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Award-related Cost Transfers

Cost Transfers that can be processed by Sponsored Projects Finance (SPF)

If you have a large number (over 10), you can submit a S&S and attach a spreadsheet with the costs to move

  • Suggested process: Download the Manage Project Costs for the transactions that you want to move and then add where the costs should be moved to. Make sure to include the justification with your request

Change Expenditure Type

  • Oracle and proper accounting instructs that changing the type of expense should not be allowed, so this is not in the native oracle product
  • To process this request, submit a S&S ticket with appropriate justification
  • Keep in mind that fabrications are now managed on a singular task-not by expenditure type

 Change Expenditure Date

  • Oracle and proper accounting instructs that changing the type of expense should not be allowed, so this is not in the native oracle product
  • To process this request, submit a S&S ticket with appropriate justification. For example, converted expenses with EI date based on the end date of the award but actual transaction date in legacy is after the end date.
  • The EI date should always reflect the date the service/good was incurred/provided.

Sponsored (SP) to Non-Sponsored (NP) or vice versa related to PPM costs.

Find answers, request services, or get help from our team at the UC San Diego Services & Support portal.