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Service Credit and Service Pin Awards

Learn About Service Credits and how to request a Service Pin Award

Service credit refers to an employee's length of service with the University of California, California State Universities, Department of Energy Laboratories and other State of California Agencies

There are three types of service credits:  

  1. Service credit for retirement purposes,
  2. Service credit or seniority points for layoff purposes, and
  3. Service credit for vacation leave accrual and for purposes of awarding service pins.

Request Service Pin (New Process)

To request a Service Pin, complete the Online Service Pin Request Form.

Departments should request service awards for eligible employees at least 60 days prior to the service anniversary date. There is no cost to the department or employee for the service credit award program. 

Service Pin Award Eligibility

Staff employees are eligible for service awards when they have achieved 10 or more years of service, at 5-year intervals (10, 15, 20, etc.):

    • 10, 15 and 20 years - UC seal lapel pin
    • 25, 30, 35, 40 and 45 years - UC seal lapel pin and award gift

Participating VC areas:

  • Chancellor's Office
  • VC Academic Affairs
  • VC Advancement
  • VC Equity, Diversity, and Inclusion
  • VC Marine Sciences
  • VC Research
  • VC Resource Management and Planning
  • VC Student Affairs
  • VC Chief Financial Officer

Managing Service Credits

UC Path will auto-generate an employee’s newly achieved Service Credit Milestone which is triggered by the employees' Job Code. Their Leave & Sick Accrual will also be updated automatically in UC Path once the system has updated their milestone.

Follow the instructions below to view Service Credit Milestones in UCPath:

  • Service Credit Milestone in years: 
    • PeopleSoft Menu > Workforce Administration > Job  Data > Employment Data Tab
  • Service Credit in services months: 
    • People Soft Menu > Global Payroll & Absence Management > Payee Data > Maintain Absences > UC Customization > Requested Extended Absence

UCPath does not alert the employee and/or Department HR Contact when this milestone is met. Departments are encouraged to still track employee service credit locally for the time being

Transfer of Service Credits:

  • If an employee has prior Service Credit from a previous Institution and/or State Agency that UC San Diego honors, the employee/HR Contact will submit a ticket in UCPath to request the credit update.
  • Pre-UCPath UC/State Agency Service Credit that did not transfer correctly during UCPath conversion, the HR contact can submit an inquiry to records@ucsd.edu to find out what is available on file can be provided to be submitted via UCPath. Once submitted, UCPath will then update milestone/sick & leave accruals.
  • If there is a discrepancy in an employee’s Leave Accruals, the HR Contact will submit a ticket to UCPath to resolve the discrepancy.

Past Service Pin Resources (Pre UCPath)

The below resources are no longer a part of the Service Award process. These tools can be used when looking into service credit that occurred prior to the transition to UC Path. 

  • Service Credit Procedures (PDF) 
  • Run Service Credit Query and submit Service Credit Calculation and form through EmployeeLink (under Employee Easy Queries) 
    • Please note: The Query uses PPS data only. Please refer to UC Path for current Milestones reached as the calculator only goes up to May 2020 when running the form.

The information on this page relates to service credit calculations for vacation leave accrual and for service awards.

For information on service pins, contact Human Resources Records, (858) 534-0281.
Note: This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/servicepins