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How to Apply for Catastrophic Leave

Learn how an employee can apply for catastrophic leave.

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1. Begin the catastrophic leave donation process.

2. Determine how many vacation hours are needed for the leave without pay with the assistance of your department HR contact.

  • Determine when the recipient will exhaust all of his/her leave balances (e.g., sick leave, vacation, and compensatory time if the employee is non-exempt).
  • Determine the effective date for the University-paid or employee-paid disability plans.
  • Determine the number of vacation hours needed for the catastrophic leave (184 hours maximum).

3. Fill in the CLDP application form and obtain department approvals.

  1. Complete the CLDP Recipient Request Form and submit with appropriate documentation to department HR contact.
  2. Department HR contact reviews the employee’s completed CLDP form and documentation and completes the HR section.
  3. Request Department Head approval.


  • Departments may complete the CLDP form in the absence of the employee.
  • At all times, keep any information regarding the catastrophic leave process confidential.

4. Submit form to Human Resources

  • Forward the signed form and documentation to Disability Counseling & Consulting at MC 0944.
  • Retain a copy for department records.
  • Human Resources will review and forward to Payroll for the transfer.

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This page has a friendly link that's easy to remember: http://blink.ucsd.edu/go/catleave
Notice: The information on this page summarizes provisions of university policies and/or collective bargaining agreements. Refer to the Personnel Policies for Staff Members (PPSM) and local implementing procedures or applicable collective bargaining agreement for full text of referenced information.