Skip to main content
Blink

System Status: 

Remote Work Resources

Get information and resources about UC San Diego temporary remote work guidelines pertaining to the 2019 Novel Coronavirus (COVID-19).

The University of California San Diego remains open and operational, with the understanding that we have made adjustments to normal activities in order to increase social distancing in the workplace, in keeping with current public health directives and guidance. On this page, you’ll find guidance and resources to help you and your team navigate remote working scenarios. 

*Please note: the information on this page pertains to UC San Diego campus staff employees. Health Sciences and Health System employees should contact Health Human Resources for guidance and information.

Remote Work Tips, Training and Resources

New to working remotely and looking for tips, training and resources? Your Human Resources team is here to help. Explore the resources below and check back regularly for new content.


Home Office Support for Extended Remote Work 

As many UC San Diego employees continue to work remotely, it is important for them to have a suitable home workspace. Supervisors should consider the options available to them to support employees during this extended period of remote work.

Learn more about home office support for extended remote work »


Managing Remote Teams

Tuesday, September 29, 2020 | 10:00 a.m. - 12:30 p.m.

Thursday, October 22, 2020 | 1:00 - 3:30 p.m.

Wednesday, November 18, 2020 | 9:30 a.m. - 12:00 p.m.

Via Zoom - register via the UC Learning Center, keyword mgremotetm

Instructors: Terri Winbush, Senior Director Labor Relations & Employee Relations,
     and Anne Curtis, Director of Staff Learning and Development

Intended for: managers and supervisors

This interactive learning session is designed to help UC San Diego managers and supervisors adapt their supervisory toolkit to remote work, a landscape of rapid change, and the ongoing challenges of life in a pandemic.

Topics covered will include:

  • Setting expectations and goals and performance conversations
  • Supporting development
  • Collaborative problem solving and resources for employee challenges
  • Engagement, connection and trust - team building during change
  • Self-care and support

Virtual Professional Development Resources

Want to make the most of your remote working time by continuing your professional development? In collaboration with Skillsoft, we are pleased to offer you a short list of courses that will support your professional growth across a range of topics, from software skills to communication and collaboration and more.

Explore Virtual Professional Development Resources »


Quick Guide to Making Working Remotely Work for You

As you and your team adjust to working remotely, check out these tips for planning your day, optimizing your workspace, staying in touch with your colleagues and promoting a healthy work/life balance.

View Quick Guide to Making Working Remotely Work for You »

Zoom Training Resources

An important way to support social distancing measures is to consider canceling any non-essential staff or work-related meetings during this critical period of the COVID-19 situation. For essential meetings, it is strongly encouraged to conduct those meetings using technologies, such as Zoom, that do not require in-person gatherings. Zoom, a web-based teleconference and video conference solution, is available for all UC San Diego staff.

Learn more about Zoom:


Better Meetings with Zoom

Watch a recording of our virtual, instructor-led session on using Zoom to effectively conduct meetings. In this one-hour training led by your Human Resources team, you will learn the basics of using Zoom – including how to:

  • Set up a meeting
  • Manage participants
  • Share screens and use tools for interaction
  • Determine appropriate use of video

Watch Better Meetings with Zoom »

Technology Tools for Remote Work

In addition to Zoom, UC San Diego employees have access to a range of technology tools and resources that can help facilitate remote work, such as G-Suite, Outlook Web Access (OWA), and OneDrive. 

To learn more about technology tools for remote work, visit this page of ITS resources »

Ergonomics

Employees who are shifting to remote work should be mindful about creating an ergonomic home workstation. We encourage you to check out the online resources provided by our Environment, Heath and Safety team to learn how to optimize your workstation. These resources address both those who work at computers and those whose primary work is not computer-based. 

Learn more about virtual ergonomic training and assessment »

Temporary Remote Work Agreements

Any temporary remote work arrangement must be approved by the employee’s direct supervisor, who should consider what aspects of a job can be performed remotely, how appropriate communication can be maintained, and what technology is required to ensure access to appropriate administrative systems.

The terms of a temporary remote work arrangement should be explicitly approved and agreed upon by the supervisor and staff member. Time should also be set aside for supervisors and staff to discuss and review the terms of the arrangement to determine its effectiveness and any changes that might be needed, and to do so on an ongoing basis.

Download a PDF of the UC San Diego Temporary Remote Work Agreement (COVID-19) »

View the DocuSign version of the UC San Diego Temporary Remote Work Agreement (COVID-19) »

Tips for using DocuSign

  • Do not use spaces after the email address or it will render it invalid.
  • Managers/supervisors can edit what employees write.

Temporary Remote Work Arrangement - Outside of the United States

All requests to work remotely or telecommute from a location outside the United States require additional review and approvals. In addition to the supervisor, the department head will need to approve the arrangement and submit the request to the following units for review and approval:

  • Vice Chancellor
    • Review risk and determine if a remote work arrangement outside of the US is appropriate.
  • Campus Counsel
    • Provide guidance and evaluate potential risks to the University.
  • Export Control
    • Evaluate potential export control risks.
    • Review what exports and export licenses are required.
    • Determine the potential costs that would be associated for licensing and exports.
  • IT Services
    • Evaluate potential IT security risks.
  • Sponsored Research Contracts and Grants (if applicable)
    • Foreign work or foreign component pre-approval may be required depending on the agency and award terms
  • Human Resources/Academic Personnel/Office of Postdoctoral and Research Scholar Affairs
    • Provide guidance related to other employment compliance areas that need to be addressed such as tax and health care.
    • Review risk in consultation with other and determine if a remote work arrangement outside of the US is appropriate.

In general, working outside the US is not intended to be a long term solution. See http://blink.ucsd.edu/go/flextime for more information.

Virtual Privacy Considerations

As UC San Diego modifies the ways in which we conduct business and interactions move online during the COVID-19 pandemic, please be mindful that general privacy requirements remain intact.

Learn more about videoconferencing precautions, protecting information while telecommuting, privacy during online exams and more »

If you have questions, contact the Human Resources Employee Relations team at employeerelations@ucsd.edu or (858) 534-4115. Health Sciences and Health System employees should contact Health Human Resources for guidance and information.