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Staff Equal Opportunity Enrichment Program

Learn more about funds available to support staff members to advance in their careers here at UC San Diego.

The Staff Equal Opportunity Enrichment Program (SEOEP) provides training and career development funds, to staff members as individuals or departments, who are working towards promotion or advancement in their current positions here at UC San Diego. Individuals can apply for awards up to a maximum of $500.  Departments can apply for awards up to a maximum of $5,000.  The application period for 2021-2022 is currently closed. Decisions were mailed on July 30, 2021. The 2022-2023 cycle will begin accepting proposals in May 2022.

 

Apply for SEOEP funds as an individual staff member »

Apply for SEOEP funds as a department »

Eligibility

Individual Proposals
  • Be a career staff employee (part-time or full-time) including Health staff.
  • Passed probationary period at the time proposal is submitted.
  • Most recent overall performance rating of "Solid Performance" or better.
  • Try to seek funding from their department first, in addition to submitting an SEOEP proposal.
  • Obtain supervisor approval if Training Activity occurs during work hours.
  • Complete the Training Activity and submit for reimbursement while an active employee at UC San Diego.

Department Proposals

  • The Training Activity must consist of 5 participants or more.
  • All individuals participating in the Training Activity must:
    • Be career staff (part-time or full-time) including Health staff.
    • Completed their probationary period at the time proposal is submitted.
    • Recent overall performance rating of "Solid Performance" or better.
  • The department must have tried to seek funding from their leadership first, in addition to submitting an SEOEP proposal.

Application Requirements

Individual Proposals
  • Submit your application online here: 

    http://hr.ucsd.edu/hrportal/seoep/default.aspx

  • Proposals must be complete and truthful. 
  • Proposals must thoroughly explain how the Training Activity supports the individual in advancing from their current position to another position at UC San Diego.
  • The proposed Training Activity must occur August 1, 2021 – June 15, 2022.
  • Total costs requested per individual cannot exceed $500.
  • Costs can be for Training Activities such as, but are not limited to:
    • Courses through a college/UCSD Extension
    • Certificate Program
    • Exam Fees
    • Workshops
    • Prep Courses for Exams
  • Funding requests are not permissible toward parking, meals, insurance, lodging, transportation, membership dues, or health costs. 

Department Proposals

Complete the SEOEP Department Proposal (pdf) and email to eosaa@ucsd.edu by June 14, 2021 at 11:59 p.m.

  • Proposals must thoroughly explain how the Training Activity supports the individuals in the department towards advancement from their current position.
  • The Training Activity must be specific and detailed. General training on subjects will not be accepted.
  • The proposed Training Activity must occur August 1, 2021 – June 15, 2022.
  • Total costs requested per department cannot exceed $5,000.00
  • Funding requests are not permissible toward parking, meals, insurance, lodging, transportation, membership dues, or health costs. 

Important Dates and Timeline

  • Application Period: May 10 - June 14, 2021
  • Application Deadline: June 14, 2021 at 11:59 p.m.
  • Award notifications announced via email no later than: July 30, 2021
  • Training Activity Time Period: August 1, 2021 – June 15, 2022
  • Reimbursement Deadline: June 15, 2022

Selection Criteria & Consideration

Individual Proposals

During the committee's review process, the following factors will be considered:

  • Does the proposal demonstrate exactly how the Training Activity will benefit the individual to advance from their current position at UC San Diego?
  • Is the proposal part of an attainable career plan for promotion or a career change?
  • Does the proposal directly relate to the aspired position?
  • Is the applicant pursuing an advanced degree? Higher priority will be given to applicants who have not yet attained a bachelor's or advanced degree.

Department Proposals

 During the committee's review process, the following factors will be considered:

  1. Please describe the current or anticipated position vacancies that allow for reasonable chance for promotion or transfer of the participants.
  2. Please describe how the proposed Training Activity supports an attainable career plan for promotion or career change for the participants.
  3. What supplemental funding sources or resources will the department contribute for training the participants?
  4. Have funds been awarded to the department in previous years? If so, please provide the funding amount and the type of Training Activity completed. Note: Previous funds may be considered and new departments may be given preference.
  5. Please describe what criteria will be used to measure post-program effectiveness and how it will be evaluated.

Next Steps After Award

Individual Proposals
  • Review the Reimbursement Process (below) to ensure all steps are completed appropriately.
  • Complete the exact Training Activity listed in your proposal during the Training Activity Time Period.
  • Training Activity must match the proposal submission.
  • Training Activity and reimbursement request must be completed while an active employee at UC San Diego, or award funds will be forfeited.
  • Any changes to the Training Activity must be approved by SEOEP program manager prior to the start of training activity.
  • If the Training Activity occurs and deviates from the proposal, award funds will be forfeited.
  • If the Training Activity does not occur by the deadline, award funds will be forfeited.
  • Upon completion of the awarded Training Activity, submit the Individual Reimbursement Packet documents to eosaa@ucsd.edu. See Reimbursement Process.
  • If the Individual Reimbursement Packet is incomplete or not submitted by the deadline, award funds will be forfeited.

Department Proposals

  • Review the Departmental Evaluation Packet prior to the Training Activity in order to know what information should be collected from program participants before/during the Training Activity.
  • Schedule and hold Training Activity during the established time period.
  • Training Activity must match the proposal submission.
  • Any changes to the Training Activity must be approved by SEOEP program manager prior to the start of the training activity.
  • If the Training Activity occurs and deviates from the proposal, award funds will be forfeited.
  • If the Training Activity does not occur by the deadline, award funds will be forfeited.
  • Upon completion of the Training Activity or no later than the end of the Training Activity Time Period, departments will submit the Reimbursement Packet documents to eosaa@ucsd.edu. See Reimbursement Process.
  • If the Departmental Evaluation Packet is incomplete or not submitted by the deadline, award funds will be forfeited.

Reimbursement Process

Individual Reimbursement

For reimbursement, individuals must submit

Department Reimbursement

  • Submit a copy of the account ledger highlighting the paid training expense.
  • Provide the Chart of Account (CoA) string or Project Number and Task Number for the reimbursement.
  • Allow 5-7 business days for the recharge to be processed.
  • Consult with your department's Fund Manager if you have any questions.

Frequently Asked Questions

Individual Proposals
  • Who is eligible?
    • Only Career Staff employees who are part-time or full-time. Post docs, faculty, academic appointments, undergraduate and graduate students are not eligible.
  • How do I know if my appointment is considered career staff?
    • Contact your department's HR Contact to help identify your appointment type. 
  • Can I edit my proposal?
    • Once you submit your proposal it is final, so please make sure to submit carefully. 
  • Can I attend conferences?
    • Though conferences are discouraged, the committee does consider them. Please note, if awarded, only registration costs would be covered. SEOEP funds do not cover membership fees to the organization, meals, airfare, lodging etc.
  • Do I need my supervisor to approve my proposal?
    • If the event is during work hours, you will need your supervisor's approval. Your supervisor will need to approve your proposal by the application deadline.
  • My training activity will be during work hours. How does my supervisor know to go and approve it?
    • On your proposal, you will enter your supervisor's email address. Once you finish and click submit proposal, they will receive an email with instructions to go in and approve the proposal.
    • *Note: if a supervisor does not approve the proposal on the portal by the application deadline, the proposal will not be reviewed by the committee.
  • What if my supervisor is out of the office and will not return before the deadline?
  • Why can't I create or start a proposal?
    • You must create a profile before starting a proposal.
  • Can I submit more than one proposal?
    • We discourage multiple proposal submissions. Please note that if you submit multiple proposals and are awarded, it will be a total amount of $500, not the amount per proposal. Example: you submit 5 proposals and your award amount is $500. This means you would receive $500 in total towards all approved proposals, not $500 per proposal.
  • How do I increase my chances of being awarded?
    • Ensure the proposal is as detailed as possible and demonstrates a direct correlation between the Training Activity and how it supports your advancement for your current position.
  • Do I have to wait until the end of the Training Activity Time Period to submit my paperwork and get reimbursed?
    • No, you can send in your Reimbursement Packet once you've passed/completed the Training Activity. 
  • What do I need for reimbursement and where do I send it?
    • Please see the Reimbursement Process Tab for detailed instructions.
  • Can I submit reimbursement for a different Training Activity than the one I submitted on my proposal?
    • No, to ensure equity, reimbursements will only be applied for the activities approved in the individual's original proposal.
  • What if the Training Activity I listed is full and I cannot take it during the dates I indicated on my proposal?
    • You can take it any time during the Training Activity Time Period, so long as it is the same exact Training Activity and you have enough time to submit your Reimbursement Packet by the deadline.
  • What happens if the institution is no longer offering the course I wanted to enroll in?

Department Proposals

  • Who is eligible?
    • Only career staff employees who are part-time or full-time. Post docs, faculty, academic appointments, undergraduate and graduate students are not eligible.
  • Can proposal be edited?
    • Once the proposal is submitted it is final, so please make sure to submit carefully. 
  • Are attending conferences allowed?
    • Though conferences are discouraged, the committee does consider them. Please note, if awarded, only registration costs would be covered. SEOEP funds do not cover membership fees to the organization, meals, airfare, lodging etc.
  • Can our department submit more than one proposal?
    • Departments can submit a maximum of one proposal.
  • How do we increase the chances of being awarded?
    • Ensure the proposal is as detailed as possible and demonstrates a direct correlation between the Training Activity and how it supports the participants' advancement in their careers from their current position.
  • Do we have to wait until the end of the Training Activity Time Period to submit the Reimbursement Packet and get recharged?
    • Departments can send in their Reimbursement Packet once the Training Activity is completed and the Reimbursement Packet is complete.
  • What does the department need to submit to be recharged and where do we send it?
    • Please see the Reimbursement Process tab above for detailed instructions.
  • If the proposal listed certain employees for the Training Activity and they can no longer attend, can we send other staff members in their place?
    • Yes, you can fill in the spots of the original participants who can no longer attend with new participants if they meet the eligibility criteria.
  • Can we submit reimbursement for a different Training Activity than the one indicated in the original proposal?
    • No, to ensure equity, reimbursements will only be sent towards the Training Activity approved in the original SEOEP proposal.

Resources

Resources for Career Planning

 For more information, contact Equal Opportunity Services at eosaa@ucsd.edu or (858) 534-3694.

Note: this page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/seoep

Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.