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Oracle Procurement: Glossary

Review a glossary of terms used in Oracle Procurement.

Term Description
Agreement Supplier The UC or UC San Diego has negotiated price discounts and preferential service requirements for specific products provided by this supplier.
California Supplier A California Supplier, as set forth by The Independent Citizens Oversight Committee and the governing board of California Institute for Regenerative Medicine (CIRM), is defined as:

"Any sole proprietorship, partnership, joint venture, corporation, or other business entity which satisfies one or more of the following conditions:
  • Whose owners or policymaking officers are domiciled in California and whose permanent, principal office or place of business from which the supplier’s trade is directed or managed is located in California; or
  • That employs at least one-third, with a minimum of 100, of its total employees in California; or
  • That produces, builds, or manufactures a product or products in California for the specific product or products which are used by CIRM grantees.”
Cart A Cart is used to hold items selected by a shopper and can be named for easy identification. Once a Cart is submitted it becomes a Requisition.
Certified Small Business Certified Small Businesses Suppliers in Oracle Procurement are identified with a "Small Business" icon and  fall into the following categories:
  • Small
  • Small, veteran-owned
  • Service-disabled, veteran-owned
  • HUBZone
  • Small, disadvantaged
  • Small, woman-owned
CORE Core Bio Services (CORE) is a campus recharge facility in the School of Medicine offering in-stock, next day lab supply items and free delivery or on-site pick-up.
Default Address A Default Address is a single ship-to address saved in the user's Oracle Procurement Profile which:
  • Will auto populate for each new Cart created
  • Can be edited during the checkout process
A Default Address is optional and can be toggled off/on.
Default COA A Default Chart of Account (COA) string is saved in the user's Oracle Procurement Profile that:
  • Will auto populate for each new Cart created
  • Can be edited as necessary during checkout process
Department Buyer A Department Buyer is a Oracle Procurement "Shopper" role assigned at the department level with authorization to:
  • Assign Index(es) to their Cart
  • Purchase up to a specified dollar amount without requiring further approvals (if using Indexes belonging to the authorizing department)
E-Mail Preferences E-mail Preferences are part of a user's Oracle Procurement Profile and allow users to turn e-mail notifications on/off
Favorites Favorite folders in Oracle Procurement store saved items that are personally customized
Financial Unit Approver A Financial Unit Approver responsibilities include:
  • Reviewing COA and financial information in Requisitions (and editing if needed)
  • Approving purchases
  • Reviewing and certifying Invoices

See a list of Financial Unit Approvers

Invoice An Invoice is a bill or statement sent by the Supplier to UCSD requesting payment for items ordered/shipped or services performed. Information on Invoices for Oracle Procurement Purchase Orders will all be viewable in Oracle Procurement.
Approvers will receive emails regarding two types of Invoices they must pay special attention to:-Invoices that are Out of Tolerance (does not require any action)-Invoices over $10,000.00 (requires certification)
Profile A Profile allows users to customize certain settings in Oracle Procurement.
Purchase Order (PO)

A Purchase Order (PO) is:

  • A document and document number that generates once an order has been completely approved within UC San Diego
  • Automatically sent to the Supplier via Oracle Procurement to order goods and services

Reference the PO number if/when communicating with a Supplier about an order. 

Requisition (Req) A Requisition is:
  • Generated when a Cart is submitted in Oracle Procurement and remains a Requisition for the duration of necessary approval steps within UC San Diego
  • Generates a Purchase Order (PO) for each supplier on the Requisition
Trade Street/Central Receiving Trade Street and Central Receiving are terms used to refer to UC San Diego's Receiving and Distribution facility, which receives, processes and delivers packages to the campus from external suppliers.