How to Process a Proof of Claim
Last Updated: July 16, 2018 10:57:59 AM PDT
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If you've received a Proof of Claim form or a bankruptcy notice, follow these step-by-step instructions to process your Proof of Claim.
1. Record receipt of the document.
- Date-stamp the legal document you receive.
- Bar date or deadline, if provided in the document. (This is the court-imposed deadline for claims to be considered for payment.)
2. Search for vendor and claim information.
- Check any departmental sources that would track money owed by this company to UCSD. If you need assistance, ask your department's financial analyst.
- Calculate the total amount owed. You will need this figure when you complete the Proof of Claim form (Step 4).
3. Stop billing and/ or collection.
- If your department is trying to bill or collect from this company, notify the appropriate contact. (It’s almost always a legal violation to continue collection efforts against a company after notification of bankruptcy proceedings.)
4. Complete the Proof of Claim form.
- Fill out the form you received. If you received a bankruptcy notice without a claim form, download this Proof of Claim form (PDF).
- For assistance in filling out the form, see Completing a Proof of Claim Form.
- Attach appropriate documentation, including contracts, invoices, purchase orders, etc. (Include payment records if your department received payment within 90 days of the bankruptcy notice filing.)
- Obtain the appropriate signatures.
5. File all original court documents for future reference
- Be sure to include the signed Proof of Claim form and attachments.
- Keep a copy for your records.
Note: Consult with Campus Counsel on any legal questions.