for Manager and Supervisor Office Hours »

Thursday, April 16, 2020
11 a.m. – 12 p.m.
Register for Manager and Supervisor Office Hours »

Note: more sessions will be added on an ongoing basis, so check back frequently


Quick Guide to Making Working Remotely Work for You

As you and your team adjust to working remotely, check out these tips for planning your day, optimizing your workspace, staying in touch with your colleagues and promoting a healthy work/life balance.

View Quick Guide to Making Working Remotely Work for You »


Virtual Professional Development Resources

Want to make the most of your remote working time by continuing your professional development? Try some of these options.

Project Management Professional (PMP)® Certification – Free Online Courses

Are you interested in obtaining your Project Management Professional (PMP)® certification but don't know where to begin? Are you wondering how to obtain the required 35 contact hours of formal education required to apply for your PMP® exam? Did you know that UC San Diego offers free online courses to prepare you for the Project Management Institute's PMP® certification exam?

UC San Diego Human Resources and Health Human Resources are excited to continue our partnership to ensure that each of our employees is able to take advantage of learning opportunities that best support their career goals. This quarter, we wanted to share a small sampling of the PMP® preparation courses we have to offer through Skillsoft. These courses will provide you with information you need to explore, or get started on your PMP® contact hours.

Once you complete a course, it will be reflected in your training transcript as part of your development and can be used towards your required 35 contact hours of formal education you need before applying to take the PMP exam.

Learn more about Project Management Professional (PMP)® Certification »

Have virtual professional development suggestions or requests? Let us know by emailing staffeducation@ucsd.edu.

Zoom Training Resources

An important way to support social distancing measures is to consider canceling any non-essential staff or work-related meetings during this critical period of the COVID-19 situation. For essential meetings, it is strongly encouraged to conduct those meetings using technologies, such as Zoom, that do not require in-person gatherings. Zoom, a web-based teleconference and video conference solution, is available for all UC San Diego staff.

Learn more about Zoom:


Better Meetings with Zoom

Join us for a virtual, instructor-led session on using Zoom to effectively conduct meetings. In this one-hour training hosted by your Human Resources team, you will learn the basics of using Zoom – including how to:

  • Set up a meeting
  • Manage participants
  • Share screens and use tools for interaction
  • Determine appropriate use of video

In addition, we’ll share some best practices for running meetings in a virtual environment, and making it a positive experience for both you and your participants!

Thursday, April 2, 2020
1 – 2 p.m.
This session is full, and a recording will soon be available on this site.

Technology Tools for Remote Work

In addition to Zoom, UC San Diego employees have access to a range of technology tools and resources that can help facilitate remote work, such as G-Suite, Outlook Web Access (OWA), and OneDrive. 

To learn more about technology tools for remote work, visit this page of ITS resources »

Ergonomics

Employees who are shifting to remote work should be mindful about creating an ergonomic home workstation. We encourage you to check out the online resources provided by our Environment, Heath and Safety team to learn how to optimize your workstation. These resources address both those who work at computers and those whose primary work is not computer-based. 

Learn more about virtual ergonomic training and assessment »

Temporary Remote Work Agreements

Any temporary remote work arrangement must be approved by the employee’s direct supervisor, who should consider what aspects of a job can be performed remotely, how appropriate communication can be maintained, and what technology is required to ensure access to appropriate administrative systems.

The terms of a temporary remote work arrangement should be explicitly approved and agreed upon by the supervisor and staff member. Time should also be set aside for supervisors and staff to discuss and review the terms of the arrangement to determine its effectiveness and any changes that might be needed, and to do so on an ongoing basis.

Download a PDF of the UC San Diego Temporary Remote Work Agreement (COVID-19) »

View the DocuSign version of the UC San Diego Temporary Remote Work Agreement (COVID-19) »

Tips for using DocuSign

  • Do not use spaces after the email address or it will render it invalid.
  • Managers/supervisors can edit what employees write.

Virtual Privacy Considerations

As UC San Diego modifies the ways in which we conduct business and interactions move online during the COVID-19 pandemic, please be mindful that general privacy requirements remain intact.

Learn more about videoconferencing precautions, protecting information while telecommuting, privacy during online exams and more »

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