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Travel & Entertainment Card Management

Find out about management of the corporate billed UC San Diego Travel & Entertainment Card Program.

The Travel & Entertainment Card is for employees to use for approved university business travel and official entertainment expenses. Learn about Travel & Entertainment Card use and benefits.

UC San Diego Travel & Entertainment Card Program management works to ensure appropriate use and reduce risk exposure to the university and cardholders:

Activating a new card

Activate your new card immediately for security, and to avoid cancellation and the need to apply for a new account:

  • Call the toll-free number you received with the card. At the prompt, enter your:
    • 16-digit Travel & Entertainment Card number
    • 5-digit billing address ZIP code (Caldholder's campus address)
    • Press 1 to activate the account
    • When prompted for SSN or Employee ID, enter the last four digits of your UCPath Employee ID
  • Follow guidance to self-select the Personal Identification Number (PIN) associated with your Travel & Entertainment Card. Check Travel & Entertainment Card FAQ to learn more about PINs.

Online account access

View all Travel & Entertainment Card Transactions in the Concur Expense Module

You may also register for US Bank Access Online account access (The first time you access your account, you will need to register):

  1. Go to
  2. Click Register Online.
  3. Enter company short name.
  4. Type your 16-digit account number in the Account Number field.
  5. Select the month and year that your account expires.
  6. Type your account billing address ZIP code.
  7. Click Register This Account.
  8. Click I Accept for the licensing agreement, if you agree.
  9. Create your User ID (7-12 characters alpha and/or numeric, and must be unique).
  10. Create your Password (8-20 characters, with at least one alpha and one numeric character).
  11. Complete User Verification, which authenticates your account if you forget your user ID or password.
  12. Complete contact information details.

Note: If you entered invalid information or encountered an error message, you have 3 attempts to correct your information. If all 3 attempts fail, you will be locked out of self-registration and will need to contact U.S. Bank Customer Service, (877) 887-9260.

Enroll in Real-Time Fraud Alerts

Cardholders can select to receive real-time fraud alerts via SMS text and/or email when suspicious activity has been detected on their Travel & Entertainment Card account. This feature allows the cardholder to reply at the point of sale to advise that the transaction is valid or fraudulent, ensuring fewer unnecessary declines and immediate protection in the event of attempted fraud.

After registering for online account access, follow these steps to enroll your card:

  • Log in to Access Online.
  • Go to My Personal Information > Account Alerts > Fraud Alerts to enroll.
  • Provide or confirm your contact information, select how you would like to receive your alerts (text/email), accept the terms and conditions, and click Submit.
    Note: For text alerts, you will receive a text confirming your selection.

U.S. Bank Fraud Alert FAQ (.pdf)

Timely Reconciliation of Transactions

All card transactions are now corporate billed, meaning they will automatically be paid for by UC San Diego. All card transactions are required to be reconciled via Concur upon completion of the travel or entertainment event. See the Knowledge Base Article on Reconciling Travel & Entertainment Card Transactions  for more information.

Card Cancellation and Suspension

Card suspension:
  • Automatic account suspension due to inactive or leave employment status in UCPath.
  • Note: Update the employees appointment in UCPath and notify UC San Diego Travel & Entertainment Card for immediate reactivation.
Card cancellation:
  • Automatic account cancellation due to separated employment status in UCPath.
  • Repeated personal or inappropriate use of the card or failure to submit expense reports in a timely manner.
  • Automatic account cancellation due to inactivity. Your account is considered inactive if:
    • You have not activated the card
    • You have not used the card for the previous year

    Note: If your account has been cancelled due to inactivity, follow the application instructions to reapply.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.
Notice: UC San Diego travel policy, as published in Blink, is decisive. It has been adapted to UC San Diego's organization, delegation of authority, terminology, chart of accounts and processing applications. The source for UC San Diego travel policy is UC Travel Policy and Regulations (PDF).