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How to Retrieve Data Using QueryLink

Follow this guide to learn about QueryLink, a Web-based tool that allows authorized staff to retrieve data from UC San Diego's Data Warehouse without knowing a programming language.

The available data includes financial, student, and payroll/ personnel information.

This is a brief overview. The online PowerPoint tutorial describes how to use QueryLink in more detail. QueryLink classes demonstrate the basics and focus on specific databases.


  • Click on the button next to each query for a full explanation of its features and functional purpose.
  • Some fields are required, some are selected by default, and some require you to enter your specific criteria.
  • Remember that QueryLink opens pop-up windows, so you should close the window when you move on.

1. Select a query model that matches your interest.

2. Start the query.

  • Click the query title.
  • Enter your login and password.

3. Take a tour of the query.

Some fields require more qualification.

  • Click all the tabs at the top, moving from left to right.
  • Review the fields that each page offers.
  • Click on the name of the field to read a description.
  • Look through the drop-down lists that many fields offer.

4. Decide how you want the information presented.

  • Click the drop-down lists at the bottom of each page to see the options. Choosing some of these options will open another window requesting your input.
  • Note that in the Query Option: Set Results Row Count, the default retrieves 2000 rows of data.

5. Run a preliminary query.

  • Enter values in the appropriate fields on all the pages.
  • Check the boxes for the fields you'd like to display returned information.
  • Leave the default row count at 2000 for this test.
  • Click Submit.
  • Use this preliminary query to be sure that you're getting what you want.
  • Close the preliminary window.

6. Run your query.

  • Enter all the necessary information.
  • Enter the row count that you need. (Enter "0" for an infinite number)
  • Click Submit.
For more information, contact the Data Warehouse Team.